Policy and Resources Committee - 24 January 2022

NOTICE AND AGENDA

For a meeting to be held on Monday 24 January 2022 at 7.30pm in the Penn Chamber, Three Rivers, Northway, Rickmansworth.

Members of the Policy and Resources Committee:-

Councillors

Sarah Nelmes (Chair)      Chris Lloyd (Leisure)

Dominic Sokalski (Vice-Chair) (Resources & Shared Services)      Andrew Scarth (Housing)

Reena Ranger

Stephen Cox

Matthew Bedford (Infrastructure & Planning Policy)      Roger Seabourne (Community Safety & Partnerships)

Stephen Giles-Medhurst (Transport & Economic Development)

Alex Hayward      Debbie Morris

Phil Williams (Environmental Services, Climate Change & Sustainability)

Paula Hiscocks

A protocol for attending face-to-face meetings at Three Rivers House can be accessed

here

Joanne Wagstaffe Chief Executive

14 January 2022

The Council welcomes contributions from members of the public to aid discussions on agenda items at the Policy and Resources Committee meetings. Details of the procedure are provided below:

For those wishing to speak:

Members of the public will be entitled to register and identify which item(s) they wish to speak on from the published agenda for the meeting.  Those who wish to register to speak are asked if they could contact the Committee team by e-mail ( CommitteeTeam@threerivers.gov.uk ) 48 hours before the meeting.  Registering 48 hours before the meeting allows the Committee Team time to prepare the speaker sheet in advance of the meeting.

Please note that contributions will be limited to no more than three minutes.

Please note that, in the event of registering your interest to speak on an agenda item but not taking up that right because the item is deferred, you will be given the right to speak on that item at the next meeting of the Committee.

For those wishing to observe the meeting can you please contact the Committee Team by email at CommitteeTeam@threerivers.gov.uk  48 hours in advance of the meeting taking place.

In accordance with The Openness of Local Government Bodies Regulations 2014 any matters considered under Part I business only of the meeting may be filmed, recorded, photographed, broadcast or reported via social media by any person.

Recording and reporting the Council’s meetings is subject to the law and it is the responsibility of those doing the recording and reporting to ensure compliance.  This will include the Human Rights Act, the Data Protection Legislation and the laws of libel and defamation.

The Policy and Resources Committee meeting will not being broadcast/livestreamed but an audio recording of the meeting will be made.

1.         APOLOGIES FOR ABSENCE

2.         MINUTES

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To confirm as a correct record the Minutes of the Policy and Resources Committee meeting held on 6 December 2021 and the Extraordinary meeting held on 12 January 2022.

3.         NOTICE OF OTHER BUSINESS

Items of other business notified under Council Procedure Rule 30 to be announced, together with the special circumstances that justify their consideration as a matter of urgency. The Chair to rule on the admission of such items.

4.         DECLARATION OF INTERESTS

To receive any declarations of interest.

POLICY

5.  LOCAL DEVELOPMENT SCHEME

This report seeks Members' approval of a revised Local Development Scheme to incorporate a further Regulation 18 consultation.

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6.  ALTERNATIVE GRASSLAND MANAGEMENT UPDATE

The purpose of this report is to provide Members with information following debate on the motion put forward by Councillor Michaels and agreed at the Leisure, Environment and Community Committee of 24 November 2021, regarding alternative grassland management for the benefit of biodiversity.

The report and Appendix C includes potential costs as a minimum, to aid consideration by Policy & Resources Committee.

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7.  EXTENSION OF EXISITING PUBLIC SPACES PROTECTION ORDER WITH RESTRICTIONS FOR DOGS

The report requests that the Committee recommend the extension of the Public Spaces Protection Order (PSPO) with restrictions for dogs currently in place throughout the District for a further 3 years.

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8.  PERFORMANCE INDICATORS REVIEW

Following a request by Corporate Management Team, officers have conducted a review of all the Performance Indicators of Three Rivers District Council.

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9.  APPOINTMENT TO THE HERTFORDSHIRE BUILDING CONTROL BOARD

The purpose of the report is to:

Appoint the Head of Finance as the Council’s Director of Broste Rivers Ltd (Broste) and its subsidiary companies, including Hertfordshire Building Control ltd (HBC) but excluding Build Insight Ventures Group (BIVG) companies. .

Appoint the Shared Director of Finance as the Council’s Shareholder in Broste.

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10.  COUNCIL CONSTITUTION AND URGENT DECISIONS

For the P&R Committee to consider the recommendations from the Constitution sub-committee at its meeting held on 6 January 2022 with regard to Rules 11, 14, 15, 18 and 37 of the Council Constitution.

