Executive Committee - 3 December 2012
NOTICE AND AGENDA
For a meeting to be held in the Penn Chamber, Three Rivers House, Northway, Rickmansworth on Monday 3 December 2012 at 7.30pm.
Members of the Committee:-
Councillors Ann Shaw OBE (Chairman), Philip Brading (Vice-Chairman) (Public Services and Health)
Matthew Bedford (Resources) Ralph Sangster
Sara Bedford (Sustainability) Roger Seabourne (Community Safety)
Chris Hayward Martin Trevett (Environment)
Stephen King Keith Williams (Leisure and Community)
David Gardner, Director of Corporate Resources and Governance
23 November 2012
The Executive Committee welcomes contributions from Members of the public to its discussion on agenda items. Contributions will be limited to one person speaking for and one against each item for not more than three minutes. Please note that in the event of registering your interest to speak on an agenda item but not taking up that right because the item is deferred, you will automatically be given the right to speak on that item at the next meeting of the Committee. Details of the procedure and the list for registering the wish to speak will be available for a short period before the meeting.
1. APOLOGIES FOR ABSENCE
2. MINUTES
To confirm as a correct record the Minutes of the Executive Committee meeting held on 15 October 2012.
12 10 15 EX mins (doc)3. NOTICE OF OTHER BUSINESS
Items of other business notified under Council Procedure Rule 31 to be announced, together with the special circumstances which justify their consideration as a matter of urgency. The Chairman to rule on the admission of such items.
4.DECLARATION OF INTERESTS
To receive any declarations of interest.
5.BUDGET MONITORING – MONTH 6 (SEPTEMBER 2012)
This report seeks approval to changes in the approved medium-term financial plan based on information contained in the budget monitoring reports.
12 12 03 EX i - (05) financial report (doc)6.SPECIAL EXPENSES 2013/14
This report reviews the Council’s general and special expenses
12 12 03 EX i - (06) Special Expenses (doc)7.CONSIDERATION OF RECOMMENDATIONS FROM THE LEISURE AND COMMUNITY SAFETY POLICY AND SCRUTINY COMMITTEE
To receive the recommendations of the Leisure and Community Safety Policy and Scrutiny Committee held on 21 November 2012 in relation to the following items on the agenda for the Executive Committee on 3 December 2012.
12 12 03 EX i - (07) leisure recs (doc)7aLEISURE, COMMUNITY AND CAPITAL GRANT APPLICATIONS
The Committee is asked to consider one funding application from Special Connection for a Leisure Grant of £4,000 and an application from Rickmansworth Chamber of Commerce for a Leisure Grant of £2,000.
12 12 03 EX i - (7a) grants nov 2012 (doc)7bCHORLEYWOOD PLAY SPACE CONSULTATION RESULTS
The purpose of this report is to update members on the results of the consultation exercise for the Chorleywood play space scheme and to provide recommendations as regards the next steps.
12 12 03 EX i - (7b) chorleywood play space consultation results 2 (doc)7cFEES AND CHARGES FOR LEISURE & COMMUNITY ACTIVITIES 2013/2014, 2014/2015 AND 2015/2016
The Committee is asked to consider the fees and charges set out below and shown in Appendices 1 and 2 for leisure and community services for the next three years 2013/2014, 2014/2015 and 2015/2016 and to recommend accordingly to the Executive Committee.
The recommendation to provisionally set the fees and charges for the next consecutive three years is so that the Council has prices for those hirers who book over a year in advance to guarantee the space and dates they require and to also be more in line with the Council’s budget-setting processes.
Feedback from football, rugby clubs etc. is that an increase in fees for the following year is late in notification. By setting a three-year plan we can then advise clubs in advance of any upcoming increases.
Officers will continue to annually report to Members regarding any proposed deviations from the current recommendations, and will undertake yearly reviews of the prices in case volumes increase or decrease resulting in prices needing to be adjusted.
12 12 03 EX i - (7c) fees and charges 2013-2016 (doc)7dLEISURE, COMMUNITY AND CAPITAL GRANT AWARDS 2011/12 ANNUAL REVIEW
The report provides the Committee with the outstanding updates from projects funded through the Leisure, Community and Capital Grants Fund during 2011/12.
