Regulatory Services Committee - 10 February 2021

NOTICE AND AGENDA

For a virtual/remote meeting to be held on Wednesday 10 February 2021 at 7.30pm.

Members of the Regulatory Services Committee:-

Councillors:

Martin Trevett (Chair)

Steve Drury (Vice Chair)

Donna Duncan

Stephen Cox

Joy Mann

Shanti Maru

Debbie Morris

Roger Seabourne

Dominic Sokalski

Alex Turner

Kate Turner

Joanne Wagstaffe, Chief Executive

2 February 2021

(The Local Authorities and Police and Crime Panels (Coronavirus) (Flexibility of Local Authority and Police and Crime Panel Meetings) (England and Wales) Regulations 2020 made under the Coronavirus Act 2020 enable Council/Committee meetings to be held in a virtual format and enables remote attendance.

The meeting starts at 7.30pm and will be virtual/remote meeting in that it will be conducted at no specific location and all participants are at various locations, communicating via audio and online.

The Council welcomes contributions from members of the public to its discussion on Part I agenda items at Committee meetings.  Contributions will be limited to one person speaking for and one against each item for not more than three minutes. Please note that in the event of registering your interest to speak on an agenda item but not taking up that right because the item is deferred, you will automatically be given the right to speak on that item at the next meeting of the Committee.  Details of the procedure are provided below:

Members of the public wishing to speak will be entitled to register and identify which Part I report they wish to speak on from the published agenda for the remote meeting.  Those who wish to register to speak must do so by notifying the Committee Team by e-mail 48 hours before the meeting. The first 2 people to register (1 for and 1 against) will be sent a link so that they can join the meeting to exercise that right.  This will also allow the Committee Team to prepare the speaker sheet in advance of the remote meeting to forward to the Chair of the meeting.

In accordance with The Openness of Local Government Bodies Regulations 2014 any matters considered under Part 1 business only of the meeting may be filmed, recorded, photographed, broadcast or reported via social media by any person.

Recording and reporting the Council's meetings is subject to the law and it is the responsibility of those doing the recording and reporting to ensure compliance.  This will include the Human Rights Act, the Data Protection Act and the laws of libel and defamation

Please note that the meeting is being held virtually. The business of the meeting will be live streamed at: – (Link archived)

The livestream link provided above is also being used for the virtual/remote Licensing Committee meeting which follows the conclusion of this virtual/remote Regulatory Services Committee meeting

The virtual/remote committee meeting protocol is provided below:

1.  APOLOGIES FOR ABSENCE

2.  MINUTES

To confirm as a correct record the minutes of the Regulatory Services Committee Meeting that took place on 12 February 2020.

3.  NOTICE OF OTHER BUSINESS

Items of other business notified under Council Procedure Rule 30 to be announced, together with the special circumstances that justify their consideration as a matter of urgency.  The Chairman to rule on the admission of such items.

4.  DECLARATION OF INTERESTS

To receive any declarations of interest.

5.  POLLING DISTRICTS AND POLLING PLACES – RETURNING OFFICER TEMPORARY DELEGATED AUTHORITY

Approval is being sought of the Regulatory Services Committee to grant temporary delegated authority to allow the Returning Officer for Three Rivers to make any urgently required temporary changes to polling places in the District for the forthcoming local government elections, currently scheduled for Thursday 6 May 2021, in the event of the impact of the Coronavirus pandemic, meaning that changes to voting arrangements for voters are urgently required.

6.  REGULATORY SERVICES COMMITTEE WORK PROGRAMME

To consider and make necessary changes to the Committee’s work programme.

7.  OTHER BUSINESS - if approved under Item 3 above.

8.  EXCLUSION OF PRESS AND PUBLIC

If any confidential business is approved, it will also be necessary to specify the class of exempt or confidential information in the additional item(s) and a resolution to be passed in the following terms:

“that under Section 100A(4) of the Local Government Act 1972, the press and public be excluded from the meeting for the following item(s) of business on the grounds that it involves the likely disclosure of exempt information as defined under Paragraphs 1 to 7 of Schedule 12A to the Act.”  It has been decided by the Council that in all circumstances, the public interest in maintaining the exemption outweighs the public interest in disclosing the information.

1.  OTHER BUSINESS – if approved under item 3 above

General Enquiries: Please contact the Committee Team at  committeeteam@threerivers.gov.uk