Executive Committee - 29 March 2010

NOTICE AND AGENDA

For a meeting to be held in the Penn Chamber, Three Rivers House, Rickmansworth, on Monday 29 March 2010 at 7.30pm.

Members of the Committee:-

Councillors Ann Shaw OBE (Chairman), Matthew Bedford (Vice-Chairman) (Resources)

Phil Brading (Public Services and Health)       Alison Scarth (Sustainability)

Francis Durham       Roger Seabourne (Community Safety)

Chris Hayward       Martin Trevett (Environment)

David Sansom       Chris Whately-Smith (Leisure and Community)

David Gardner, Director of Corporate Resources and Governance

19 March 2010

The Executive Committee welcomes contributions from Members of the public to its discussion on agenda items. Contributions will be limited to one person speaking for and one against each item for not more than three minutes. Please note that in the event of registering your interest to speak on an agenda item but not taking up that right because the item is deferred, you will automatically be given the right to speak on that item at the next meeting of the Committee. Details of the procedure and the list for registering the wish to speak will be available for a short period before the meeting.

1.APOLOGIES FOR ABSENCE

2. MINUTES

To confirm as a correct record the Minutes of the Executive Committee meeting held on 1 February 2010.

10 02 01 EX mins (doc)

3. NOTICE OF OTHER BUSINESS

Items of other business notified under Council Procedure Rule 31 to be announced, together with the special circumstances which justify their consideration as a matter of urgency.   The Chairman to rule on the admission of such items.

4. DECLARATION OF INTERESTS

To receive any declarations of interest.

RESOURCES

5. BUDGET MONITORING REPORT – (MONTH 11)

This report seeks approval to changes in the approved medium-term financial plan based on information contained in the Financial Position Statement for the period ending February 2010 (Month 11).

6. CONSIDERATION OF RECOMMENDATIONS FROM THE RESOURCES POLICY AND SCRUTINY COMMITTEE

To receive the recommendations of the Resources Policy and Scrutiny Committee held on 11 March 2010 in relation to the following items on the agenda for the Executive Committee on 29 March 2010.

10 03 29 EX i - (06) res recs (doc)

6a CONTRACTS PROCEDURE RULES

To provide the Committee with details of proposals to change the Contract Procedure Rules.

10 03 29 EX i - (6a) contracts procedure rules (doc)10 03 29 EX i - (6a) contracts procedure rules-app (doc)

6b REVIEW OF FINANCIAL PROCEDURE RULES

This report summarises the outcome of a review of, and recommends an amendment to, the Financial Procedure Rules.

10 03 29 EX i - (6b) financial procedure rules (doc)

6c UPDATED PERFORMANCE MANAGEMENT FRAMEWORK

This report provides details of the proposed updated performance management framework for members.

10 03 29 EX i - (6c) perf mngmnt framework (doc)

6d ADOPTION OF OPEN SPACE AT PHASES 1 AND 4 ABBEY PARK, ABBOTS LANGLEY

The Council has been approached by Barratt Homes regarding the possible adoption of 8 parcels of land in the vicinity of Abbey Park, Abbots Langley. The land formed part of the area developed during Phase 4 of the Leavesden Hospital Site but was not included in a planning agreement at the time of the development. Ownership and thus responsibility for maintenance is currently retained by the developer.

10 03 29 EX i - (6d) adoption of open spaces (doc)10 03 29 EX i - (6d) adoption of open spaces-app a (pdf)

LEISURE AND COMMUNITY SAFETY

7. CONSIDERATION OF RECOMMENDATIONS FROM THE LEISURE AND COMMUNITY SAFETY POLICY AND SCRUTINY COMMITTEE

To receive the recommendations of the Leisure and Community Safety Policy and Scrutiny Committee held on 2 March 2010 in relation to the following items on the agenda for the Executive Committee on 29 March 2010.

10 03 29 EX i - (07) leis recs (doc)

7a MEMORIAL BENCHES POLICY

To provide members with further details of a proposed policy for the placing of memorial benches throughout the District.

10 03 29 EX i - (7a) memorial benches (doc)

7b 2010 PLAY AREA CAPITAL PROGRAMME – PROJECT IMPLEMENTATION

The purpose of this report is to recommend to members the adoption of the proposed plan for the 2010 play area capital programme for Hayling Road, Ashburnham Drive and Oulton Way play areas.

10 03 29 EX i - (7b) play area procurement (doc)10 03 29 EX i - (7b) play area procurement-addendum (doc)

7c CUSTOMER SERVICE IMPROVEMENTS TO DISCRETIONARY GRANTS

To consider proposed service improvements for customers in relation to discretionary grants.

10 03 29 EX i - (7c) grant review (doc)

7dWILLIAM PENN LEISURE CENTRE REFURBISHMENT – PROGRESS REPORT

This report updates Members on the refurbishment of William Penn Leisure Centre. A further report on the recent adjudication claim relating to this project will be considered under Part II of the agenda.

10 03 29 EX i - (7d) wplc refurb (doc)

SUSTAINABLE ENVIRONMENT

8. CONSIDERATION OF RECOMMENDATIONS FROM THE SUSTAINABLE ENVIRONMENT POLICY AND SCRUTINY COMMITTEE

To receive the recommendations of the Sustainable Environment Policy and Scrutiny Committee held on 9 March 2010 in relation to the following items on the agenda for the Executive Committee on 29 March 2010.

10 03 29 EX i - (08) sust env recs (doc)

8a NEW PARKING SCHEMES

To review a programme of proposed new parking restrictions following consultation (Abbots, Road, Kindersley Way and Gallows Hill Lane slip road, Abbots Langley).

