Executive Committee - 31 January 2011

NOTICE AND AGENDA

For a meeting to be held in the Penn Chamber, Three Rivers House, Rickmansworth, on Monday 31 January 2011 at 7.30pm.

Members of the Committee:-

Councillors Ann Shaw OBE (Chairman), Matthew Bedford (Vice-Chairman) (Resources)

Sara Bedford (Sustainability)       Stephen King

Phil Brading (Public Services and Health)       Roger Seabourne (Community Safety)

Kemal Butt       Martin Trevett (Environment)

Chris Hayward       Chris Whately-Smith (Leisure and Community)

David Gardner, Director of Corporate Resources and Governance

21 January 2011

The Executive Committee welcomes contributions from Members of the public to its discussion on agenda items. Contributions will be limited to one person speaking for and one against each item for not more than three minutes. Please note that in the event of registering your interest to speak on an agenda item but not taking up that right because the item is deferred, you will automatically be given the right to speak on that item at the next meeting of the Committee. Details of the procedure and the list for registering the wish to speak will be available for a short period before the meeting.

1. APOLOGIES FOR ABSENCE

2.  MINUTES

To confirm as a correct record the Minutes of the Executive Committee meeting held on 6 December 2010.

10 12 06 EX mins (doc)

3. NOTICE OF OTHER BUSINESS

Items of other business notified under Council Procedure Rule 31 to be announced, together with the special circumstances which justify their consideration as a matter of urgency.   The Chairman to rule on the admission of such items.

4.DECLARATION OF INTERESTS

To receive any declarations of interest.

LEISURE AND COMMUNITY SAFETY

5. CONSIDERATION OF RECOMMENDATIONS FROM THE LEISURE AND COMMUNITY SAFETY POLICY AND SCRUTINY COMMITTEE

To receive the recommendations of the Leisure and Community Safety Policy and Scrutiny Committee held on 4 January 2011 in relation to the following items on the agenda for the Executive Committee on 31 January 2011.

11 01 1 EX i (05) leis recs (doc)11 01 31 EX i (05) leis recs - addendum (doc)

5a LEISURE, COMMUNITY AND CAPITAL GRANT APPLICATIONS

The Committee is asked to consider the fifth round of applications from groups and organisations for grant support from the Leisure and Community Grants 2010/11 revenue budgets.

The applications to be considered are from All Saints Church Croxley Green, Bedmond Sports and Social Club, Chorleywood Community Orchard, Church of the Ascension, Bedmond, Rickmansworth & District Club for the Blind, Rickmansworth Cricket Club, and Flip Theatre.

To receive further information about the costs of running the Flip Theatre project proposed at Abbots Langley.

11 01 31 EX i - (5a) grants (doc)

5b REVIEW OF PLAY AREAS REFURBISHMENT AND UPGRADING CAPITAL PROGRAMME 2011 - 2014

The purpose of the report is to update Members on some proposed changes and additions to the children’s play areas upgrading and refurbishment capital programme.

11 01 31 EX i - (5b) play area cap prog 2011-2014 (doc)

SUSTAINABLE ENVIRONMENT

6. CONSIDERATION OF RECOMMENDATIONS FROM THE SUSTAINABLE ENVIRONMENT POLICY AND SCRUTINY COMMITTEE

To receive the recommendations of the Sustainable Environment Policy and Scrutiny Committee held on 11 January 2011 in relation to the following items on the agenda for the Executive Committee on 31 January 2011.

11 01 31 EX I - (06) sust env recs (doc)

6a CONTRACTING OUT OF HOMELESSNESS REVIEWS TO AN INDEPENDENT REVIEWER UNDER SECTION 202 OF THE HOUSING ACT 1996 AND SECTION 69 OF THE DEREGULATION AND CONTRACTING OUT ACT 1994

This report provides details of the process for dealing with requests by applicants under Section 202 of the Housing Act 1996 for reviews of the Council’s homelessness decisions.

Officers are seeking authorisation and delegation of powers from Executive to contract out the function of homelessness reviews as part of this process.