12 12 03 EX i - (7d) end of year project (2nd round - nov) (doc)7eREVIEW OF GRANTS PROCESS
This report reviews the current grants process and provides the Committee with several recommendations in relation to:
- The scoring of applications,
- Recurring funding applications,
- Retrospective funding applications
- Allocation of funding,
- The pooling of grant budgets,
- The monitoring and evaluation of funded projects, and
- Funding for the Voluntary Sector Funding and Partnerships Officer.
7fANNUAL REVIEW OF THE PERFORMANCE OF HERTFORDSHIRE SAFEGUARDING CHILDREN’S BOARD IN 2011/12
This report presents to Members the findings of the Hertfordshire Safeguarding Children Board Topic Group and seeks Members’ comments on the report and its recommendations for feedback to scrutiny officers at Hertfordshire County Council.
12 12 03 EX i - (7f) hscb scrutiny (doc)PUBLIC SERVICES AND HEALTH
8.CONSIDERATION OF RECOMMENDATIONS FROM THE PUBLIC SERVICES AND HEALTH POLICY AND SCRUTINY COMMITTEE
To receive the recommendations of the Public Services and Health Policy and Scrutiny Committee held on 8 November 2012 in relation to the following items on the agenda for the Executive Committee on 3 December 2012.
12 12 03 EX i - (08) psandh recs (doc)8aCOMPOSTING AND CARDBOARD ISSUES
To update Members on the status of the bid submitted to Department of Communities and Local Government (DCLG) and feed back comments made on the proposed consultation questions.
12 12 03 EX i - (8a) composting and cardboard update (doc)8bPOTENTIAL FUTURE CEMETERY SITES
To update Members on possible future Cemetery sites.
12 12 03 EX i - (8b) potential cemeteries (doc)8cENVIRONMENTAL PROTECTION FEES AND CHARGES
To recommend to Members Environmental Protection fees and charges for 2012/13.
12 12 03 EX i - (8c) env protect fees and charges (doc)SUSTAINABLE ENVIRONMENT
9.CONSIDERATION OF RECOMMENDATIONS FROM THE SUSTAINABLE ENVIRONMENT POLICY AND SCRUTINY COMMITTEE
To receive the recommendations of the Sustainable Environment Policy and Scrutiny Committee held on 18 September 2012 and 6 November 2012 in relation to the following items on the agenda for the Executive Committee on 3 December 2012.
12 12 03 EX i - (09) sepsc recs (doc)9aAMENDMENTS TO LOCAL VALIDATION CHECKLIST FOR PLANNING APPLICATIONS
The adopted Development Management validation checklist was produced in accordance with national guidance published by the Department for Communities and Local Government. This checklist sets out national and local validation requirements for planning applications. The National Planning Policy Framework (NPPF) requires such lists to be reviewed on a frequent basis. This report is to inform Members that the adopted validation checklist has been updated accordingly.
12 12 03 EX i - (9a) validation checklist (doc)
12 12 03 EX i - (9a) validation checklist-app 1 (doc)
9bGREEN EXPECTATIONS – SUSTAINABILITY STRATEGY PUBLIC CONSULTATION
Green Expectations is a draft Sustainability Strategy for Three Rivers District Council which sets out how the authority aims to continue to reduce its impact on the local and global environments. This report requests approval to consult on the draft strategy with key stakeholders and the general public in December 2012 and January 2013.
12 12 03 EX i - (9b) sustainability strategy (doc)12 12 03 EX i - (9b) app 1 (pdf)12 12 03 EX i - (9b) app 2 (doc)9cREVISED LOCAL DEVELOPMENT SCHEME FOR THE LOCAL PLAN
To advise the Committee about proposed changes to the project timetable for the Local Plan (previously known as the Local Development Framework). This is set out in a revised Local Development Scheme (LDS).
12 12 03 EX i - (9c) local devt scheme (doc)12 12 03 EX i - (9c) local devt scheme-app 1 (pdf)12 12 03 EX i - (9c) local devt scheme-app 2 (pdf)9dWATFORD CREDIT UNION
The Committee is asked to consider grant support for Watford Credit Union.
