Executive Committee - 29 October 2007

NOTICE AND AGENDA

For a meeting to be held in the Penn Chamber, Three Rivers House, Rickmansworth, on Monday 29 October 2007 at 7.30pm.

Members of the Committee (portfolio responsibility in brackets):-

Councillors Ann Shaw OBE (Chairman), Matthew Bedford (Vice-Chairman) (Housing)

Sara Bedford       Richard Struck (Resources)

Phil Brading (Public Services & Health)       Martin Trevett (Environment)

Kerron Cross       Chris Whately-Smith (Leisure & Community)

Roger Seabourne (Community Safety)       Conservative (no appointment)

Tony Beirne, Director of Strategic Services, 19 October 2007

The Executive Committee welcomes contributions from members of the public to its discussion on agenda items. Contributions will be limited to one person speaking for and one against each item for not more than three minutes. Please note that in the event of registering your interest to speak on an agenda item but not taking up that right because the item is deferred, you will automatically be given the right to speak on that item at the next meeting of the Committee. Details of the procedure and the list for registering the wish to speak will be available for a short period before the meeting.

1.APOLOGIES FOR ABSENCE

2.MINUTES

To confirm as a correct record the Minutes of the Executive Committee meeting held on 24 September 2007.

07 09 24 EX mins (doc)

3.NOTICE OF OTHER BUSINESS

Items of other business notified under Council Procedure Rule 31 to be announced, together with the special circumstances which justify their consideration as a matter of urgency. The Chairman to rule on the admission of such items.

4.DECLARATION OF INTERESTS

To receive any declarations of interest.

RESOURCES

5.FINANCIAL POSITION STATEMENT & BUDGET MONITORING REPORT – AUGUST 2007 (MONTH 6)

This report gives an update of the three- year medium-term financial plan and the position on the current year’s budget for the period ending on 30 September 2007.

07 10 29 EX i - (05) financial statement (doc)

6.CONSIDERATION OF RECOMMENDATIONS FROM THE RESOURCES POLICY AND SCRUTINY COMMITTEE

To receive the recommendations of the Resources Policy and Scrutiny Committee held on 25 October 2007 in relation to following Items on the agenda for the Executive Committee on 29 October 2007.

6a.CAPITAL PURCHASE OF FOLDER/INSERTER MACHINE

The purpose of this report is to request the purchase of a folder inserter machine, for which a capital bid has been approved, be made without tender process as per Contract Procedure Rules 5(a)(v).

07 10 29 EX i - (6a) folder inserter (doc)

6b.SOFTWARE ENHANCEMENT FOR HOUSING AND COUNCIL TAX BENEFITS SYSTEM

The report seeks approval to the purchase of a piece of software to enhance the existing housing and council tax benefits system.

07 10 29 EX i - (6b) software purchase proposal (doc)

6c.DEBT MANAGEMENT STRATEGY

The purpose of this report is to allow the Panel to consider the Debt Management Strategy and to receive responses to specific debt recovery questions raised by the Council’s Executive Committee at its meeting on 27 March 2007.

07 10 29 EX i - (6c) debt management strategy (doc)07 10 29 EX i - (6c) debt management strategy-app a (doc)07 10 29 EX i - (6c) debt management strategy-app b (pdf)

LEISURE

7. CONSIDERATION OF RECOMMENDATIONS FROM THE LEISURE AND COMMUNITY POLICY PANEL

To receive the recommendation of the Leisure and Community Policy Panel held on 9 October 2007 in relation to the following Items on the agenda for the Executive Committee on 29 October 2007.

07 10 29 EX i - (07) leis recs (doc)

7aPROGRESS REPORT WITH RESPECT TO LEAVESDEN AND LEAVESDEN PAVILION

A report informing Members of progress made with the erection of a new sports pavilion at Leavesden playing fields and, alterations to Scotsbridge playing field’s pavilion.

07 10 29 EX i - (7a) pavilions (doc)

7bPROPOSED NEW BUILDINGS IN THE AQUADROME TO PROVIDE A SHOP AND RESTAURANT AND, PUBLIC TOILETS, AN APARTMENT AND AN INFORMATION CENTRE

A report informing Members of progress with The Aquadrome project and presenting the Project Initiation Document (PID) for consideration and referral to the Executive Committee.

07 10 29 EX i - (7b) aquadrome (doc)

7cCROXLEY GREEN SKATE PARK

The report updates Members on the management and usage of Croxley Green Skate Park since reducing the number of staff supervised sessions at the site.

