Policy and Resources Committee - 20 March 2017

POLICY AND RESOURCES COMMITTEE

NOTICE AND AGENDA

For a meeting to be held in the Penn Chamber, Three Rivers House, Rickmansworth, on Monday 20 March 2017 at 7.30pm.

Members of the Policy and Resources Committee:-

Councillors Sara Bedford (Chairman), Phil Brading (Vice-Chairman) (Public Services)

Matthew Bedford (Resources and Shared Services)      Alex Hayward

Paula Hiscocks

Kemal Butt      Chris Lloyd (Leisure, Community and Wellbeing)

Stephen Cox      Ralph Sangster

Stephen Giles-Medhurst (Economic Development, Sustainability and Transport)      David Sansom

Alison Scarth (Health)

Ty Harris

Roger Seabourne (Community Safety)

Martin Trevett (Housing, Planning and Strategic Schemes)

Steven Halls, Chief Executive

10 March 2017

The Policy and Resources Committee welcomes contributions from Members of the public to its discussion on agenda items. Contributions will be limited to one person speaking for and one against each item for not more than three minutes. Please note that in the event of registering your interest to speak on an agenda item but not taking up that right because the item is deferred, you will automatically be given the right to speak on that item at the next meeting of the Policy and Resources Committee. Details of the procedure and the list for registering the wish to speak will be available for a short period before the meeting.

In accordance with The Openness of Local Government Bodies Regulations 2014 any matters considered under Part I business only of the meeting may be filmed, recorded, photographed, broadcast or reported via social media by any person.

Recording and reporting the Council’s meetings is subject to the law and it is the responsibility of those doing the recording and reporting to ensure compliance. This will include the Human Rights Act, the Data Protection Act and the laws of libel and defamation.

1.       APOLOGIES FOR ABSENCE

2.       MINUTES

To confirm as a correct record the minutes of the meeting held on 27 February 2017.

3.       NOTICE OF OTHER BUSINESS

Items of other business notified under Council Procedure Rule 30 to be announced, together with the special circumstances that justify their consideration as a matter of urgency. The Chairman to rule on the admission of such items.

4.       DECLARATION OF INTERESTS

To receive any declarations of interest.

POLICY

5.       SERVICE PRESENTATION – CPU

To receive a presentation on the Community Partnership unit.

6.       PROPERTY INVESTMENT - GOVERNANCE

This report presents details of the proposed governance arrangements for the property investment activity that the Council will be pursuing and provides key documentation needed for the formation of the required commercial entities.

7.       FUTURE MEMBER IT REQUIREMENTS

To consider Members’ requirements with regard to their future IT needs.

8.       TEMPORARY ACCOMMODATION PRESSURE WITHIN THE DISTRICT

This report provides an update on the current temporary accommodation pressures and the measures being taken by Housing Services to address them.

9.       REVISED STATEMENT OF COMMUNITY INVOLVEMENT

To seek Members’ approval for a revised Statement of Community Involvement which provides the Council with an up-to-date commitment to how it will consult on planning policy documents and individual planning applications in line with current legislation and guidance.

RESOURCES

10.     EXEMPTION FROM PROCUREMENT PROCEDURE RULES

To advise Members that a partial exemption to the Procurement process was approved by the Director of Community and Environmental Services and the Head of Regulatory Services under the Limited Market exemption as permitted by the Council’s Constitution.

11.     SERVICE PLANNING 2017-2020

This report enables the Committee to comment on the following Service Plans for the three years commencing on 1 April 2017.

Legal, Committee, Customer Service Centre, Corporate Services, Finance, Revenue and Benefits, Major Projects, Community Safety and Economic and Sustainable Development (which in part both report to this Committee).

12.     STRATEGIC PLAN 2017-2020

This report enables the Committee to comment on the Strategic Plan for the three years commencing on 1 April 2017.

The strategic plan has been reviewed for this period to include new Strategic Themes and a set of underpinning values

13.     BUDGET MONITORING – PERIOD 10 (JANUARY)

The Budget Monitoring report is a key tool in scrutinising the Council’s financial performance. It is designed to provide an overview to all relevant stakeholders. It is essential that the Council monitors its budgets throughout the year to ensure that it is meeting its strategic objectives and that corrective action is taken where necessary.

This report seeks approval to a change in the Committee’s 2016 - 2020 medium-term financial plan.

WORK PROGRAMME

14.     WORK PROGRAMME

To agree the Committee’s work programme.

15.     OTHER BUSINESS - if approved under item 3 above.

16.     EXCLUSION OF PRESS AND PUBLIC

If the Committee wishes to consider the remaining item in private, it will be appropriate for a resolution to be passed in the following terms:-

“that under Section 100A of the Local Government Act 1972 the press and public be excluded from the meeting for the following item of business on the grounds that it involves the likely disclosure of exempt information as defined under paragraph 3 of Part I of Schedule 12A to the Act. It has been decided by the Council that in all the circumstances, the public interest in maintaining the exemption outweighs the public interest in disclosing the information.”

(Note: If other confidential business is approved under item 3, it will also be necessary to specify the class of exempt or confidential information in the additional items.)

1.      HOUSING JOINT VENTURE

To receive a report.