11 01 31 EX i - (6a) contract out homeless reviews (doc)

6b AMENDMENT TO THE COUNCIL’S HOUSING ALLOCATION POLICY

To amend the Council’s Housing Allocation Policy on bedroom eligibility. Homeseekers (ie those not already social housing tenants), including homeless applicants, with one child under two years will be eligible for one-bedroom accommodation with Thrive Homes only. Thrive Homes are the major supplier of social housing in the district having taken over the Council’s housing stock in March 2008.

Only homeseekers and social housing tenants will therefore be eligible for two-bedroom properties if they have at least one child over the age of two years.

11 01 31 EX i - (6b) hsg alloc policy (doc)

6c TRDC LOCAL INVESTMENT PLAN AND INVESTMENT PRIORITIES

The Local Investment Plan sets out the Council’s housing and regeneration priorities.

11 01 31 EX i - (6c) local inv plan (doc)11 01 31 EX i - (6c) local inv plan-app a (doc)11 01 31 EX i - (6c) local inv plan-app b (doc)11 01 31 EX i - (6c) local inv plan-app c (doc)

7.LDF CORE STRATEGY SUBMISSION

To inform the Committee of representations received following public consultation on the Core Strategy, to agree the Council’s response to these representations and to seek Member approval to submit the Core Strategy and relevant supporting information to the Secretary of State for independent examination. The submission of the Core Strategy is an important step in the journey of the Core Strategy towards its adoption.

11 01 31 EX i - (07) ldf core strategy submission (doc)11 01 31 EX i - (07) ldf core strategy submission-addendum (doc)11 01 31 EX i - (07) ldf core strategy submission-app 1 (doc)11 01 31 Ex i - (07) ldf core strategy submission-app 2 (doc)11 01 31 Ex i - (07) ldf core strategy submission-app 3 (pdf)

PUBLIC SERVICES AND HEALTH

8. CONSIDERATION OF RECOMMENDATIONS FROM THE PUBLIC SERVICES AND HEALTH POLICY AND SCRUTINY COMMITTEE

To receive the recommendations of the Public Services and Health Policy and Scrutiny Committee held on 6 January 2011 in relation to the following items on the agenda for the Executive Committee on 31 January 2011.

11 01 31 EX i - (08) public services recs (doc)

8a BANK HOLIDAY AND CHRISTMAS REFUSE AND RECYCLING COLLECTION ARRANGEMENTS

To outline the options for the change to refuse and recycling collections required due to the extra Bank Holiday for the Royal Wedding in 2011, and to advise Members of the arrangements for Christmas 2011 and for the extra Bank Holiday for the Queen’s Diamond Jubilee in 2012.

11 01 31 EX i - (8a) bank holiday etc collections (doc)

8b COMMUNITY TOILETS - UPDATE

This report provides an update on the progress to date of the Community Toilets scheme.

11 01 31 EX i - (8b) community toilets (doc)

RESOURCES

9. STRATEGIC, SERVICE AND FINANCIAL PLANNING INTRODUCTION

This report is an introduction to the five agenda items that follow (see Item 14 below).

10. STRATEGIC PLANNING – THE STRATEGIC PLAN 2011-2014

The purpose of this report is to allow consideration of the Council’s Strategic Plan for the period 2011-2014 (see Item 14 below).

11. SERVICE PLANNING – SERVICE PLANS 2011-2014

This report explains the process for producing service plans for the period 2011-2014 (see Item 14 below).

12. FINANCIAL PLANNING – REVENUE SERVICES

The purpose of this report is to allow the Executive Committee to recommend to the Council the service levels and outputs it wishes to see in the medium term and the associated revenue budget.   This budget is a component part of the 2011/2012 council tax calculations (see Item 14 below).

13. FINANCIAL PLANNING – CAPITAL INVESTMENT PROGRAMME

The purpose of this report is to allow the Executive Committee to recommend to the Council its capital investment programme, in the light of the available funding. It also seeks approval to the Council’s Treasury Management Strategy for 2011/2012 in accordance with its Treasury Management Policy Statement (see Item 14 below).

