Executive Committee - 6 December 2010

NOTICE AND AGENDA

For a meeting to be held in the Penn Chamber, Three Rivers House, Rickmansworth, on Monday 6 December 2010 at 7.30pm.

Members of the Committee:-

Councillors Ann Shaw OBE (Chairman), Matthew Bedford (Vice-Chairman) (Resources)

Sara Bedford (Sustainability)       Stephen King

Phil Brading (Public Services and Health)       Roger Seabourne (Community Safety)

Kemal Butt       Martin Trevett (Environment)

Chris Hayward       Chris Whately-Smith (Leisure and Community)

David Gardner, Director of Corporate Resources and Governance

26 November 2010

The Executive Committee welcomes contributions from Members of the public to its discussion on agenda items. Contributions will be limited to one person speaking for and one against each item for not more than three minutes. Please note that in the event of registering your interest to speak on an agenda item but not taking up that right because the item is deferred, you will automatically be given the right to speak on that item at the next meeting of the Committee. Details of the procedure and the list for registering the wish to speak will be available for a short period before the meeting.

1. APOLOGIES FOR ABSENCE

2. MINUTES

To confirm as a correct record the Minutes of the Executive Committee meeting held on 1 November 2010.

10 11 01 EX mins (doc)

3. NOTICE OF OTHER BUSINESS

Items of other business notified under Council Procedure Rule 31 to be announced, together with the special circumstances which justify their consideration as a matter of urgency.   The Chairman to rule on the admission of such items.

4. DECLARATION OF INTERESTS

To receive any declarations of interest.

RESOURCES

5.BUDGET MONITORING REPORT – (MONTH 7)

This report seeks approval to changes in the approved medium-term financial plan based on information contained in the Financial Position Statement for the period ending October 2010 (Month 7).

6. CONSIDERATION OF RECOMMENDATIONS FROM THE RESOURCES POLICY AND SCRUTINY COMMITTEE

To receive the recommendations of the Resources Policy and Scrutiny Committee held on 11 November 2010 in relation to the following items on the agenda for the Executive Committee on 6 December 2010.

10 12 06 EX i - (06) resources recs (doc)

6a ASSET MANAGEMENT PLAN 2009/2014

This report presents to Members the updated Asset Management Plan (AMP) for 2009/2014. It discusses inter alia legislative constraints on the properties, sharing facilities and disposal of property. This AMP replaces the 2007 version.

10 12 06 EX i - (6a) asset mngmnt plan (doc)10 12 06 EX i - (6a) asset mngmnt plan-app (master v6) (doc)

6b BUDGETARY CONTROL TASK AND FINISH GROUP

To receive the recommendations of the Task and Finish Group.

10 12 06 EX i - (6b) budgetary control (doc)10 12 06 EX i - (6b) budgetary control-app a (task and finish group) (doc)

LEISURE AND COMMUNITY SAFETY

7. CONSIDERATION OF RECOMMENDATIONS FROM THE LEISURE AND COMMUNITY SAFETY POLICY AND SCRUTINY COMMITTEE

To receive the recommendations of the Leisure and Community Safety Policy and Scrutiny Committee held on 9 November 2010 in relation to the following items on the agenda for the Executive Committee on 6 December 2010.

10 12 06 EX i - (07) leis recs (doc)

7a LEISURE, COMMUNITY AND CAPITAL GRANT APPLICATIONS

The Committee is asked to consider the fourth round of applications from groups and organisations for grant support from the Leisure and Community Grants 2010/11 revenue budgets.

10 12 06 EX i - (7a) grant applications (doc)

7b DISCRETIONARY GRANTS POLICY

The report reviews the operation of discretionary grants and recommends a new policy in line with Members’ expressed intentions

10 12 06 EX i - (7b) discretionary grants policy (doc)

7c REPORT ON MANAGEMENT ISSUES AT THE AQUADROME AND PROPOSALS TO OVERCOME THEM

To update Members on improvements to the Aquadrome to date. To advise members on urgent repairs to the lower weir and the outcome of erosion investigations to Batchworth Lake (following the report to the Committee in June 2009).

10 12 06 EX i - (7c) aquadrome erosion (doc)10 12 06 EX i - (7c) aquadrome erosion-app (pdf)

7dAQUADROME FORUM – MEETINGS IN 2010/11 AND CHANGES TO CAR PARK OPENING HOURS

The report asks the Committee to receive the minutes of the Aquadrome Forum meeting held on 14 July 2010/11 and to consider proposals for changing the hours of opening of the Aquadrome Car Park to achieve consistency throughout the summer and winter opening periods.

10 12 06 EX i - (7d) aquadrome forum and car park (doc)

SUSTAINABLE ENVIRONMENT

8.CONSIDERATION OF RECOMMENDATIONS FROM THE SUSTAINABLE ENVIRONMENT POLICY AND SCRUTINY COMMITTEE

To receive the recommendation of the Sustainable Environment Policy and Scrutiny Committee held on 16 November 2010 in relation to the following item on the agenda for the Executive Committee on 6 December 2010.

