Policy and Resources Committee - 1 November 2021

Revised

NOTICE AND AGENDA

For a meeting to be held on Monday 1 November 2021 at 7.30pm in the Penn Chamber, Three Rivers, Northway, Rickmansworth.

Members of the Policy and Resources Committee:-

Councillors

Sarah Nelmes (Chair)      Chris Lloyd (Leisure)

Dominic Sokalski (Vice-Chair) (Resources & Shared Services)      Andrew Scarth (Housing)

Reena Ranger

Stephen Cox

Matthew Bedford (Infrastructure & Planning Policy)      Roger Seabourne (Community Safety & Partnerships)

Stephen Giles-Medhurst (Transport & Economic Development)

Alex Hayward      Debbie Morris

Phil Williams (Environmental Services, Climate Change & Sustainability)

Paula Hiscocks

Joanne Wagstaffe Chief Executive

22 October 2021

The Council welcomes contributions from members of the public to aid discussions on agenda items at the Policy and Resources Committee meetings. Details of the procedure are provided below:

Contributions will be limited to one person speaking for and one against each item for not more than three minutes.

Details on the procedure for speaking and attending meetings are available from the Committee Team by emailing the Team at: commmitteeteam@threerivers.gov.uk

All speakers can register their wish to speak from 7pm on the night of the meeting.

Please note that, in the event of registering your interest to speak on an agenda item but not taking up that right because the item is deferred, you will be given the right to speak on that item at the next meeting of the Policy and Resources Committee.

In accordance with The Openness of Local Government Bodies Regulations 2014 any matters considered under Part I business only of the meeting may be filmed, recorded, photographed, broadcast or reported via social media by any person.

Recording and reporting the Council’s meetings is subject to the law and it is the responsibility of those doing the recording and reporting to ensure compliance.  This will include the Human Rights Act, the Data Protection Legislation and the laws of libel and defamation.

The Policy and Resources Committee meeting will not being broadcast/livestreamed but an audio recording of the meeting will be made.

1.         APOLOGIES FOR ABSENCE

2.         MINUTES

To confirm as a correct record the Minutes of the Policy and Resources Committee meeting held on 13 September 2021.

3.      NOTICE OF OTHER BUSINESS

Items of other business notified under Council Procedure Rule 30 to be announced, together with the special circumstances that justify their consideration as a matter of urgency. The Chairman to rule on the admission of such items.

4.     DECLARATION OF INTERESTS

To receive any declarations of interest.

POLICY

5.   HARDSHIP RATE RELIEF POLICY

To advise Members of some minor changes required to the Hardship Rate Relief Policy.

RESOURCES

6.    BUDGET MONITORING – QUARTER 2 (SEPTEMBER)

Budget monitoring report is a key tool in scrutinising the Council’s financial performance. It is designed to provide an overview to all relevant stakeholders. It is essential that the council monitors its budgets throughout the year to ensure that it is meeting its strategic objectives and that corrective action is taken where necessary.

This report seeks approval to a change in the Council’s 2021 - 2024 medium-term revenue financial plan. The report shows the Council’s overall consolidated medium term financial plan for both revenue and capital.

7.    WORK PROGRAMME

To receive the Committee’s work programme.

8.    OTHER BUSINESS – If approved under Item 3 above

8A.  EXEMPTION FROM PROCUREMENT PROCEDURE RULES – EASTBURY OUTDOOR GYM

To advise Members that an exemption to the Procurement process was approved by the Director of Community and Environmental Services under the Exceptional Circumstances exemption as permitted by the Council’s Constitution.

9.    EXCLUSION OF PRESS AND PUBLIC

If the Committee wishes to consider the remaining item in private, it will be appropriate for a resolution to be passed in the following terms:-

“that under Section 100A of the Local Government Act 1972 the press and public be excluded from the meeting for the following items of business on the grounds that it involves the likely disclosure of exempt information as defined under paragraphs 1 to 7 of Part I of Schedule 12A to the Act. It has been decided by the Council that in all the circumstances, the public interest in maintaining the exemption outweighs the public interest in disclosing the information.”

(Note:  If other confidential business is approved under item 3, it will also be necessary to specify the class of exempt or confidential information in the additional items.)

1. OTHER BUSINESS – If approved under item 3 above.
   

For any enquires on the agenda please email the Committee Team at  committeeteam@threerivers.gov.uk