Policy and Resources Committee - 21 March 2016

REVISED

NOTICE AND AGENDA

For a meeting to be held in the Penn Chamber, Three Rivers House, Rickmansworth, on Monday 21 March 2016 at 7.30pm.

Members of the Policy and Resources Committee:-

Councillors Ann Shaw OBE (Chairman), Matthew Bedford (Vice-Chairman) (Resources and Shared Services)

Sara Bedford (Health)      Paula Hiscocks

Phil Brading (Public Services)      Heather Kenison

Kemal Butt      Angela Killick

Stephen Cox      Chris Lloyd (Leisure, Community and Wellbeing)

Stephen Giles-Medhurst (Economic Development, Sustainability and Transport)      Ralph Sangster

David Sansom

Ty Harris      Roger Seabourne (Community Safety)

Martin Trevett (Housing, Planning and Strategic Schemes)

Steven Halls, Chief Executive

11 March 2016

The Policy and Resources Committee welcomes contributions from Members of the public to its discussion on agenda items.  Contributions will be limited to one person speaking for and one against each item for not more than three minutes.  Please note that in the event of registering your interest to speak on an agenda item but not taking up that right because the item is deferred, you will automatically be given the right to speak on that item at the next meeting of the Policy and Resources Committee.  Details of the procedure and the list for registering the wish to speak will be available for a short period before the meeting.

In accordance with The Openness of Local Government Bodies Regulations 2014 any matters considered under Part I business only of the meeting may be filmed, recorded, photographed, broadcast or reported via social media by any person.

Recording and reporting the Council’s meetings is subject to the law and it is the responsibility of those doing the recording and reporting to ensure compliance.  This will include the Human Rights Act, the Data Protection Act and the laws of libel and defamation.

1.         APOLOGIES FOR ABSENCE

2.         MINUTES

To confirm as a correct record the minutes of the meeting held on 25 January 2016.

16 01 25 mins

3.         NOTICE OF OTHER BUSINESS

Items of other business notified under Council Procedure Rule 30 to be announced, together with the special circumstances that justify their consideration as a matter of urgency. The Chairman to rule on the admission of such items.

4.         DECLARATION OF INTERESTS

To receive any declarations of interest.

POLICY

5.          LEASE OF LAND WITHIN WOODCOCK HILL CEMETERY

To seek Authority to alter the lease terms proposed for the leasing of graves to Battlers Wells Foundation (BWF).

16 03 21 pr i 05 cemetery-lease

6.         CHARGING FOR DISCRETIONARY ADVICE SERVICES – ENVIRONMENTAL HEALTH FOOD SAFETY FUNCTION

To seek approval for the introduction of a charging regime for new food business advice service requests.

Charging for discretionary services

7.         REVISED CORPORATE ANTI-SOCIAL BEHAVIOUR POLICY

This report asks the committee to adopt a revised Corporate Anti-Social Behaviour Policy.

Asb policy committee report final

8.  MEMBER TRAINING

The Committee received a report at the 7 December 2015 meeting on Member Training (Minute PR68/15) and raised a number of comments at the meeting which are addressed in the report.

Member training reportcouncillor-training-record - app2

Members are asked to comment on the suggestions for future Member training in Appendix 1 and on the individual Member training matrix at Appendix 2.

RESOURCES

9. SOUTH OXHEY INITIATIVE

This report presents the detailed Compulsory Purchase Order and Appropriation report prepared by Bond Dickinson, the Council’s Solicitors in this matter. This is pursuant to the earlier decision to enter into a Development Agreement for the implementation of the South Oxhey Initiative.

so-initiative-pr-committee-report-210316-part-iso-initiative-bond-dickinson-cpo-report-210316 - appso-initiative-cpo-map-210316 - appso-initiative-satellite-site-plans-210316 app

10.       SCOTSBRIDGE ALL-WEATHER ARTIFICIAL SPORTS PITCH UPDATE REPORT

The purpose of this report is to update members on the progress of the Scotsbridge artificial all-weather pitch project and to highlight a current shortfall in capital funding.  This Committee need to agree the request for funding in recommendations 11.3, 11.4 and 11.5,  subject to comments received from the Leisure, Wellbeing and Health Committee at their meeting on 16 March 2016.

Rickmansworth hockey club development plan 2016-202116 03 21 PR i - (10) Scotsbridge Report

11.       PURCHASE OF INDIVIDUAL PROPERTY

This report requests authorisation to purchase an individual property in Mill End, Rickmansworth subject to comments received from the Sustainable Development, Planning and Transport Committee at their meeting on 10 March 2016.

Purchase of property

12. BUDGET MONITORING (MONTH 11) FEBRUARY

Budget Monitoring is a key tool in scrutinising the Council’s financial performance. It is designed to provide an overview to all relevant stakeholders.

policy-resources-committee-report-period-11-february-2016p-r-committee-report-p11-2015-2018

WORK PROGRAMME

13. WORK PROGRAMME

To agree the Committee’s work programme.

Work programme report

Work programme appendix 2

14. OTHER BUSINESS - if approved under item 3 above.

14a.     SERVICE PLANNING 2016-2019

This report enables the Committee to comment on the following Service plans (circulated separately) for the three years commencing on 1 April 2016.

16 03 21 i 14a cover report

Legal

Legal Service plan 2016-19

Committee

Committee service plan 2016-19

Elections

elections service plan 2016-19

Corporate Services

corporate services service plan 2016-19

Customer Services

csc service plan 2016-19

Finance

finance service plan 2016-19

Revenue and Benefits

revenue and benefits service-plan 2016-2019

Major Projects

major projects service plan 2016-19

14b.     SOUTH OXHEY INITIATIVE

This report proposes the establishment of a Project Board and a Scrutiny Board in the interests of good governance and best practice of the South Oxhey Initiative.

so-initiative-project-board-pr-committee-reportso-initiative-delegated-authority

15.       EXCLUSION OF PRESS AND PUBLIC

If the Committee wishes to consider the remaining item in private, it will be appropriate for a resolution to be passed in the following terms:-

“that under Section 100A of the Local Government Act 1972 the press and public be excluded from the meeting for the following item of business on the grounds that it involves the likely disclosure of exempt information as defined under paragraph 3 of Part I of Schedule 12A to the Act. It has been decided by the Council that in all the circumstances, the public interest in maintaining the exemption outweighs the public interest in disclosing the information.”

(Note:  If other confidential business is approved under item 3, it will also be necessary to specify the class of exempt or confidential information in the additional items.)

1.            SOUTH OXHEY INITIATIVE

This report seeks approval to the expenditure of monies already held as commuted sums, to provide additional affordable housing within the South Oxhey Initiative. These monies have been received by the Council as financial contributions in lieu of actual provision of affordable homes on other projects across the district.

2.         OTHER BUSINESS – If approved under item 3 above.

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