Executive Committee - 28 January 2013

NOTICE AND AGENDA

For a meeting to be held in the Penn Chamber, Three Rivers House, Northway, Rickmansworth on Monday 28 January 2013 at 7.30pm.

Members of the Committee:-

Councillors Ann Shaw OBE (Chairman), Philip Brading (Vice-Chairman) (Public Services and Health)

Matthew Bedford (Resources)       Ralph Sangster

Sara Bedford (Sustainability)       Roger Seabourne (Community Safety)

Chris Hayward       Martin Trevett (Environment)

Stephen King       Keith Williams (Leisure and Community)

David Gardner, Director of Corporate Resources and Governance

18 January 2013

The Executive Committee welcomes contributions from Members of the public to its discussion on agenda items. Contributions will be limited to one person speaking for and one against each item for not more than three minutes. Please note that in the event of registering your interest to speak on an agenda item but not taking up that right because the item is deferred, you will automatically be given the right to speak on that item at the next meeting of the Committee. Details of the procedure and the list for registering the wish to speak will be available for a short period before the meeting.

1.APOLOGIES FOR ABSENCE

2.MINUTES

To confirm as a correct record the Minutes of the Executive Committee meeting held on 3 December 2012 and the Extraordinary Executive Committee meeting held on 14 January 2013.

12 12 03 EX mins (doc)13 01 14 EX mins (special) minutes (doc)

3.NOTICE OF OTHER BUSINESS

Items of other business notified under Council Procedure Rule 31 to be announced, together with the special circumstances which justify their consideration as a matter of urgency.   The Chairman to rule on the admission of such items.

4.DECLARATION OF INTERESTS

To receive any declarations of interest.

5.CONSIDERATION OF RECOMMENDATIONS FROM THE LEISURE AND COMMUNITY SAFETY POLICY AND SCRUTINY COMMITTEE

To receive the recommendations of the Leisure and Community Safety Policy and Scrutiny Committee held on 16 January 2013 in relation to the following items on the agenda for the Executive Committee on 28 January 2013.

13 01 28 EX i - (05) leisure recs (doc)

5aLEISURE, COMMUNITY AND CAPITAL GRANTS APPLICATIONS

The Committee is asked to consider one funding application from Rickmansworth Waterways Trust for a Leisure Grant of £2,300.

13 01 28 EX i - (5a) leisure grant (doc)

5bFREE GYM & FREE SWIMMING SCHEMES 2013/14

This report is to update Members on the success of the 2012/13 Free Swim and Free Gym schemes and to request that Members consider a financial growth item for the schemes in 2013/14 onwards.

13 01 28 EX i - (5b) free swim gym schemes 2013-14 onwards (doc)

5cFUTURE REFURBISHING AND UPGRADING OF PLAY AREAS AND TENNIS COURTS

The purpose of this report is to provide Members with proposals for the future priority order for upgrading and refurbishing play areas and tennis courts in the District. The report also provides an update of the current capital programme.

13 01 28 EX i - (5c) future capital programme (doc)

5dSCOTSBRIDGE ARTIFICIAL ALL-WEATHER SPORTS PITCH UPDATE

Officers have received additional information pertinent to the project.

13 01 28 EX i - (5d) scotsbridge artificial pitch update (doc)13 01 28 EX i - (5d) scotsbridge artificial pitch-addendum (doc)13 01 28 EX i - (5d) scotsbridge artificial pitch-addendum-app a (pdf)13 01 28 EX i - (5d) scotsbridge artificial pitch-addendum-app b (pdf)

5eLSP PROJECTS SUSTAINABILITY

The report updates the Committee with regards to key Local Strategic Partnership (LSP) projects and other initiatives that may receive funding from a growth bid that has been put forward in the Community Partnerships service plan 2013-16.

13 01 28 EX i - (5e) lsp growth bid update (doc)

SUSTAINABLE ENVIRONMENT

6.CONSIDERATION OF RECOMMENDATIONS FROM THE SUSTAINABLE ENVIRONMENT POLICY AND SCRUTINY COMMITTEE

To receive the recommendations of the Sustainable Environment Policy and Scrutiny Committee held on 15 January 2013 in relation to the following items on the agenda for the Executive Committee on 28 January 2013.

13 01 28 EX i - (06) sepsc recs (doc)

6aBATCHWORTH HEATH CONSERVATION AREA APPRAISAL AND STOCKER’S LOCK AND FARM CONSERVATION AREA APPRAISAL

To consider the adoption of the Batchworth Heath Conservation Area Appraisal to be used as a material consideration in the determination of planning applications.

To consider the adoption of the Stocker’s Lock and Farm Conservation Area Appraisal to be used as a material consideration in the determination of planning applications.

13 01 28 EX i - (6a) batchworth h And stockers l cons areas (doc)13 01 28 EX i - (6a) batchworth h And stockers l cons areas-app 1 (pdf)13 01 28 EX i - (6a) batchworth h And stockers l cons areas-app 2 (pdf)13 01 28 EX i - (6a) batchworth h And stockers l cons areas-app 3 (pdf)13 01 28 EX i - (6a) batchworth h And stockers l cons areas-app 4 (doc)

6bLOUDWATER ESTATE CONSERVATION AREA APPRAISAL

To approve for consultation the draft Loudwater Estate Conservation Area Appraisal.

