Executive Committee - 30 January 2012

NOTICE AND AGENDA

For a meeting to be held in the Gade Theatre, Watersmeet, Rickmansworth, on Monday 30 January 2012 at 7.30pm.

Members of the Committee:-

Councillors Ann Shaw OBE (Chairman), Matthew Bedford (Vice-Chairman) (Resources)

Sara Bedford (Sustainability)       Ralph Sangster

Phil Brading (Public Services and Health)       Roger Seabourne (Community Safety)

Chris Hayward       Martin Trevett (Environment)

Stephen King       Keith Williams (Leisure and Community)

David Gardner, Director of Corporate Resources and Governance

19 January 2012

The Executive Committee welcomes contributions from Members of the public to its discussion on agenda items. Contributions will be limited to one person speaking for and one against each item for not more than three minutes. Please note that in the event of registering your interest to speak on an agenda item but not taking up that right because the item is deferred, you will automatically be given the right to speak on that item at the next meeting of the Committee. Details of the procedure and the list for registering the wish to speak will be available for a short period before the meeting.

1.APOLOGIES FOR ABSENCE

2.MINUTES

To confirm as a correct record the Minutes of the Executive Committee meeting held on 5 December 2011.

11 12 05 EX mins (doc)

3.NOTICE OF OTHER BUSINESS

Items of other business notified under Council Procedure Rule 31 to be announced, together with the special circumstances which justify their consideration as a matter of urgency.   The Chairman to rule on the admission of such items.

4.DECLARATION OF INTERESTS

To receive any declarations of interest.

5.LEISURE AND COMMUNITY SAFETY RECOMMENDATIONS

To receive the recommendations of the Leisure and Community Safety Policy and Scrutiny Committee held on 10 January 2012 in relation to the following items on the agenda for the Executive Committee on 30 January 2012.

12 01 30 EX i - (05) leisure recs (doc)

5aLEISURE, COMMUNITY AND CAPITAL GRANT APPLICATIONS

The Committee is asked to consider applications for grant support from the Leisure and Community Grants and Capital Grants 2011/12 budgets, from Association of Abbots Langley Performing Arts Societies, Class Instructor Ltd, South Oxhey Children’s Centre, Bedmond Sports & Social Club, Sarratt Care Luncheon Club and Croxley Green Baptist Church.

12 01 30 EX i - (5a) grants final (doc)

5bSCOTSBRIDGE ARTIFICIAL ALL-WEATHER SPORTS PITCH UPDATE

Members will recall the presentation made by Rickmansworth Hockey Club at the September Committee regarding their proposal to build an all-weather sports pitch at Scotsbridge Playing Fields, in partnership with Rickmansworth School. This report provides an update on the project.

12 01 30 EX i - (5b) scotsbridge pitch (doc)12 01 30 EX i - (5b) scotsbridge-app a (doc)12 01 30 EX i - (5b) scotsbridge-app b (pdf)12 01 30 EX i - (5b) scotsbridge-app c (doc)

5cHERTS SPORTS AND PHYSICAL ACTIVITY PARTNERSHIP UPDATE

This report updates Members on the value of the partnership held with the Herts Sports and Physical Activity Partnership (HSP), and the financial impact of agreeing a further three years annual subscription from 2012/13 to 2014/15.

12 01 30 EX i - (5c) herts sports partnership (doc)

SUSTAINABLE ENVIRONMENT

6.CONSIDERATION OF RECOMMENDATIONS FROM THE SUSTAINABLE ENVIRONMENT POLICY AND SCRUTINY COMMITTEE

To receive the recommendation of the Sustainable Environment Policy and Scrutiny Committee held on 17 January 2012 in relation to the following item on the agenda for the Executive Committee on 30 January 2012.

12 01 30 EX i - (06) sepsc recs (doc)

6aGROVE MILL LANE CONSERVATION AREA APPRAISAL

To consider the adoption of the Grove Mill Lane Conservation Area Appraisal as a material consideration in the determination of planning applications.

12 01 30 EX i - (6a) grove mill lane cons area appraisal (doc)12 01 30 EX i - (6a) grove mill lane-app 1 (pdf)12 01 30 EX i - (6a) grove mill lane-app 2 (doc)

PUBLIC SERVICES AND HEALTH

7.CONSIDERATION OF RECOMMENDATIONS FROM THE PUBLIC SERVICES AND HEALTH POLICY AND SCRUTINY COMMITTEE

To receive the recommendations of the Public Services and Health Policy and Scrutiny Committee held on 12 January 2012 in relation to the following items on the agenda for the Executive Committee on 30 January 2012.