14.STRATEGIC, SERVICE & FINANCIAL PLANNING – RECOMMENDATIONS

This report enables the Executive Committee to make its recommendations on the Strategic, Service and Financial Plans to the Council on 22 February 2011.

11 01 31 EX i - (09 to 14) strategic, service and financial planning (doc)11 01 31 EX i - (09 to 14)-app (financial position statement - dec 2010 (month 9)) (doc)

15. OTHER BUSINESS - if approved under item 3 above.

16.EXCLUSION OF PRESS AND PUBLIC

If the Committee wishes to consider the remaining items in private, it will be appropriate for a resolution to be passed in the following terms:-

“that under Section 100A of the Local Government Act 1972 the press and public be excluded from the meeting for the following item(s) of business on the grounds that they involve the likely disclosure of exempt information as defined under Paragraphs 3 and 5 of Part I of Schedule 12A to the Act. It has been decided by the Council that in all the circumstances, the public interest in maintaining the exemption outweighs the public interest in disclosing the information.”

(Note: If other confidential business is approved under item 3, it will also be necessary to specify the class of exempt or confidential information in the additional items.)

1.CONSIDERATION OF RECOMMENDATIONS FROM THE RESOURCES POLICY AND SCRUTINY COMMITTEE

To receive the recommendations of the Resources Policy and Scrutiny Committee held on 13 January 2011 and 9 September 2010 in relation to the following items on the agenda for the Executive Committee on 31 January 2011

1a RELEASE OF RESTRICTIVE COVENANT, CHORLEYWOOD WORKING MENS CLUB, SHEPHERDS LANE, MILL END

This report brings to Members’ attention a request by the Chorleywood Working Men’s Club to be released from a restrictive covenant placed on their land when it was sold by the Council.

1b RELEASE OF RESTRICTIVE COVENANT

This report brings to Members’ attention a request by an owner, resident in Abbots Langley, to be released from a restrictive covenant placed on his land when it was sold by the Council.

2.CONSIDERATION OF RECOMMENDATIONS FROM THE LEISURE AND COMMUNITY SAFETY POLICY AND SCRUTINY COMMITTEE

To receive the recommendations of the Leisure and Community Safety Policy and Scrutiny Committee held on 4 January 2011 in relation to the following items on the agenda for the Executive Committee on 31 January 2011.

2a SOUTH OXHEY SPORTS PAVILIONS – LEASE DETAILS

To advise members of the background regarding the ownership and leasing arrangements in relation to the South Oxhey pavilions.

2b WILLIAM PENN LEISURE CENTRE REFURBISHMENT

To update members on legal action related to the refurbishment of William Penn Leisure Centre.

11 01 31 EX ii - (2b) william penn (pdf)

3.WILLIAM PENN LEGAL FEES

This report updates members on legal actions relating to the refurbishment of William Penn Leisure Centre since the meeting of Leisure & Community Safety Policy & Scrutiny Committee on 4 January 2011, and requests allocating a further sum towards the next stage in the legal process to recover costs.

11 01 31 EX ii - (03) william penn legal fees (pdf)

4.CONSIDERATION OF RECOMMENDATIONS FROM THE SUSTAINABLE ENVIRONMENT POLICY AND SCRUTINY COMMITTEE

To receive the recommendation of the Sustainable Environment Policy and Scrutiny Committee held on 11 January 2011 in relation to the following item on the agenda for the Executive Committee on 31 January 2011.

4a PROPOSAL TO LET OFFICE ACCOMMODATION IN BASING HOUSE, HIGH STREET, RICKMANSWORTH

It has been agreed that the Police Service will be occupying only part of the ground floor of the East Wing of Three Rivers House and there is therefore approximately 140 sq m of vacant office space remaining in the East Wing. Consequently, staff located on the first floor of Basing House could be moved to the unused space in the East Wing, releasing an office area in Basing House which can be offered for let on the open market.