Leisure, Environment and Community Committee - 7 October 2020

NOTICE AND AGENDA

For a virtual/remote meeting to be held on Wednesday 7 October 2020 at 7.30pm.

Members of the Leisure, Environment and Community Committee:-

Councillors:-      Chris Lloyd (Lead Member for Leisure)

Roger Seabourne (Lead Member Community Safety and Partnerships)

Donna Duncan

Stephen King

Paula Hiscocks

David Major

Alex Michaels

Phil Williams (Lead Member Environmental Services and Sustainability)

Alison Scarth

Jon Tankard

Alison Wall

Joanne Wagstaffe, Chief Executive

29 September 2020

Lead Member Responsibilities:

Leisure– Arts development and facilities, Leisure and Community Grants, Leisure Development and Facilities, Open Spaces, Play Areas and Play Development, Public Health Strategy, Sports Development and Facilities, Wellbeing, Woodlands.

Environmental Services - & Sustainability Air pollution and Noise Pollution, Animal and Pest Control, Cemeteries and Crematorium; Refuse collection and recycling; Street Cleaning and litter bin emptying; Sustainability, Climate Change and Energy Efficiency.

Community Safety and Partnerships –

·      To review or scrutinise decisions made, or other action taken, in connection with the discharge by the responsible authorities of their crime and disorder functions (it is the Crime and Disorder Committee for the purposes of the Police and Justices Act 2006);

·      To make reports or recommendations to the Council with respect to the discharge of those functions;

·      The Committee will be able to co-opt members from the Responsible Authorities (the Community Safety Partnership) should it wish to when reviewing certain projects/decisions.

(We are required by law to have a scrutiny committee to carry out this function)

Disease Control, Food Inspection, Health and Safety, Health and social care, Licensing activities covered by the Licensing Acts, Licensing and Regulatory activities outside the Licensing Acts, Public Spaces Protection Orders, Unlawful Encampments.

(The Local Authorities and Police and Crime Panels (Coronavirus) (Flexibility of Local Authority and Police and Crime Panel Meetings) (England and Wales) Regulations 2020 made under the Coronavirus Act 2020 enable Council/Committee meetings to be held in a virtual format and enables remote attendance.

The meeting starts at 7.30pm and will be virtual/remote meeting in that it will be conducted at no specific location and all participants are at various locations, communicating via audio and online.

The Council welcomes contributions from members of the public to its discussion on Part I agenda items at Committee meetings.  Contributions will be limited to one person speaking for and one against each item for not more than three minutes. Please note that in the event of registering your interest to speak on an agenda item but not taking up that right because the item is deferred, you will automatically be given the right to speak on that item at the next meeting of the Committee.  Details of the procedure are provided below:

Members of the public wishing to speak will be entitled to register and identify which Part I report they wish to speak on from the published agenda for the remote meeting.  Those who wish to register to speak must do so by notifying the Committee Team by e-mail 48 hours before the meeting. The first 2 people to register (1 for and 1 against) will be sent a link so that they can join the meeting to exercise that right.  This will also allow the Committee Team to prepare the speaker sheet in advance of the remote meeting to forward to the Chair of the meeting.

In accordance with The Openness of Local Government Bodies Regulations 2014 any matters considered under Part 1 business only of the meeting may be filmed, recorded, photographed, broadcast or reported via social media by any person.

Recording and reporting the Council's meetings is subject to the law and it is the responsibility of those doing the recording and reporting to ensure compliance.  This will include the Human Rights Act, the Data Protection Act and the laws of libel and defamation

Please note that the meeting is being held virtually. The business of the meeting will be live streamed at: (Link archived)

The virtual/remote committee meeting protocol is provided below:

1. APOLOGIES FOR ABSENCE
2. MINUTES

To confirm as a correct record the minutes of the Leisure, Environment and Community Committee Meeting held on Wednesday 19 August 2020.

1. ANY OTHER BUSINESS

Items of other business notified under Council Procedure Rule 30 to be announced, together with the special circumstances that justify their consideration as a matter of urgency. The Chairman to rule on the admission of such items.

1. DECLARATION OF INTERESTS

To receive any declarations of interest.

1. BUDGET MONITORING

This report covers this Committees financial position over the medium term (2020 – 2023) as at Period 4 (end of July)

The Period 4 comprehensive Budget Management report has already been presented to the Policy & Resources Committee at its meeting on 7 September 2020 which sought approval to a change in the Council’s 2020 - 2023 medium-term financial plan

LEISURE

1. WATERSMEET

To receive a verbal update.

1. LEISURE FACILITIES MANAGEMENT CONTRACT – SPORTS AND LEISURE MANAGEMENT (SLM) WORKPLAN

The Council’s leisure facilities management contractor, Sports and Leisure Management (SLM), will provide their annual presentation to Members to reflect back on the previous 12 months work and to outline their work programme for the coming year.

ENVIRONMENTAL SERVICES AND SUSTAINABILITY

1. CLIMATE CHANGE AND SUSTAINABILITY DRAFT STRATEGY

Three Rivers District Council heard the climate change motion on Tuesday 21 May 2019 at Council, which was put forward by Cllr Sara Bedford, seconded by Councillor Alex Michaels.

The motion asked for the details of the strategy and action plan to be brought for consideration by the Council. It requested the Council to work with partners in the public and private sectors and engage with residents and businesses to gain their input and support when developing the strategy.

The motion commits the Council to use all practical means to reduce the impact of council services on the environment and use planning regulations and the Local Plan to cut carbon emissions. It also calls for help from the Government to provide the support and resources needed to progress the action plan.

This report presents a new draft Climate Change and Sustainability Strategy, attached at Appendix A, including new organisational ambitions in relation to climate change, achievements so far, partnership working and how we can enable individuals and businesses to change behaviours that have a positive impact on reducing greenhouse gas emissions.

This report also outlines the process for community engagement and consultation needed to take the Strategy forward.

1. WORK PROGRAMME

To review and make necessary changes to the Committee’s work programme.

1. OTHER BUSINESS – if approved under item 3 above

11. EXCLUSION OF PRESS AND PUBLIC

If the Committee wishes to consider the remaining item in private, it will be appropriate for a resolution to be passed in the following terms:-

“that under Section 100A of the Local Government Act 1972 the press and public be excluded from the meeting for the following item of business on the grounds that it involves the likely disclosure of exempt information as defined under Paragraphs 1 to 7 of Part I of Schedule 12A to the Act. It has been decided by the Council that in all the circumstances, the public interest in maintaining the exemption outweighs the public interest in disclosing the information.”

(Note:  If other confidential business is approved under item 3, it will also be necessary to specify the class of exempt or confidential information in the additional items.)

• OTHER BUSINESS – if approved under item 3 above

General Enquiries: Please contact the Committee Team at  committeeteam@threerivers.gov.uk