12 01 30 EX i - (07) public services recs (doc)

7aCOMMUNITY CENTRE RECYCLING

To consider the introduction of free recycling collections to community centres and other community based associations.

12 01 30 EX i - (7a) community centre recycling (doc)

7bANNUAL REVIEW OF THE FOOD LAW AND HEALTH AND SAFETY LAW ENFORCEMENT SERVICE PLANS

To review the 2011/12 Food Law and Health and Safety Law Enforcement Service Plans; to recommend strategy on the Council’s statutory duties for 2011/12 and to obtain Committee approval for the proposals.

12 01 30 EX i - (7b) health and safety service plan (doc)12 01 30 EX i - (7b) food service plan 2011-12 master version-app 1 (doc)12 01 30 EX i - (7b) health and safety enforcement-app 2 (service delivery plan 2010-2012) (doc)

8.ALTERNATIVE FINANCIAL MODEL

To provide Members with details of the outcome of discussions with officers from Hertfordshire County Council (HCC) and the Hertfordshire Waste Partnership (HWP), regarding payments made to TRDC through the HWP’s Alternative Financial Model (AFM).

12 01 30 EX i - (08) afm (doc)

9.STRATEGIC, SERVICE AND FINANCIAL PLANNING INTRODUCTION

This report is an introduction to the six agenda items that follow. (see item 15 below)

10.STRATEGIC PLANNING – THE STRATEGIC PLAN 2012-15

The purpose of this report is to allow consideration of the Council’s Strategic Plan for the period 2012-2015. (see item 15 below)

11.SERVICE PLANNING – SERVICE PLANS 2012-2015

This purpose of this report is to allow consideration of the service plans for the period 2012-2015. (see item 15 below)

12.FINANCIAL PLANNING – REVENUE SERVICES

The purpose of this report is to allow the Executive Committee to recommend to the Council the service levels and outputs it wishes to see and the associated revenue budget. This budget is a component part of the 2012/2013 council tax calculations. (see item 15 below)

13.FINANCIAL PLANNING – CAPITAL INVESTMENT PROGRAMME

The purpose of this report is to allow the Executive Committee to recommend to the Council its capital investment programme, in the light of the available funding. It also seeks approval to the Council’s Treasury Management Strategy for 2012/2013 in accordance with its Treasury Management Policy Statement. (see item 15 below)

14.FINANCIAL PLANNING – TREASURY MANAGEMENT

This report presents to Members:-

(a) the Annual Treasury Management Report and Prudential Indicators for 2010/11;

(b) a mid year review of the Treasury Management function 2011/12; and,

(c) the Treasury Management Strategy for 2012/13 – 2014/15

(see item 15 below)

15.STRATEGIC, SERVICE AND FINANCIAL PLANNING - RECOMMENDATIONS

This report enables the Executive Committee to make its recommendations on the Strategic, Service and Financial Plans to the Council on 21 February 2012.

12 01 30 EX i - (09 -15) strategic, service and financial planning (doc)

GENERAL

16.CONSIDERATION OF RECOMMENDATION FROM THE CONSTITUTION WORKING PARTY

To receive the recommendation of the Constitution Working Party held on 5 December 2011 in relation to the following item on the agenda for the Executive Committee on 30 January 2012.

12 01 30 EX i - (16) cwp recs (doc)

16a LOCALISM ACT 2011 (RETURN TO COMMITTEE STRUCTURE) AND BOUNDARY COMMISSION – REVIEW OF BOUNDARIES AND SIZE OF COUNCIL

To receive information concerning a return to the Committee Structure under the Localism Act 2011.

12 01 30 EX i - (16a) cwp outline cttee structure (doc)

17.CONSIDERATION OF RECOMMENDATION FROM THE SOUTH OXHEY STEERING COMMITTEE

To receive the recommendation of the South Oxhey Steering Committee on 16 January 2012 in relation to the following item on the agenda for the Executive Committee on 30 January 2012.

12 01 30 EX i - (17) south oxhey initiative recs (doc)

17a SOUTH OXHEY INITIATIVE

This report summarises the detail and outcomes from the South Oxhey Initiative public consultation process, which took place during 2011. It identifies the three primary options available to the Council and provides some of the reasons for and against each option.

12 01 30 EX i - (17a) south oxhey initiative (doc)12 01 30 EX i - (17a) steering committee report (doc)12 01 30 EX i - (17a) tor south oxhey initiative report (pdf)12 01 30 EX i - (17a) legal deliverability report (pdf)12 01 30 EX i - (17a) lsh redevelopment viability report (doc)12 01 30 EX i - (17a) lsh repair refurbishment report (doc)

18.CONSIDERATION OF RECOMMENDATION FROM THE STANDARDS COMMITTEE

To receive the recommendation of the Standards Committee held on 10 January 2012 in relation to the following item on the agenda for the Executive Committee on 30 January 2012.

