Policy and Resources Committee - 23 January 2017

NOTICE AND AGENDA

For a meeting to be held in the Penn Chamber, Three Rivers House, Rickmansworth, on Monday 23 January 2017 at 7.30pm.

Members of the Policy and Resources Committee:-

Councillors Sara Bedford (Chairman), Phil Brading (Vice-Chairman) (Public Services)

Rupert Barnes

Matthew Bedford (Resources and Shared Services)       Alex Hayward

Paula Hiscocks

Kemal Butt       Chris Lloyd (Leisure, Community and Wellbeing)

Stephen Cox       Ralph Sangster

Stephen Giles-Medhurst (Economic Development, Sustainability and Transport)         David Sansom

Alison Scarth (Health)

Ty Harris

Roger Seabourne (Community Safety)

Martin Trevett (Housing, Planning and Strategic Schemes)

Steven Halls, Chief Executive
13 January 2017

The Policy and Resources Committee welcomes contributions from Members of the public to its discussion on agenda items. Contributions will be limited to one person speaking for and one against each item for not more than three minutes. Please note that in the event of registering your interest to speak on an agenda item but not taking up that right because the item is deferred, you will automatically be given the right to speak on that item at the next meeting of the Policy and Resources Committee. Details of the procedure and the list for registering the wish to speak will be available for a short period before the meeting.

In accordance with The Openness of Local Government Bodies Regulations 2014 any matters considered under Part I business only of the meeting may be filmed, recorded, photographed, broadcast or reported via social media by any person.

Recording and reporting the Council’s meetings is subject to the law and it is the responsibility of those doing the recording and reporting to ensure compliance. This will include the Human Rights Act, the Data Protection Act and the laws of libel and defamation.

1. APOLOGIES FOR ABSENCE

2. MINUTES

To confirm as a correct record the minutes of the meeting held on 5 December 2016 (circulated separately).

3. NOTICE OF OTHER BUSINESS

Items of other business notified under Council Procedure Rule 30 to be announced, together with the special circumstances that justify their consideration as a matter of urgency. The Chairman to rule on the admission of such items.

4. DECLARATION OF INTERESTS

To receive any declarations of interest.

POLICY

5. REPORT ON PARKING SERVICE CHARGING AND INCOME

The report sets out some further options and recommendations for bridging the gap between income and expenditure for the Council’s parking services following the initial request made at the December 2015 Policy and Resources Committee and the Council’s budget-setting meeting on 23 February 2016.

Following a proposal by Management Board on 10 January 2017 to seek further income generating opportunities from the parking service (off street parking), this paper also details further options to achieve this.

6. STRATEGIC SERVICES REVIEW WORKING PARTY & SOUTH OXHEY SCRUTINY PANEL

This report recommends the dissolution of the Strategic Services Review Working Party and the timing of the South Oxhey Scrutiny Panel.

RESOURCES

7. FINANCIAL PLANNING 2017-2020 - INTRODUCTION

This report is an introduction to the four agenda items that follow (to be circulated separately).

8. FINANCIAL PLANNING – REVENUE SERVICES

The purpose of this report is to enable the Committee to recommend to Council the service levels and outputs it wishes to see in the medium to long-term and the associated revenue budget. This budget is a component part of the 2017/18 Council Tax calculations.

9. FINANCIAL PLANNING CAPITAL INVESTMENT PROGRAMME

The purpose of this report is to enable the Committee to recommend to the Council its capital investment programme, in the light of the available funding.

10. TREASURY MANAGEMENT

The purpose of this report is to enable the Committee to recommend to Council its Treasury Management Strategy for 2017/18 and 2019/20.

11. FINANCIAL PLANNING – RECOMMENDATIONS

This report enables the Committee to make its recommendations on the financial plans to the Council on 21 February 2017.

12. PROJECT INITIATION DOCUMENTS (PIDS) 2017/18

This report enables the Committee to comment to Council on the PIDs (Project Initiation Documents) for the three years commencing on 1 April 2017.

The PIDs, often known as Growth Bids would normally be an attachment to the Strategic, Service and Financial Planning 2017-2020 report, which was part of the Policy and Resources Committee agenda on the 5 December 2016. At that time, given the number of agenda items, the Committee requested the PIDs return to them in January 2017.

13. DISCRETIONARY RATE RELIEF APPEAL – RICKMANSWORTH SPORTS CLUB

All businesses are required to pay National Non-Domestic Rates (NNDR), however organisations that are registered as Charities or Community Amateur Sport Clubs (CASC) automatically receive 80% mandatory rate relief. The Council can award up to an additional 20% ‘top up’ to the mandatory relief or in cases of not for profit organisations up to 100% discretionary rate relief.

There is no automatic right for Charities or CASC organisations to receive the 20% discretionary rate relief organisations must meet the criteria set out in our policy.

14. DISCRETIONARY RATE RELIEF APPEAL – BURY LAKE YOUNG MARINERS

All businesses are required to pay National Non-Domestic Rates (NNDR), however organisations that are registered as Charities or Community Amateur Sport Clubs (CASC) automatically receive 80% mandatory rate relief. The Council can award up to an additional 20% ‘top up’ to the mandatory relief or in cases of not for profit organisations up to 100% discretionary rate relief.

There is no automatic right for Charities or CASC organisations to receive the 20% discretionary rate relief organisations must meet the criteria set out in our policy.

15. WORK PROGRAMME

To agree the Committee’s work programme.

16. OTHER BUSINESS - if approved under item 3 above.

17. EXCLUSION OF PRESS AND PUBLIC

If the Committee wishes to consider the remaining item in private, it will be appropriate for a resolution to be passed in the following terms:-

“that under Section 100A of the Local Government Act 1972 the press and public be excluded from the meeting for the following item(s) of business on the grounds that it involves the likely disclosure of exempt information as defined under paragraphs 1 to 7 of Part I of Schedule 12A to the Act. It has been decided by the Council that in all the circumstances, the public interest in maintaining the exemption outweighs the public interest in disclosing the information.”

(Note: If other confidential business is approved under item 3, it will also be necessary to specify the class of exempt or confidential information in the additional items.)

1. OTHER BUSINESS – If approved under item 3 above.