10 03 29 EX i - (8a) parking tro consultations (doc)10 03 29 EX i - (8a) parking tro consultations-app 1 (doc)10 03 29 EX i - (8a) parking tro consultations-app 1 (addendum) (doc)10 03 29 EX i - (8a) parking tro consultations-app 2 (doc)10 03 29 EX i - (8a) parking tro consultations-app 2 (addendum) (doc)10 03 29 EX i - (8a) parking tro consultations-app 3 (doc)

8b TRANSPORT PROGRAMME 2010 - 2011

To agree a programme for implementation.

10 03 29 EX i - (8b) transport prog (doc)10 03 29 EX i - (8b) transport prog-app 1 (xls)10 03 29 EX i - (8b) transport prog-app 2 (xls)

8c THREE RIVERS SUSTAINABILITY ACTION PLAN 2010

To agree the Sustainability Action Plan following consultation.

10 03 29 EX i - (8c) sustainability action plan (doc)10 03 29 EX i - (8c) sustainability action plan-app 1 (pdf)10 03 29 EX i - (8c) sustainability action plan-app 2 (doc)10 03 29 EX i - (8c) sustainability action plan-app 3 (doc)10 03 29 EX i - (8c) sustainability action plan-app 4 (pdf)

8d ALL SAINTS LANE AND LAVROCK LANE, CROXLEY HALL WOODS

To agree surfacing proposals.

10 03 29 EX i - (8d) all saints lane (doc)

9.LOCAL DEVELOPMENT FRAMEWORK CORE STRATEGY: SUBMISSION STAGE

To inform the Committee of the latest version of the LDF Core Strategy and to seek approval to move to the next stages.

10 03 29 EX i - (09) local dev framework (doc)10 03 29 EX i - (09) local dev framework-app (core strategy) (pdf)

PUBLIC SERVICES AND HEALTH

10.CONSIDERATION OF RECOMMENDATIONS FROM THE PUBLIC SERVICES AND HEALTH POLICY AND SCRUTINY COMMITTEE

To receive the recommendation of the Public Services and Health Policy and Scrutiny Committee held on 4 March 2010 in relation to the following item on the agenda for the Executive Committee on 29 March 2010.

10 03 29 EX i - (10) pshs recs (doc)

10a ENVIRONMENTAL PROTECTION POLICY

For Members to agree an all encompassing Environmental Protection Policy.

10 03 29 EX i - (10a) env protection policy report (doc)10 03 29 EX i - (10a) env protection policy-app (doc)

GENERAL

11.NEW EXECUTIVE ARRANGEMENTS, CHANGES TO OVERVIEW AND SCRUTINY AND ELECTIONS

To advise the Committee:

a) on the changes which need to be made to the Council’s current Executive Arrangements

b) of the changes which need to be made to its arrangements for overview and scrutiny

c) of the possibility of reviewing election arrangements

d) on the Council’s new role of undertaking community governance reviews

as a result of the provisions of the Local Government and Public Involvement in Health Act 2007

10 03 29 EX i - (11) new exec arrangements (doc)

12.APPOINTMENT OF INDEPENDENT MEMBER TO STANDARDS COMMITTEE

To agree a minor amendment to the process of the appointment of an Independent Member to the Standards Committee.

10 03 29 EX i - (12) appt of ind member to stnds cttee (doc)

13. OTHER BUSINESS -  if approved under item 3 above

14. EXCLUSION OF PRESS AND PUBLIC

If the Committee wishes to consider the remaining item in private, it will be appropriate for a resolution to be passed in the following terms:-

“that under Section 100A of the Local Government Act 1972 the press and public be excluded from the meeting for the following items of business on the grounds that they involve the likely disclosure of exempt information as defined under Paragraphs 3 and 5 of Part I of Schedule 12A to the Act. It has been decided by the Council that in all the circumstances, the public interest in maintaining the exemption outweighs the public interest in disclosing the information.”

(Note: If other confidential business is approved under item 3, it will also be necessary to specify the class of exempt or confidential information in the additional items).

1. CONTRACT FOR BANKING SERVICES

To provide Members with details on the proposals of the New Banking Contract.

2. CONSIDERATION OF RECOMMENDATION FROM THE RESOURCES POLICY AND SCRUTINY COMMITTEE

To receive the recommendations of the Resources Policy and Scrutiny Committee held on 11 March 2010 in relation to the following items on the agenda for the Executive Committee on 29 March 2010

2a PROPOSED SALE OF THE CRESCENT CLUB, HALLOWES CRESCENT, SOUTH OXHEY

To consider whether to sell the freehold interest in the Crescent Club and an offer of £240,000 from Paradigm Housing Group.

3.CONSIDERATION OF RECOMMENDATIONS FROM THE LEISURE AND COMMUNITY SAFETY POLICY AND SCRUTINY COMMITTEE

To receive the recommendations of the Leisure and Community Safety Policy and Scrutiny Committee held on 2 March 2010 in relation to the following items on the agenda for the Executive Committee on 29 March 2010

3a WILLIAM PENN LEISURE CENTRE REFURBISHMENT – ADJUDICATION

This report makes available to Members the decision of the Adjudicator in the proceedings brought by Gee Construction Ltd. that decision being dated 23rd December 2009.

10 03 29 EX ii - (3a) wplc refurb adjudication (pdf)10 03 29 EX ii - (3a) app a (pdf)10 03 29 EX ii - (3a) app b (pdf)