12 01 30 EX i - (18) standards recs (doc)

18a THE LOCALISM ACT 2011 – THE AMENDED STANDARDS REGIME

To note the changes introduced to the Standards regime by the Localism Act 2011

To make recommendations to Council on adoption of a new code and

To suggest what framework should be in place to oversee the new regime.

12 01 30 EX i - (18a) localism act 2011 - amended standards regime (doc)12 01 30 EX i - (18a) localism act 2011 - amended standards regime-app 1 (doc)12 01 30 EX i - (18a) localism act 2011 - code of conduct-app 2 (pdf)12 01 30 EX i - (18a) localism act 2011 - draft code of conduct-app 3 (pdf)12 01 30 EX i - (18a) localism act 2011 - chapter 7-app 4 (doc)

19.CALENDAR OF MEETINGS 2012/2013

To consider the draft Calendar of Meetings for the Local Government Year 2012/2013.

12 01 30 EX i - (19) council calendar 2012-13 (rpt) (doc)12 01 30 EX i - (19) council calendar 2012-13-draft (doc)

20.CHIEF OFFICER/ SENIOR STAFF REWARD POLICY

The Council is required under Section 38(1) of the Localism Act 2011 to prepare and publish its pay policy statements for 2012/13 and each financial year thereafter relating to the pay of our workforce; in particular regarding our policies for paying Chief Officers/ senior staff and our lowest paid employees.

12 01 30 EX i - (20) management reward policy (doc)12 01 30 EX i - (20) management reward policy-app (doc)

21.NATIONAL NON-DOMESTIC RATE – CONSIDERATION OF RELIEF

To consider applications for discretionary relief from payment of the National Non-Domestic Rate.

12 01 30 EX i - (21) national non domestic rate relief (doc)12 01 30 EX i - (21) national non domestic rate relief-apps (xls)

22.OTHER BUSINESS - if approved under item 3 above.

23.EXCLUSION OF PRESS AND PUBLIC

If the Committee wishes to consider the remaining items in private, it will be appropriate for a resolution to be passed in the following terms:-

“that under Section 100A of the Local Government Act 1972 the press and public be excluded from the meeting for the following items of business on the grounds that they involve the likely disclosure of exempt information as defined under Paragraphs 1, 2, 3 and 4 of Part I of Schedule 12A to the Act. It has been decided by the Council that in all the circumstances, the public interest in maintaining the exemption outweighs the public interest in disclosing the information.”

(Note: If other confidential business is approved under item 3, it will also be necessary to specify the class of exempt or confidential information in the additional items.)

1.CONSIDERATION OF RECOMMENDATIONS FROM THE LEISURE AND COMMUNITY SAFETY POLICY AND SCRUTINY COMMITTEE

To receive the recommendations of the Leisure and Community Safety Policy and Scrutiny Committee held on 10 January 2012 in relation to the following items on the agenda for the Executive Committee on 30 January 2012.

2.WILLIAM PENN LEISURE CENTRE REFURBISHMENT LEGAL ACTION

To update Members on the Council's legal action related to the refurbishment of William Penn Leisure Centre, and to consider delegating authority to settle the Council's claims.

12 01 30 EX ii - (02) william penn lc legal action (doc)12 01 30 EX ii - (02) william penn lc legal action - costs advice-app a (pdf)12 01 30 EX ii - (02) william penn lc legal action - further action-app b (pdf)

3.CONSIDERATION OF RECOMMENDATIONS FROM THE SUSTAINABLE ENVIRONMENT POLICY AND SCRUTINY COMMITTEE

To receive the recommendation of the Sustainable Environment Policy and Scrutiny Committee held on 17 January 2012 in relation to the following item on the agenda for the Executive Committee on 30 January 2012.

3aPROGRESS REPORT ON BUILDING CONTROL SERVICE AS A SHARED SERVICE

This report updates Members on the current level of shared service, specifically around the Building Control service and proposes options for a way forward via a development of the current shared service or lead authority

4.COUNCIL TAX AND NATIONAL NON-DOMESTIC RATE WRITE OFFS

This report seeks approval to write off debts which are irrecoverable.

5.RESTRUCTURING AND SUCCESSION PLANNING

This report deals with the anticipated retirement of Three Rivers District Council’s two Directors, and with succession planning in the light of the imperative to save a further £410,000 in the year 2013/14 and thereafter.