Full Council - 22 October 2019

To:      ALL MEMBERS OF THE THREE RIVERS DISTRICT COUNCIL

You are hereby summoned to attend an ordinary meeting of the Council to be held in the Penn Chamber, Three Rivers House, Rickmansworth, on Tuesday 22 October 2019 at 7.30pm for the purpose of transacting the under mentioned business:-

AGENDA

1. APOLOGIES FOR ABSENCE

2. MINUTES

To confirm as a correct record the Minutes of the Council meeting held on 16 July 2019.

19-07-16-cl-minutes-final-draft

3.  RECOMMENDATIONS FROM THE POLICY AND RESOURCES COMMITTEE – 22 JULY, 2 SEPTEMBER AND 7 OCTOBER 2019

To receive the recommendations from the Policy and Resources Committee meetings held on 22 July 2019, 2 September 2019 and 7 October 2019.

A) POLICY AND RESOURCES COMMITEE - 22 JULY 2019 – MINUTE PR15/19 - MEMBER TRAINING

Council are asked to agree the following:

• That annual training for Members on the Licensing and Regulatory and Planning Committees, any newly appointed Committee Members and any named substitute Members be mandatory from May 2020 or before and that the Terms of Reference of the Committees be amended accordingly.

The report on Member Training can be viewed below:

-06-19-07-22-pr-i-member-training-report-06-19-07-22-pr-i-councillor-training-record-2018-19-app1

B) POLICY AND RESOURCES COMMITEE - 2 SEPTEMBER 2019 - MINUTE PR28/19 - COUNCIL MEETING CALENDAR 2021-2022

Council are asked to agree the following:

• That the Calendar of Meetings for 2021/22 be approved subject to details being provided on the future Hertfordshire school holiday dates for 2021/22.

The report on the Calendar of Meetings for 2021/22 can be viewed below:

-08-19-09-02-pr-i-council-calendar-of-mtgs-2021-22-report-08-19-09-02-pr-i-calendar-2021-22

C) POLICY AND RESOURCES COMMITTEE – 2 SEPTEMBER 2019 – MINUTE PR30/19 - BUDGET MANAGEMENT 2019/20

Council are asked to agree the following:

• That the following revenue and capital budget variations be approved and incorporated into the three-year medium-term financial plan:-

Variance 2019/20

£ 2020/2021

£ 2021/2022

£

Revenue - (Favourable)/unfavourable      (58,960)      21,240      22,600

Capital - Increase/(Decrease)      59,680      (276,823)      226,823

The report on Budget Monitoring can be viewed below:

-10-19-09-02-pr-i-budget-management-report-period-4-final

D) EXTRAORDINARY POLICY AND RESOURCES COMMITTEE – 7 OCTOBER 2019 – MINUTE PR42/19 – LOCAL DEVELOPMENT SCHEME

Council are asked to agree the following:

• That the Policy & Resources Committee recommend the Local Development Scheme as set out in Appendix 1.

The report and appendix on Local Development Scheme can be viewed below:

-05-19-10-07-pr-i-local-development-scheme-october-2019-05-19-10-07-pr-i-trdc-local-development-scheme-october-2019-app1

E) EXTRAORDINARY POLICY AND RESOURCES COMMITTEE – 7 OCTOBER 2019 – MINUTE PR43/19 - PROPOSED DELEGATION OF COMPULSORY PURCHASE POWERS TO WATFORD BOROUGH COUNCIL IN RESPECT OF LAND AT WATFORD BUSINESS PARK FALLING WITHIN THE ADMINISTRATIVE AREA OF THE COUNCIL

Council are asked to agree the following:

• To recommend to Council to delegate its powers of compulsory acquisition under
• Section 226 of the Town and Country Planning Act 1990 (TCPA) to Watford
• Borough Council using section 101 of the Local Government Act 1972 in order to acquire the 3 plots of land (6, 7 and 17) shown on the plan attached at the Appendix
• That the Council enters into an Agency agreement with WBC in the terms attached (provided below via the weblink) and that the final version of the Agency Agreement be agreed by the Solicitor to the Council in consultation with the Lead Member for Resources and Shared Services.

The report on the Proposed Delegation of Compulsory Purchase Powers can be viewed below:

19-10-07-pr-i-cpo-powers-report-final-updatedland-plan-app1-updated19-10-07-pr-i-cpo-powers-report-legal-opinion-6-sept-19-conf-removed-app219-10-07-pr-i-cpo-03_wbc_trdc-draft-agency-agreement_final-app3

4. RECOMMENDATION OF THE LEISURE, ENVIRONMENT AND COMMUNITY COMMITTEE

To receive the recommendation from the Leisure, Environment and Community Committee meeting held on 16 October 2019:

LEISURE, ENVIRONMENT AND COMMUNITY COMMITTEE – 16 OCTOBER 2019 – ANIMAL ACTIVITY LICENSING FEES REVIEW

• That the proposed fees commence with immediate effect to ensure all licensed operators are included in the increase.

The report on the Animal Activities Licensing Fees Review (Agenda Item 7) can be viewed below:

-07-19-10-16-lec-i-reviewed-fees-report

5. COMMITTEE CHANGES

To note the following Committee changes:

Councillor Joanna Clemens to replace Councillor Alex Hayward on the Infrastructure, Housing and Economic Development Committee

To note Councillor Shanti Maru to replace Councillor Alex Hayward as a named substitute Member on the Planning Committee.