12 12 03 EX i - (9d) watford credit union (doc)12 12 03 EX i - (9d) wcu amended sla schedule (doc)10.HERTFORDSHIRE COUNTY COUNCIL WASTE SITE ALLOCATIONS PROPOSED SUBMISSION CONSULTATION
This report informs members of Hertfordshire County Council’s consultation document on Waste Site Allocations. It sets out a proposed Three Rivers District Council response to the consultation.
12 12 03 EX i - (10) exec waste site allocations (doc)12 12 03 EX i - (10) waste site allocations-app (doc)11.PRELIMINARY DRAFT COMMUNITY INFRASTRUCTURE LEVY CHARGING SCHEDULE, FOR PUBLIC CONSULTATION
To seek approval to undertake public consultation on the Community Infrastructure Levy Preliminary Draft Charging Schedule.
12 12 03 EX i - (11) preliminary draft charging schedule (doc)12 12 03 EX i - (11) preliminary draft charging schedule-app 1 (pdf)12 12 03 EX i - (11) cil band areas for residential development-app 2 (pdf)12 12 03 EX i - (11) draft instalment policy-app 3 (doc)12 12 03 EX i - (11) key tasks for the implementation of cil-app 4 (doc)12.CONSULTATION ON THE RICKMANSWORTH NEIGHBOURHOOD FORUM AND AREA.
To note the responses from the consultation on the proposed Rickmansworth Neighbourhood Forum and Rickmansworth Neighbourhood Area.
12 12 03 EX i - (12) Rickmansworth Neighbourhood Forum (doc)GENERAL
13.PETITION
The Council has received the following electronic petition signed by 47 people.
Royal Masonic Crossing
We the undersigned petition the council to *To put a crossing in place as there is a public footpath leading to and continuing into the Royal Masonic School. *To mark 'No Parking' on the tarmac in front of the minor RMS gate and add double yellow lines *To put a sign (both ways) to warn oncoming traffic that they are approaching a school *To put speeding cameras and flashing road signs to remind drivers of the speed limit.
This public footpath in Rickmansworth continues into the Royal Masonic School. As a result parents as well as the members of the public who use the path are in constant danger when crossing the road. There have been a number of incidents to date, the latest being our 6 year old daughter and our nanny being hit by a car. In addition the locked school gate next to the public footpath has a no parking sign but everyday parents park in front of that gate and on their return reverse onto the main road. This is extremely hazardous and our accident was caused by one such parent on this occasion.
In accordance with Council Procedural Rule 19(1) the Leader of the Council in consultation with Group Leaders has referred this Petition to Herts County Council Highways as it is a highways matter.
14.CALENDAR OF MEETINGS 2013/2014
To consider the draft Calendar of Meetings for the Local Government Year 2013/2014.
12 12 03 EX i - (14) council calendar 2013-14 (rpt) (doc)12 12 03 EX i - (14) council calendar 2013-14-draft (doc)15 REVIEW OF STRATEGIC RISKS
This report gives details of progress against the Risk Treatment Plans for the Strategic Risks identified in the Strategic Plan 2012-15.
12 12 03 EX i - (15) strategic risks (doc)16.OTHER BUSINESS - if approved under item 3 above.
EXCLUSION OF PRESS AND PUBLIC
If the Committee wishes to consider the remaining items in private, it will be appropriate for a resolution to be passed in the following terms:-
“that under Section 100A of the Local Government Act 1972 the press and public be excluded from the meeting for the following items of business on the grounds that they involve the likely disclosure of exempt information as defined under Paragraphs 3 and 5 of Part I of Schedule 12A to the Act. It has been decided by the Council that in all the circumstances, the public interest in maintaining the exemption outweighs the public interest in disclosing the information.”
(Note: If other confidential business is approved under item 3, it will also be necessary to specify the class of exempt or confidential information in the additional items.)
1.CONSIDERATION OF RECOMMENDATIONS FROM THE LEISURE AND COMMUNITY SAFETY POLICY AND SCRUTINY COMMITTEE
To receive the recommendations of the Leisure and Community Safety Policy and Scrutiny Committee held on 21 November 2012 in relation to the following items on the agenda for the Executive Committee on 3 December 2012.
1a MEALS ON WHEELS
This report outlines the request from Hertfordshire County Council (HCC) to return responsibility for Meals on Wheels to HCC
2.CONTRACT FOR BANKING SERVICES
The report seeks approval to seek an extension to the life of the current contract for banking services.
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