07 10 29 EX i - (7c) croxley skate park (doc)

7dSKATEBOARDING AREA WITHIN SOUTH OXHEY PLAYING FIELDS

The purpose of this report is to update Members with the progress on the proposed open access street-style skateboarding area within South Oxhey Playing Fields.

07 10 29 EX i - (7d) south oxhey skate park (doc)

7eWATERSMEET PROGRESS REPORT

This report updates Panel members on progress at Watersmeet against the revised Community Hire Business Plan, and on advance sales for the pantomime

07 10 29 EX i - (7e) watersmeet (doc)

LEISURE AND PUBLIC SERVICES & HEALTH

8.CONSIDERATION OF RECOMMENDATIONS FROM THE LEISURE AND COMMUNITY POLICY PANEL AND PUBLIC SERVICES & HEALTH POLICY PANEL

To receive the recommendation of the Leisure and Community Policy Panel held on 9 October 2007 and the Public Services & Health Policy Panel held on 11 October in relation to following Item on the agenda for the Executive Committee on 29 October 2007.

07 10 29 EX i - (08) lcpp and pshpp recs (doc)

8aConsultation and Future Proposals for Leavesden Country Park

To consider the outcome of the public consultation for Leavesden Country Park and how this should influence the drafting of the management plan.

07 10 29 EX i - (8a) leavesden country park (doc)07 10 29 EX i - (8b) leavesden country park-app a (doc)07 10 29 EX i - (8b) leavesden country park-app b act plan (doc)07 10 29 EX i - (8b) leavesden country park-app c (doc)07 10 29 EX i - (8d) leavesden country park-app d (doc)

HOUSING

9.CONSIDERATION OF RECOMMENDATIONS FROM THE SUSTAINABLE AND ENVIRONMENT POLICY AND SCRUTINY COMMITTEE

To receive the recommendation of the Sustainable and Environment Policy and Scrutiny Committee to be held on 23 October 2007 in relation to following Items on the agenda for the Executive Committee on 29 October 2007.

07 10 29 EX i - (09) hsg recs (doc)

9aCONSIDERATION OF RECOMMENDATIONS FROM THETENANTS’ AND LEASEHOLDERS’ FORUM

To receive the recommendations of the Tenants’ and Leaseholders’ Forum held on 12 September 2007 in relation to the Voids Recharge Procedure.

07 10 29 EX i - (9a) tl recs (doc)07 10 29 EX i - (9a) tl recs-app (doc)

10. MANDATORY DISABLED FACILITIES GRANT CAPITAL BUDGET

To report the results of a review of the private sector mandatory disabled facilities grant budget.

07 10 29 EX i - (10) mandatory disabled budget (doc)

11.CONSIDERATION OF RECOMMENDATIONS FROM THE SUSTAINABLE AND ENVIRONMENT POLICY AND SCRUTINY COMMITTEE

To receive the recommendation of the Sustainable and Environment Policy and Scrutiny Committee to be held on 23 October 2007 in relation to following Items on the agenda for the Executive Committee on 29 October 2007.

07 10 29 EX i - (11) env recs (doc)

11aREGIONAL ECONOMIC STRATEGY FOR THE EAST OF ENGLAND: DRAFT STRATEGY FOR CONSULTATION, SEPTEMBER 2007

To comment on the Strategy.

07 10 29 EX i - (11a) regional econom strat consult (doc)

11b THREE RIVERS CYCLE SCHEMES – IMPLEMENTATION OF NEW ROUTES

To undertake a review of the Three Rivers Cycling Strategy, to include an appraisal of feasible routes and the development of a programme for implementation.

07 10 29 EX i - (11b) cycle schemes (doc)

11cTHREE RIVERS PARKING SCHEME – NEW PARKING RESTRICTIONS

To report the results of local consultation.

07 10 29 EX i - (11c) new parking restrictions (doc)07 10 29 EX i - (11c) new parking restrictions-app 2 (doc)07 10 29 EX i - (11c) new parking restrictions-app 3 (doc)

11dRICKMANSWORTH PARKING SCHEME

To report the results of local consultation.

07 10 29 EX i - (11d) rickmansworth parking scheme rev (doc)07 10 29 EX i - (11d) rickmansworth parking scheme rev-app (doc)

11eREVIEW OF THE PARKING BUSINESS CASE

To report the budgetary position for 2007/8 and consider options for improving the viability of the scheme and longer-term risk management, together with possible implications of new contractual arrangements from February 2008, and the effect of changes resulting from the Traffic Management Act.

07 10 29 EX i - (11e) parking business case (doc)

11fADVISORYDISABLED PARKING BAY

To agree installation of advisory disabled parking bays.