6. TO RECEIVE ANY PETITIONS UNDER PROCEDURE RULE 18

None received.

7. QUESTIONS FROM THE PUBLIC UNDER PROCEDURE RULE 15

None received.

8. CHAIRMAN’S ANNOUNCEMENTS

9. REPORTS AND QUESTIONS TO THE LEADER AND LEAD MEMBERS

LEADER OF THE COUNCIL

Questions to Councillor Sara Bedford, Leader of the Council, from David Sansom

What did all the new office furniture in Three Rivers House cost, where was it sourced from and what are the carbon costs?

Why was the old furniture skipped and where is it now?

Question to Councillor Sara Bedford, Lead of the Council, from Councillor Alex Hayward

In these days of public scrutiny of social media, can I ask that Councillors enter any administration involvement in community social media forums, even at arm’s length, on their declarations of interest?

INFRASTRUCTURE, HOUSING AND ECONOMIC DEVELOPMENT

Reports from the Lead Member for Transport and Economic Development (Cllr Stephen Giles-Medhurst), Lead Member for Infrastructure and Planning Policy (Cllr Steve Drury), Lead Member for Housing (Cllr Andrew Scarth).

Questions to Councillor Stephen Giles-Medhurst, Lead Member for Transport and Economic Development, from Councillor Reena Ranger

1. Local councillors are aware of an increased amount of air traffic over the District and have been contacted by residents who have reported the same. Traffic appears to include commercial aircraft, helicopters and light aircraft past 11pm and before 6am on weekends. What action can and will this Council take to investigate the traffic and its origins?
2. What can this Council do to ensure residents are afforded maximum protection in ensuring that hours and flight heights are within acceptable ranges and any changes will be notified to this Local Authority?
3. What has been this Council’s response to the Heathrow Consultation? When was the last interaction with the consultation process?

Question to Councillor Stephen Giles-Medhurst, Lead Member for Transport and Economic Development, from Councillor David Sansom

What is the level of the new parking deficit and what is the reason?

Question to Councillor Stephen Giles-Medhurst, Lead Member for Transport and Economic Development, from Councillor Alex Hayward

Removing the parking bays at Kings Langley will be at a financial cost, can you please advise what this figure is?

Question to Councillor Stephen Giles-Medhurst, Lead Member for Transport and Economic Development, from Councillor Donna Duncan

Our next Pensioners Forum is 8 November, is it right that we invite Pensioners to attend and make them pay for parking? Would it not be better for this Council to invite them and issue a parking voucher for those attending?

Question to Councillor Stephen Giles-Medhurst, Lead Member for Transport and Economic Development, from Councillor Stephen Cox

Why does Three Rivers District Council charge for Blue Badge holders to park in its car parks?

LEISURE, ENVIRONMENT AND COMMUNITY

Reports from the Lead Member for Leisure (Cllr Chris Lloyd), Lead Member for Environmental Services and Sustainability (Cllr Phil Williams), Lead Member for Community Safety and Partnerships (Cllr Roger Seabourne) and questions.

RESOURCES AND SHARED SERVICES

Report from the Lead Member for Resources and Shared Services (Cllr Matthew Bedford) and questions.

Question to Councillor Matthew Bedford, Lead Member for Resources and Shared Services, from Councillor Reena Ranger

The residents of Batchworth are being charged for a high percentage of the running costs of Watersmeet through special expenses as it has been designated as their community centre. Local residents have long been unhappy with this arrangement as the feeling is that Watersmeet does not fit the criteria of a community centre. As Three Rivers are no longer including Watersmeet in their lists of community centres can you confirm that the cost of running Watersmeet (which is a unique asset of TRDC) will be removed from special expenses and returned to general expenses where it belongs?

Question to Councillor Matthew Bedford, Lead Member for Resources and Shared Services, from Councillor Alex Hayward

Please can this Council be updated as to what figure has been spent on Consultancy work in the past 12 months?

Question to Councillor Matthew Bedford, Lead Member for Resources and Shared Services, from Councillor Alison Wall

Ferry Road car park in Lower Road, Chorleywood

The Council have sought to deprive access to residents from the car park to their back gates, even though this has been custom and practice for some time.

Has the Council any intention to change the use of this car park, or any plans to sell this area of land?

10. REPORTS AND QUESTIONS TO THE CHAIRMEN OF THE AUDIT, PLANNING, LICENSING AND REGULATORY SERVICES COMMITTEES (RULE 14)

AUDIT COMMITTEE

Report from and questions to the Chairman of the Audit Committee (Cllr Keith Martin).

PLANNING COMMITTEE

Report from and questions to the Chairman of the Planning Committee (Cllr Sarah Nelmes).

LICENSING

Report from and questions to the Chairman of the Licensing Committee (Cllr Martin Trevett).

REGULATORY SERVICES

Report from and questions to the Chairman of the Regulatory Services Committee (Cllr Martin Trevett).

11. MOTIONS UNDER PROCEDURE RULE 11

Councillor David Sansom, seconded by Councillor Reena Ranger, to move under Notice duly given as follows:

Understanding the challenges that disabled people face every day, this Council agrees to request that the Infrastructure, Housing and Economic Development Committee carry out a full review around charging Blue Badge Holders for parking in Council car parks and report back to Council with a recommendation.

David Hill, Interim Chief Executive

14 October 2019

General Enquiries: Please contact the Committee Team at CommitteeTeam@threerivers.gov.uk