Extraordinary Policy and Resources Committee - 14 May 2020 (7pm)

REVISED

EXTRAORDINARY POLICY AND RESOURCES COMMITTEE

NOTICE AND AGENDA

For a virtual/remote meeting to be held on Thursday 14 May 2020 at 7pm.

Members of the Policy and Resources Committee:-

Councillors Sara Bedford (Chairman) (Local Plan)      Chris Lloyd (Vice-Chairman)

(Leisure)

Matthew Bedford (Resources and Shared Services)      Phil Williams

(Environmental Services and Sustainability)

David Sansom

Stephen Cox      Andrew Scarth (Housing)

Steve Drury (Infrastructure & Planning Policy)

Stephen Giles-Medhurst (Transport and Economic Development)      Roger Seabourne

(Community Safety and Partnerships)

Alison Wall

Alex Hayward

Reena Ranger

Joanne Wagstaffe Chief Executive

5 May 2020

(The Local Authorities and Police and Crime Panels (Coronavirus) (Flexibility of Local Authority and Police and Crime Panel Meetings) (England and Wales) Regulations 2020 made under the Coronavirus Act 2020 enable Council/Committee meetings to be held in a virtual format and enables remote attendance.

The meeting starts at 7pm and will be virtual/remote meeting in that it will be conducted at no specific location and all participants are at various locations, communicating via audio and online.

The Council welcomes contributions from members of the public to its discussion on Part I agenda items at Committee meetings.  Contributions will be limited to one person speaking for and one against each item for not more than three minutes. Please note that in the event of registering your interest to speak on an agenda item but not taking up that right because the item is deferred, you will automatically be given the right to speak on that item at the next meeting of the Committee. Details of the procedure are provided below:

Members of the public wishing to speak will be entitled to register and identify which Part I report they wish to speak on from the published agenda for the remote meeting. Those who wish to register to speak must do so by notifying the Committee Team by e-mail at CommitteeTeam@threerivers.gov.uk  48 hours before the meeting. The first 2 people to register (1 for and 1 against) will be sent a link so that they can join the meeting to exercise that right. This will also allow the Committee Team to prepare the speaker sheet in advance of the remote meeting to forward to the Chair of the meeting.

In accordance with The Openness of Local Government Bodies Regulations 2014 any matters considered under Part 1 business only of the meeting may be filmed, recorded, photographed, broadcast or reported via social media by any person.

Recording and reporting the Council's meetings is subject to the law and it is the responsibility of those doing the recording and reporting to ensure compliance.  This will include the Human Rights Act, the Data Protection Act and the laws of libel and defamation.

Please note that the meeting is being held virtually.

The Part I business of the meeting will be live streamed

The link to the YouTube stream is archived

1.    APOLOGIES FOR ABSENCE

2.    NOTICE OF OTHER BUSINESS

Items of other business notified under Council Procedure Rule 30 to be announced, together with the special circumstances that justify their consideration as a matter of urgency. The Chairman to rule on the admission of such items.

3.    DECLARATION OF INTERESTS

To receive any declarations of interest.

4.    OTHER BUSINESS – If approved under Item 3 above

4a.  NEW SUB-COMMITTEE OF POLICY AND RESOURCES COMMITTEE

This report proposes that the Committee establishes a new sub-committee called Covid-19 Response Sub Committee with the following proportional membership:

9 Members with the political proportionality being 6, 2 and 1.

5.    EXCLUSION OF PRESS AND PUBLIC

If the Committee wishes to consider the remaining item in private, it will be appropriate for a resolution to be passed in the following terms:-

“that under Section 100A of the Local Government Act 1972 the press and public be excluded from the meeting for the following item of business on the grounds that it involves the likely disclosure of exempt information as defined under paragraphs 3 and 5 of Part I of Schedule 12A to the Act. It has been decided by the Council that in all the circumstances, the public interest in maintaining the exemption outweighs the public interest in disclosing the information.”

(Note: If other confidential business is approved under item 3, it will also be necessary to specify the class of exempt or confidential information in the additional items.)

1.    PROPERTY INVESTMENT OPPORTUNITIES

To receive a report.

2.    OTHER BUSINESS – If approved under item 3 above.