10 12 06 EX i - (08) sust env recs (doc)

8a NEW PARKING SCHEMES

To review a programme of proposed new parking restrictions following consultation (Mallard Road, Leavesden; Tanners Wood Lane, Abbots Langley; The Mead/Foxleys, Carpenders Park; Malvern Way junctions with Barton Way & Lancing Way, Croxley Green; Rendlesham Way junctions with Stag Lane and Furze View, Chorleywood; Shirley Road, Abbots Langley, and the junction of Stewart Close with Langley Lane, Abbots Langley).

10 12 06 EX i - (8a) parking tro (doc)10 12 06 EX i - (8a) parking tro-app a (doc)

9. LOCAL DEVELOPMENT FRAMEWORK- ANNUAL MONITORING REPORT

The report sets out the findings of the Annual Monitoring Report 2009/10 and seeks the committee’s approval for its submission to the Secretary of State.

10 12 06 EX i - (09) ldf - annual mon rpt (doc)10 12 06 EX i - (09) ldf - annual mon rpt-app (pdf)

10.HERTFORDSHIRE COUNTY COUNCIL WASTE DEVELOPMENT FRAMEWORK

This report informs Members of two Hertfordshire County Council consultation documents as part of the Waste Local Development Framework. It sets out the proposed Three Rivers response to the consultations.

10 12 06 EX i - (10) hcc waste dev framework (doc)10 12 06 EX i - (10) hcc waste dev framework-app 1 (doc)

PUBLIC SERVICES AND HEALTH

11. CONSIDERATION OF RECOMMENDATIONS FROM THE PUBLIC SERVICES AND HEALTH POLICY AND SCRUTINY COMMITTEE

To receive the recommendations of the Public Services and Health Policy and Scrutiny Committee held on 25 November 2010 in relation to the following items on the agenda for the Executive Committee on 6 December 2010.

10 12 06 EX i - (11) public services recs (doc)

11a WOODCOCK HILL CEMETERY PARKING

To recommend to Members a trial parking scheme within Woodcock Hill Cemetery.

10 12 06 EX i - (11a) woodcock hill cemetery parking (doc)10 12 06 EX i - (11a) woodcock hill cemetery parking-app a (disabled) (doc)10 12 06 EX i - (11a) woodcock hill cemetery parking-app b (full impact assess) (doc)

11b WEEKLY ORGANIC WASTE RECYCLING

This report notes that the Comprehensive Spending Review forces this Council to save money on all its expenditure areas, including waste collection, but suggests to Members a way of saving money, responding to customer requests and maximising the Council’s recycling rate through the introduction of a weekly organic waste collection service.

10 12 06 EX i - (11b) weekly organic waste recycling (doc)

11c COMMERCIAL WASTE RECYCLING

To advise Members of the progress made with commercial waste recycling and to suggest a mechanism for increasing the tonnages collected.

10 12 06 EX i - (11c) commercial waste recycling (doc)10 12 06 EX i - (11c) commercial waste recycling-app a (doc)

11d WINTER MAINTENANCE

To advise members of the winter maintenance arrangements in bad weather.

10 12 06 EX i - (11d) winter maintenance (doc)

GENERAL

12. CALENDAR OF MEETINGS 2011/2012

To consider the draft Calendar of Meetings for the Local Government Year 2011/2012.

10 12 06 EX i - (12) council calendar 2011-12 (rpt) (doc)10 12 06 EX i - (12) council calendar 2011-12-draft (doc)

13. NEW EXECUTIVE ARRANGEMENTS

To recommend to Council adoption of the new Executive arrangements from May 2011.

10 12 06 EX i - (13) new exec arrangements (doc)10 12 06 EX i - (13) new exec arrangements-app (pdf)

14. OTHER BUSINESS -  if approved under item 3 above

10 12 06 EX i - (14) decent home grant approval (doc)

If the Committee wishes to consider the remaining items in private, it will be appropriate for a resolution to be passed in the following terms:-

“that under Section 100A of the Local Government Act 1972 the press and public be excluded from the meeting for the following item(s) of business on the grounds that they involve the likely disclosure of exempt information as defined under Paragraphs 3, 4 and 5 of Part I of Schedule 12A to the Act. It has been decided by the Council that in all the circumstances, the public interest in maintaining the exemption outweighs the public interest in disclosing the information.”

(Note: If other confidential business is approved under item 3, it will also be necessary to specify the class of exempt or confidential information in the additional items.)

1. CONSIDERATION OF RECOMMENDATIONS FROM THE RESOURCES POLICY AND SCRUTINY COMMITTEE

To receive the recommendations of the Resources Policy and Scrutiny Committee held on 11 November 2010 in relation to the following items on the agenda for the Executive Committee on 6 December 2010.

1a ASSET MANAGEMENT –PROPOSED SALES OF LAND

To consider whether to sell the freehold in the following sites identified through the asset management review procedure.

a) Land at Highfield Way, Chorleywood.

b) Former allotment site and hut, Woodhall Lane, South Oxhey

c) Land at Romilly Drive, Carpenders Park

1b DRAFT PROPOSALS FOR HARMONISATION OF TERMS AND CONDITIONS OF EMPLOYMENT

The Harmonisation (terms and conditions of employment) project was set up to deliver consistent terms and conditions of employment across Watford and Three Rivers on a cost neutral basis in order to be fair to all employees, remove inequalities and be better placed for the possible future expansion of the shared service approach.