07 10 29 EX i - (11f) disabled parking bays (doc)07 10 29 EX i - (11f) disabled parking bays-app 1 to 8 (doc)07 10 29 EX i - (11f) disabled parking bays-app 9 (doc)

11gPARKING ENFORCEMENT SERVICE

To review and agree terms for inclusion in a revised agreement with Watford Borough Council for the provision of the parking enforcement service.

07 10 29 EX i - (11g) parking enf agreement (doc)

11hOXHEY HALL CONSERVATION AREA

To agree Oxhey Hall Conservation Area Appraisal following consultation.

07 10 29 EX i - (11h) oxhey hall ca (doc)07 10 29 EX i - (11h) oxhey hall ca-app 1 (pdf)07 10 29 EX i - (11h) oxhey hall ca-app 2 (pdf)07 10 29 EX i - (11h) oxhey hall ca-app 3 (pdf)07 10 29 EX i - (11h) oxhey hall ca-app 4 (pdf)

PUBLIC SERVICES & HEALTH

12.PROPOSED TRANSFER OF TWO SMALL AREAS OF LAND – HARLECH ROAD, LEAVESDEN

To obtain members’ approval to transfer for ownership of two small areas of land in Harlech Road Leavesden, from the developers to Three Rivers District Council, and associated maintenance responsibilities.

07 10 29 EX i - (12) harlech road (doc)

13.OTHER BUSINESS -  if approved under item 3 above

14.EXCLUSION OF PRESS AND PUBLIC

If the Committee wishes to consider the remaining items in private, it will be appropriate for a resolution to be passed in the following terms:-

“that under Section 100A of the Local Government Act 1972 the press and public be excluded from the meeting for the following items of business on the grounds that they involve the likely disclosure of exempt information as defined under paragraph 3 of Part I of Schedule 12A to the Act. It has been decided by the Council that in all the circumstances, the public interest in maintaining the exemption outweighs the public interest in disclosing the information.

(Note: If other confidential business is approved under item 3, it will also be necessary to specify the class of exempt or confidential information in the additional items).

1.CONSIDERATION OF RECOMMENDATIONS FROM THE RESOURCES POLICY & SCRUTINY COMMITTEE

To receive the recommendation of the Resources Policy & Scrutiny Committee held on 11 October 2007 in relation to following Items on the agenda for the Executive Committee on 29 October 2007.

1aFLEXIBLE RETIREMENT – CARETAKER / COURIER

The Council’s Early Retirement and Early Termination Compensation Policy contains a flexible retirement option allowing employees to take part or all of their pension benefits and continue in employment on reduced hours or reduced pay. The Council may exercise discretion to grant a request for flexible retirement under the Early Retirement and Early Termination Compensation Policy.

LEISURE

2.CONSIDERATION OF RECOMMENDATIONS FROM THE LEISURE AND COMMUNITY POLICY PANEL

To receive the recommendations of the Leisure and Community Policy Panel meeting held on 9 October 2007 in relation to following Items on the agenda for the Executive Committee on 29 October 2007.

2aWATERSMEET REPLACEMENT SEATING TENDER

To consider a recommendation to procure replacement seats for Watersmeet by accepting a tender other than the lowest received.

2bWILLIAM PENN LEISURE CENTRE REFURBISHMENT - PROGRESS REPORT

This report describes current progress on the refurbishment of William Penn Leisure Centre.

07 10 29 EX ii - (2b) wplc refurbishment (pdf)

HOUSING

3.      CONSIDERATION OF RECOMMENDATIONS FROM THE SUSTAINABLE AND ENVIRONMENT POLICY AND SCRUTINY COMMITTEE

To receive the recommendation of the Sustainable and Environment Policy and Scrutiny Committee held on 23 October 2007 in relation to following Item on the agenda for the Executive Committee on 29 October 2007.

3aTRANSFER OF LAND, COMMUNITY HALL AND PROPERTIES IN CLITHEROE GARDENS

To seek in principle approval for the transfer of the Clitheroe Community Hall, properties 27, 29, 31, 33, 35 and 39 and Flats 1–16 Nanscott House, Clitheroe Gardens, South Oxhey to Sanctuary Housing Association with the final approval being delegated to the Housing Portfolio-Holder in conjunction with the Director of Corporate Resources.

4.CONSIDERATION OF RECOMMENDATIONS FROM SCRUTINY PANEL

To receive the recommendation of the Scrutiny Panel held on 15 October 2007 in relation to following Item on the agenda for the Executive Committee on 29 October 2007

4aSTOCK CONDITION SURVEY

To receive the recommendations of the Scrutiny Panel held on 15 October 2007.

OTHER BUSINESS - if approved under item 3 above