To consider a proposed amendment to the Member Officer protocol.

To consider an amendment to the urgent decisions form made by the Chief Executive in consultation with the Group Leaders which are available to the Chief Executive under Paragraph 8 of Part 3 of the Council Constitution.

To consider requiring the Chief Executive to consult with the Group Leaders 24 hours before making any minor amendment to the Council Constitution and for Paragraph 8 of Part 3 of the Council Constitution to be updated accordingly.

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11.  COUNCIL/COMMITTEES/SUB-COMMITTEES RECORDINGS

This report is being presented to the Committee with the recommendations of the Constitution sub-committee on the retention of audio meeting recordings and livestreaming recordings both past and in the future.

This follows Council’s approval to livestream Part I business at Council/Committees and sub-committees at the meeting on 14 December 2021 subject to the installation of the required equipment.

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12.  SHARED SERVICES

This paper has been developed in the context of the Council’s existing shared service initiatives, and the ambition across all Hertfordshire councils to build upon our collaborative foundations by exploring opportunities for greater sharing of services.

This has led Three Rivers District Council (TRDC), Watford Borough Council (WBC) and St Albans City and District Council (SADC) to start to explore how we might work together on a number of shared services ideas with the purpose of providing efficient, resilient and high quality services to our residents.

TRDC and WBC already share a number of services and wish to build on this success, and widen the scope, creating resilience to meet the challenges ahead.  While benefiting from a greater ability to deliver efficiencies through economies of scale, improved resilience, increased capacity, revenue generation and greater opportunity to re-design services to meet the future needs of residents. SADC is also open to exploring a number of opportunities for collaboration.

This report recommends the continuation of these investigations relating to shared services and that specific proposals be developed to allow more resilient and financially sustainable services whilst seeking to improve the service for customers and to embrace further opportunities for commercialisation.

This builds upon the existing shared services model between TRDC and WBC which includes Human Resources, IT, Finance, Procurement, Environmental Health and Revenues and Benefits services.

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RESOURCES

13.  CIL SPENDING APPLICATIONS

The report seeks to allocate a total of £1,623,574 of CIL funding to local infrastructure projects to support growth in Three Rivers.

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14.  EXEMPTION FROM PROCUREMENT PROCEDURE RULES – ADDITIONAL RESTRICTIONS GRANT PROJECTS

To advise Members that an exemption to the Procurement process was approved by the Director of Community and Environmental Services and the Chief Executive under the Exceptional Circumstances exemption as permitted by the Council’s Constitution.

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15.  EXEMPTION FROM PROCUREMENT PROCEDURE RULES – OPEN SPACE, PLAYING PITCH & INDOOR SPORTS SPD

To advise Members that an exemption to the Procurement process was approved by the Director of Community and Environmental Services under the Limited Market exemption as permitted by the Council’s Constitution.

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16.  FINANCIAL PLANNING – REVENUE SERVICES

The purpose of this report is to enable the Policy and Resources Committee to recommend to the Council the medium term revenue budgets.

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17.  FINANCIAL PLANNING – CAPITAL STRATEGY AND THE TREASURY MANAGEMENT POLICY

The purpose of this report is to enable the Policy and Resources Committee to recommend to the Council its capital strategy and treasury management policy over the medium term (2022/23 to 2024/25).  This report is the second of three that is covered under the recommendations report at Item 18 on this agenda.

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18.  FINANCIAL PLANNING – RECOMMENDATIONS

This report enables the Committee to make its recommendations on the Council’s Revenue and Capital budgets and Treasury Management Policy for the period 2022/23 to 2024/25 (medium term) to Council on 22 February 2022.

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19.  OMICRON DISCRETIONARY GRANT SCHEME

To receive a report.

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20.  WORK PROGRAMME

To receive the Committee’s work programme.

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21. OTHER BUSINESS – If approved under Item 3 above

22. EXCLUSION OF PRESS AND PUBLIC

If the Committee wishes to consider the remaining item in private, it will be appropriate for a resolution to be passed in the following terms:-

“that under Section 100A of the Local Government Act 1972 the press and public be excluded from the meeting for the following items of business on the grounds that it involves the likely disclosure of exempt information as defined under paragraphs 1 to 7 of Part I of Schedule 12A to the Act. It has been decided by the Council that in all the circumstances, the public interest in maintaining the exemption outweighs the public interest in disclosing the information.”

(Note:  If other confidential business is approved under item 3, it will also be necessary to specify the class of exempt or confidential information in the additional items.)

1. OTHER BUSINESS – If approved under item 3 above.
   

For any enquires on the agenda please email the Committee Team at  committeeteam@threerivers.gov.uk