Policy and Resources Committee - 6 October 2016

NOTICE AND AGENDA

For a meeting to be held in the Penn Chamber, Three Rivers House, Rickmansworth, on Thursday 6 October 2016 at 7.30pm.

Members of the Policy and Resources Committee:-

Councillors Sara Bedford (Chairman), Phil Brading (Vice-Chairman) (Public Services)

Rupert Barnes

Matthew Bedford (Resources and Shared Services)      Alex Hayward

Paula Hiscocks

Kemal Butt      Chris Lloyd (Leisure, Community and Wellbeing)

Stephen Cox      Ralph Sangster

Stephen Giles-Medhurst (Economic Development, Sustainability and Transport)      David Sansom

Alison Scarth (Health)

Ty Harris

Roger Seabourne (Community Safety)

Martin Trevett (Housing, Planning and Strategic Schemes)

Steven Halls, Chief Executive

28 September 2016

The Policy and Resources Committee welcomes contributions from Members of the public to its discussion on agenda items. Contributions will be limited to one person speaking for and one against each item for not more than three minutes. Please note that in the event of registering your interest to speak on an agenda item but not taking up that right because the item is deferred, you will automatically be given the right to speak on that item at the next meeting of the Policy and Resources Committee. Details of the procedure and the list for registering the wish to speak will be available for a short period before the meeting.

In accordance with The Openness of Local Government Bodies Regulations 2014 any matters considered under Part I business only of the meeting may be filmed, recorded, photographed, broadcast or reported via social media by any person.

Recording and reporting the Council’s meetings is subject to the law and it is the responsibility of those doing the recording and reporting to ensure compliance. This will include the Human Rights Act, the Data Protection Act and the laws of libel and defamation.

1.     APOLOGIES FOR ABSENCE

2.     MINUTES

To confirm as a correct record the minutes of the meeting held on 12 September 2016 (circulated separately).

16 09 1 PR mins

3.    NOTICE OF OTHER BUSINESS

Items of other business notified under Council Procedure Rule 30 to be announced, together with the special circumstances that justify their consideration as a matter of urgency. The Chairman to rule on the admission of such items.

4.    DECLARATION OF INTERESTS

To receive any declarations of interest.

POLICY

5.   INVESTMENT IN PROPERTY – SHORT TERM OPPORTUNITIES

To receive a report.

16 10 06 PR i (05) Property short term opportunities

6.   CONFIRMATION OF ARTICLE 4 DIRECTIONS TO REMOVE PERMITTED DEVELOPMENT RIGHTS AT CROXLEY GREEN, MAPLE CROSS AND TOLPITS LANE EMPLOYMENT AREAS

To seek Members’ confirmation of the Article 4 Directions to remove permitted development rights in relation to the conversion of office space (Use Class B1a) to residential (Use Class C3) on the employment areas at Croxley Green, Maple Cross and Tolpits Lane and light industrial (Use Class B1c) to residential at Tolpits Lane.

16 10 06 PR i (06) Article 4 Report16 10 06 PR i (06) Article 4 Report - App 1 (Maple Cross Article 4)16 10 06 PR i (06) Article 4 Report - App 1 (Tolpits Lane Article 4)16 10 06 PR i (06) Article 4 Report - App1 (Croxley Green Article 4)16 10 06 PR i (06) Article 4 Report - App2 (Request from SoS)16 10 06 PR i (06) Article 4 Report - App2 (Response to SoS)16 10 06 PR i (06) Article 4 Report - App3 (List of PDRs)

7.   EXEMPTION FROM PROCUREMENT PROCEDURE RULES

To advise Members that a partial exemption to the Procurement process was approved by the Director of Community and Environmental Services and the Head of Regulatory Services under the Limited Market exemption as permitted by the Council’s Constitution.

16 10 06 PR i (07) Exemption to Procurement Procedure Rules - Parking Review

RESOURCES

8.         BUDGET MONITORING – MONTH 4 (JULY 2016)

Budget monitoring report is a key tool in scrutinising the Council’s financial performance. It is designed to provide an overview to all relevant stakeholders. It is essential that the council monitors its budgets throughout the year to ensure that it is meeting its strategic objectives and that corrective action is taken where necessary.

This report seeks approval to a change in the Committee’s 2016-2019 medium-term revenue financial plan. The report shows the Council’s overall consolidated medium term financial plan for both revenue and capital.

16 10 06 PR i (08) Budget Monitoring P4 (JULY 2016)

9.         FOUR-YEAR FINANCIAL SETTLEMENT DEAL

That Council delegated to the Policy and Resources Committee the authority to make a decision on whether or not to accept the Government’s offer of a confirmed four-year settlement of funding before the deadline of 14 October 2016.

16 10 06 PR i (09) Four Year Financial Settlement Report

10.     STRATEGIC, SERVICE AND FINANCIAL PLANNING 2017- 2020

The purpose of this report is to seek agreement to the process whereby the Council will determine its three-year medium-term strategic plan for 2017-2020, the related service plans, and the allocation of financial resources to achieve them.

16 10 06 PR i (10) Strategic Service Financial Planning

WORK PROGRAMME

11.  WORK PROGRAMME

To agree the Committee’s work programme.

16 10 06 PR i (11) work prog report16 10 06 PR i (11) work prog-app

12. OTHER BUSINESS - if approved under item 3 above.

13. EXCLUSION OF PRESS AND PUBLIC

If the Committee wishes to consider the remaining item in private, it will be appropriate for a resolution to be passed in the following terms:-

“that under Section 100A of the Local Government Act 1972 the press and public be excluded from the meeting for the following items of business on the grounds that it involves the likely disclosure of exempt information as defined under paragraph 1 of Part I of Schedule 12A to the Act. It has been decided by the Council that in all the circumstances, the public interest in maintaining the exemption outweighs the public interest in disclosing the information.”

(Note: If other confidential business is approved under item 3, it will also be necessary to specify the class of exempt or confidential information in the additional items.)

1. Discretionary Rates Relief Appeal – Sarratt Village Hall Committee

To consider an appeal against the award of discretionary rate relief.

2. Discretionary Rates Relief Appeal – 6th Rickmansworth Sea Scouts Group

To consider an appeal against the award of discretionary rate relief.

3. OTHER BUSINESS – If approved under item 3 above.