Policy and Resources Committee - 5 December 2016
NOTICE AND AGENDA
For a meeting to be held in the Penn Chamber, Three Rivers House, Rickmansworth, on Monday 5 December 2016 at 7.30pm.
Members of the Policy and Resources Committee:-
Councillors Sara Bedford (Chairman), Phil Brading (Vice-Chairman) (Public Services)
Rupert Barnes Alex Hayward
Matthew Bedford (Resources and Shared Services) Paula Hiscocks
Kemal Butt Chris Lloyd (Leisure, Community and Wellbeing)
Stephen Cox Ralph Sangster
Stephen Giles-Medhurst (Economic Development, Sustainability and Transport) David Sansom
Alison Scarth (Health)
Ty Harris Roger Seabourne (Community Safety)
Martin Trevett (Housing, Planning and Strategic Schemes)
Steven Halls, Chief Executive
25 November 2016
The Policy and Resources Committee welcomes contributions from Members of the public to its discussion on agenda items. Contributions will be limited to one person speaking for and one against each item for not more than three minutes. Please note that in the event of registering your interest to speak on an agenda item but not taking up that right because the item is deferred, you will automatically be given the right to speak on that item at the next meeting of the Policy and Resources Committee. Details of the procedure and the list for registering the wish to speak will be available for a short period before the meeting.
In accordance with The Openness of Local Government Bodies Regulations 2014 any matters considered under Part I business only of the meeting may be filmed, recorded, photographed, broadcast or reported via social media by any person.
Recording and reporting the Council’s meetings is subject to the law and it is the responsibility of those doing the recording and reporting to ensure compliance. This will include the Human Rights Act, the Data Protection Act and the laws of libel and defamation.
1. APOLOGIES FOR ABSENCE
2. MINUTES
To confirm as a correct record the minutes of the meeting held on 8 November 2016 (circulated separately).
16-11-08-pr-final-draft3. NOTICE OF OTHER BUSINESS
Items of other business notified under Council Procedure Rule 30 to be announced, together with the special circumstances that justify their consideration as a matter of urgency. The Chairman to rule on the admission of such items.
4. DECLARATION OF INTERESTS
To receive any declarations of interest.
POLICY
5. SERVICE PRESENTATIONS – ELECTIONS, MAJOR PROJECTS AND REVENUE AND BENEFITS
6. MEMBER TRAINING
The Committee received a report at the 21 March 2016 meeting on Member Training (Minute PR106/15) and raised a number of matters at the meeting which are addressed in the report in paragraph 2.1 below.
16-12-05-pr-i-06-member-training-report16-12-05-pr-i-06-copy-of-councillor-training-record16-12-05-pr-i-06-councillor-training-completion-formRESOURCES
7. STRATEGIC, SERVICE AND FINANCIAL PLANNING 2017-2020
This report enables the Committee to comment to the Policy and Resources Committee on the Strategic Plan, the Committee’s service plans, and the growth bids to support them for the three years commencing on 1 April 2016.
Officers have produced a ‘Trend and Performance’ report that looks at the performance of our performance indictors over a 5 year period. This report is appended (Appendix 5) for information and provides broader context to service plans.
The Committee’s Service Plans have been circulated separately.
16-12-05-pr-i-07-service-plans-report16-12-05-pr-i-07-app-1-strategic-plan-2017-20-draftcovering-page-app-2.app-2-economic-sustainable-development-service-plan-2017-20-v2app-2-community-partnerships-service-plan-2017-20-draft-v1-2app-2-committee-service-plan-17-20app-2-legal-services-2nd-draftapp-2-csc-service-plan-draft-2017-20app-2-corporate-services-service-plan-2017-20app-2-property-service-service-plan-2017-2020-v1-3app-2-major-projects-service-plan-template-2017-20app-2-revs-and-bens-draft-service-plan-2017-20app-2-finance-service-plan-2017-20-draftapp-2-election-service-plan-2017-20app-3-cctv-pid-v2.doc (doc)app-3-pid-finance-customer-contact-programmeapp-3-pid-lite-final-aquadrome-batchworth-lake-access-improvements-2017app-3-pid-lite-final-aquadrome-ultrasound-units-and-nutrient-removal-finalapp-3-pid-lite-watersmeet-project-replacement-of-boilers-finalapp-4-scheme-for-prioritising-revenue-growthapp-4-scoring-sheet-for-pids-oct-2016-consensus-scoreapp-5-trend-and-performance-report-20168. BUDGET MONITORING – MONTH 6 (SEPTEMBER 2016)
Budget monitoring report is a key tool in scrutinising the Council’s financial performance. It is designed to provide an overview to all relevant stakeholders. It is essential that the Council monitors its budgets throughout the year to ensure that it is meeting its strategic objectives and that corrective action is taken where necessary.
This report seeks approval to a change in the Committee’s 2016-2019 medium-term revenue financial plan. The report shows the Council’s overall consolidated medium term financial plan for both revenue and capital.
16 12 05 PR i (08) Budget Report P6 (September 2016) REVISED9. APPROPRIATION OF LAND IN SOUTH OXHEY
To receive a report.
16 12 05 pr i (09) SO Initiative PR Committee ReportAppendix A - SO Initiative Appropriation ReportAppendix BAppendix CWORK PROGRAMME
10. WORK PROGRAMME
To agree the Committee’s work programme.
16-12-05-pr-i-10-work-prog-report16-12-05-pr-i-10-work-prog-app11. OTHER BUSINESS - if approved under item 3 above.
12. EXCLUSION OF PRESS AND PUBLIC
If the Committee wishes to consider the remaining item in private, it will be appropriate for a resolution to be passed in the following terms:-
“that under Section 100A of the Local Government Act 1972 the press and public be excluded from the meeting for the following item(s) of business on the grounds that it involves the likely disclosure of exempt information as defined under paragraphs 1-7 of Part I of Schedule 12A to the Act. It has been decided by the Council that in all the circumstances, the public interest in maintaining the exemption outweighs the public interest in disclosing the information.”
(Note: If other confidential business is approved under item 3, it will also be necessary to specify the class of exempt or confidential information in the additional items.)