Policy and Resources Committee - 17 June 2019

POLICY AND RESOURCES COMMITTEE

NOTICE AND AGENDA

For a meeting to be held in the Penn Chamber, Three Rivers House, Rickmansworth, on Monday 17 June 2019 at 7.30pm.

Members of the Policy and Resources Committee:-

Councillors Sara Bedford (Chairman)      Chris Lloyd (Vice-Chairman) (Leisure)

Matthew Bedford (Resources and Shared Services)      Alex Michaels (Environmental Services and Sustainability)

David Sansom

Stephen Cox      Andrew Scarth (Housing)

Stephen Giles-Medhurst (Transport and Economic Development)      Roger Seabourne (Community Safety and Partnerships)

Alex Hayward

Reena Ranger      Alison Wall

Phil Williams (Infrastructure & Planning Policy)

Steven Halls, Chief Executive

7 June 2019

The Policy and Resources Committee welcomes contributions from Members of the public to its discussion on agenda items. Contributions will be limited to one person speaking for and one against each item for not more than three minutes. Please note that in the event of registering your interest to speak on an agenda item but not taking up that right because the item is deferred, you will automatically be given the right to speak on that item at the next meeting of the Policy and Resources Committee. Details of the procedure and the list for registering the wish to speak will be available for a short period before the meeting.

In accordance with The Openness of Local Government Bodies Regulations 2014 any matters considered under Part I business only of the meeting may be filmed, recorded, photographed, broadcast or reported via social media by any person.

Recording and reporting the Council’s meetings is subject to the law and it is the responsibility of those doing the recording and reporting to ensure compliance. This will include the Human Rights Act, the Data Protection Act and the laws of libel and defamation.

1.         APOLOGIES FOR ABSENCE

2.         MINUTES

To confirm as a correct record the Minutes of the Policy and Resources Committee meeting held on 11 March 2019.

3.         NOTICE OF OTHER BUSINESS

Items of other business notified under Council Procedure Rule 30 to be announced, together with the special circumstances that justify their consideration as a matter of urgency. The Chairman to rule on the admission of such items.

4.         DECLARATION OF INTERESTS

To receive any declarations of interest.

RESOURCES

5.    PROPOSED ADDITIONAL RESOURCE IN THE PARKING AND TRANSPORT TEAM TO ENABLE PROVISION OF PARKING AND SUSTAINABLE  TRANSPORT PROJECTS.

The report details a proposed staffing review of the current transport and parking related roles to enable the service to continue to provide a high quality and efficient service with experienced and knowledgeable officers. It would also enable a continued focus on the current and future projects associated with commercialisation of the parking service.

6.    SUMMARY OF THE FINANCIAL OUTTURN FOR 2018/19

This report shows the outturn position for the financial year ending on 31 March 2019 for both revenue and capital and makes the following recommendations:-

• to carry forward to 2019/20 certain unspent revenue budgets and;
• to re-phase those capital budgets that require completion in 2019/20

A key feature of reporting the outturn for the financial year is to compare it against the latest agreed budget which provides an indication of the accuracy and robustness of financial control and the achievement of the strategic objective to manage resources to deliver the Council’s strategic priorities and service needs.

7.    SUB-COMMITTEES OF POLICY AND RESOURCES COMMITTEE

This report proposed that the Committee re-establishes the two sub-committees of the Policy and Resources Committee.

8.    AUDIO VISUAL SYSTEM IN THE MEETING ROOMS AT THREE RIVERS HOUSE

To consider improvements in the Penn Chamber and adjoining meeting rooms with regard to the audio visual systems.

9.  WORK PROGRAMME

To receive the Committee’s work programme.

10  OTHER BUSINESS – If approved under Item 3 above

11  EXCLUSION OF PRESS AND PUBLIC

If the Committee wishes to consider the remaining item in private, it will be appropriate for a resolution to be passed in the following terms:-

“that under Section 100A of the Local Government Act 1972 the press and public be excluded from the meeting for the following item(s) of business on the grounds that it involves the likely disclosure of exempt information as defined under paragraphs (1 -7) of Part I of Schedule 12A to the Act. It has been decided by the Council that in all the circumstances, the public interest in maintaining the exemption outweighs the public interest in disclosing the information.”

(Note: If other confidential business is approved under item 3, it will also be necessary to specify the class of exempt or confidential information in the additional items.)

1.   OTHER BUSINESS – If approved under item 3 above.