Policy and Resources Committee - 15 June 2020

POLICY AND RESOURCES COMMITTEE

NOTICE AND AGENDA

For a virtual/remote meeting to be held on Monday 15 June 2020.

Members of the Policy and Resources Committee:- Appointed at Annual Council on 9 June 2020

 Councillors:

Councillors Sara Bedford (Chairman) (Local Plan)      Chris Lloyd (Vice-Chairman) (Leisure)

Matthew Bedford (Resources and Shared Services)

Stephen Cox

Steve Drury (Infrastructure & Planning Policy)      Reena Ranger

Andrew Scarth (Housing)

Stephen Giles-Medhurst (Transport and Economic Development)      Roger Seabourne (Community Safety and Partnerships)

Alex Hayward

Paula Hiscocks

Alison Wall

Phil Williams (Environmental Services and Sustainability)

Joanne Wagstaffe Chief Executive

5 June 2020

(The Local Authorities and Police and Crime Panels (Coronavirus) (Flexibility of Local Authority and Police and Crime Panel Meetings) (England and Wales) Regulations 2020 made under the Coronavirus Act 2020 enable Council/Committee meetings to be held in a virtual format and enables remote attendance.

The meeting starts at 7.30pm and will be virtual/remote meeting in that it will be conducted at no specific location and all participants are at various locations, communicating via audio and online.

The Council welcomes contributions from members of the public to its discussion on Part I agenda items at Committee meetings.  Contributions will be limited to one person speaking for and one against each item for not more than three minutes. Please note that in the event of registering your interest to speak on an agenda item but not taking up that right because the item is deferred, you will automatically be given the right to speak on that item at the next meeting of the Committee.  Details of the procedure are provided below:

Members of the public wishing to speak will be entitled to register and identify which Part I report they wish to speak on from the published agenda for the remote meeting.  Those who wish to register to speak must do so by notifying the Committee Team by e-mail 48 hours before the meeting. The first 2 people to register (1 for and 1 against) will be sent a link so that they can join the meeting to exercise that right.  This will also allow the Committee Team to prepare the speaker sheet in advance of the remote meeting to forward to the Chair of the meeting.

In accordance with The Openness of Local Government Bodies Regulations 2014 any matters considered under Part 1 business only of the meeting may be filmed, recorded, photographed, broadcast or reported via social media by any person.

Recording and reporting the Council's meetings is subject to the law and it is the responsibility of those doing the recording and reporting to ensure compliance.  This will include the Human Rights Act, the Data Protection Act and the laws of libel and defamation.

Please note that the meeting is being held virtually. The business of the meeting will be live streamed at – link archived

1.         APOLOGIES FOR ABSENCE

2.         MINUTES

To confirm as a correct record the Minutes of the Policy and Resources Committee meeting held on 9 March 2020 and the Extraordinary meeting held on 14 May 2020.

3.         NOTICE OF OTHER BUSINESS

Items of other business notified under Council Procedure Rule 30 to be announced, together with the special circumstances that justify their consideration as a matter of urgency. The Chairman to rule on the admission of such items.

4.         DECLARATION OF INTERESTS

To receive any declarations of interest.

POLICY

5.         THREE RIVERS COMMUNITY INTEREST COMPANY

The Committee is asked to agree the establishment of a Community Interest Company to secure non-statutory funding to support the achievement of the Community Strategy 2018-2023 including the Covid-19 Impact Action Plan

This item has been deferred until 20 July meeting of the Policy and Resources Committee

6.         MEMORIAL BENCHES, MEMORIAL TREES AND PLAQUES POLICY

The purpose of this report is to recommend an update to the existing policy for approving and installing memorial benches, memorial trees and memorial plaques across the District.

7.         HOUSING DELIVERY TEST ACTION PLAN

This report is to update Members on the Housing Delivery Test that was published in February 2020, and for Members to approve the revised Action Plan.

8.         LOCAL PLAN: STATEMENT OF COMMUNITY INVOLVEMENT

To seek Members’ approval to adopt an updated Statement of Community Involvement which provides the Council with an up-to-date commitment to how it will consult on planning policy documents and individual planning applications in line with current legislation and guidance

RESOURCES

9.         BUDGET OUTTURN REPORT 2019/20

This report shows the outturn position for the financial year ending on 31 March 2020 for both revenue and capital and makes the following recommendations:-

• to carry forward to 2020/21 certain unspent revenue budgets and;
• to rephase those capital budgets that require completion in 2020/21

A key feature of reporting the outturn for the financial year is to compare it against the latest agreed budget which provides an indication of the accuracy and robustness of financial control and the achievement of the strategic objective to manage resources to deliver the Council’s strategic priorities and service needs.

It should be noted that the financial impact of the current Covid 19 crisis was very small with a loss in car parking income (£5,000) and the purchase of items of PPE (£5,000) due to the Government’s lockdown commencing on 23 March 2020.

10.      SUB-COMMITTEES OF POLICY AND RESOURCES COMMITTEE

This report proposes that the Committee re-establishes its two sub-committees and appoints Members to them and appoints Members to the Covid-19 Response sub-committee with proportional membership.

11.       WORK PROGRAMME

To receive the Committee’s work programme.

12.       OTHER BUSINESS – If approved under Item 3 above

13.       EXCLUSION OF PRESS AND PUBLIC

If the Committee wishes to consider the remaining item in private, it will be appropriate for a resolution to be passed in the following terms:-

“that under Section 100A of the Local Government Act 1972 the press and public be excluded from the meeting for the following item(s) of business on the grounds that it involves the likely disclosure of exempt information as defined under paragraphs 1 - 7 of Schedule 12A to the Act. It has been decided by the Council that in all the circumstances, the public interest in maintaining the exemption outweighs the public interest in disclosing the information.”

(Note:  If other confidential business is approved under item 3, it will also be necessary to specify the class of exempt or confidential information in the additional items.)

1.         OTHER BUSINESS – If approved under item 3 above.