13 01 28 EX i - (6b) loudwater cons area appraisal (doc)13 01 28 EX i (6b) loudwater cons area-app 1 (pdf)

6cDRAFT HOUSING STRATEGY 2012 – 2015

The Housing Strategy sets out the housing issues within the district and our plans for tackling them.

It is an overarching strategy which should be considered within the context of related documents which address more specific housing matters, particularly the Local Plan (and Affordable Housing Supplementary Planning Document) the Local Investment Plan, the Homelessness Strategy and the Tenancy Strategy.

Even though the Council disposed of its housing stock in 2008, it retains a strategic role across all tenures. Some of the key responsibilities involved in this include assessing and planning for current and future housing needs, facilitating new supply and developing effective partnerships which ensure that best use is made of the existing housing stock.

13 01 28 EX i - (6c) housing strategy (doc)13 01 28 EX i - (6c) housing strategy-app a (revised) (doc)

6dTHREE RIVERS ECONOMIC DEVELOPMENT STRATEGY

Following consideration of the draft Economic and Sustainable Development Service Plan and the associated growth bid for an economic development strategy at SEPSC on 6 November 2012, this report sets out revised details for the strategy and growth bid. It is recommended that they are taken forward as part of the Council’s service planning and budget setting process.

13 01 28 EX i - (6d) econ devt (doc)13 01 28 EX i - (6d) econ devt-app 1 (doc)13 01 28 EX i - (6d) econ devt-app 2 (doc)

7.THE COMMUNITY RIGHT TO BID AND PROPOSED PROCEDURES FOR PROCESSING NOMINATIONS FOR ASSETS OF COMMUNITY VALUE (LOCALISM ACT 2011)

To inform Members of the Community Right to Bid and to seek approval for the Councils’ proposed procedures for listing nominated Assets of Community Value in accordance with the Localism Act 2011 and The Assets of Community Value (England) Regulations 2012.

The Committee are requested to consider the proposed procedures for processing nominations for Assets of Community Value which involves delegating the power to determine nominations/applications to the Director of Community and Environmental Services and delegating powers to the Director of Corporate Resources and Governance for first stage appeals from the landowner in respect of the listing of land on the Three Rivers List of Assets of Community Value.

No nominations have been received to date.

13 01 28 EX i - (07) community right to bid (doc)

8.REVIEW OF LISTING PROCEDURE FOR LOCALLY IMPORTANT BUILDINGS

This reports sets out whether it is necessary to review the existing procedure for listing locally important buildings which is currently delegated to the Director of Community and Environmental Services. The request for this report stems from a motion under Procedure Rule 11 made at full Council on the 11 December 2012 (Ref: CL64/12).

13 01 28 EX i - (08) local list for important buildings (doc)

9.LOCAL PLAN: GYPSY, TRAVELLERS AND TRAVELLING SHOWPEOPLE LDD

This report sets out the latest stage in the preparation of the Gypsy, Traveller and Travelling Showpeople Local Development Document (LDD). The Committee is recommended to agree the contents of the consultation document appended to this report and that it be the subject of full public consultation.

13 01 28 EX i - (09) local plan gypsy showpeople (doc)13 01 28 EX i - (09) local plan gypsy showpeople-app 1 (pdf)13 01 28 EX i - (09) local plan gypsy showpeople-eia relevance test (doc)

10.PROPOSED RICKMANSWORTH NEIGHBOURHOOD AREA AND RICKMANSWORTH NEIGHBOURHOOD FORUM

To consider whether the applications for the Rickmansworth Neighbourhood Area and Rickmansworth Neighbourhood Forum have met the requirements of The Town and Country Planning Act 1990 (as amended by the Localism Act) and The Neighbourhood Planning (General) Regulations 2012.

13 01 28 EX i - (10) rickmansworth neighbourhood forum (doc)13 01 28 EX i - (10) rickmansworth neighbourhood forum-app 1 (pdf)13 01 28 EX i - (10) rickmansworth neighbourhood forum-app 2 (pdf)13 01 28 EX i - (10) rickmansworth neighbourhood forum-app 3 (pdf)

PUBLIC SERVICES AND HEALTH

11.CONSIDERATION OF RECOMMENDATIONS FROM THE PUBLIC SERVICES AND HEALTH POLICY AND SCRUTINY COMMITTEE

To receive the recommendations of the Public Services and Health Policy and Scrutiny Committee held on 17 January 2013 in relation to the following items on the agenda for the Executive Committee on 28 January 2013.

13 01 28 EX i - (11) psandh recs (doc)

11a REVIEW OF THE INTRODUCTION OF DOG CONTROL ORDERS AT KEY SITES UNDER THE CLEAN NEIGHBOURHOODS AND ENVIRONMENT ACT 2005

Further to the report to Leisure and Community Safety and Public Services and Health Policy and Scrutiny Committees in May 2012, the Parks and Open Space Survey 2012 for Chorleywood House Estate was carried out over the summer period (during August and September) and has sought the views of users of the site on the issues relating to dog control.

13 01 28 EX i - (11a) dog control orders (doc)13 01 28 EX i - (11a) dog control orders-app 1 (pdf)13 01 28 EX i - (11a) dog control orders-app 2 (doc)

11b COMPOSTING & CARDBOARD ISSUES

To update Members on the progress to date in providing options to remove cardboard from the organic waste collection stream.

13 01 28 EX i - (11b) composting update (doc)

11c CHRISTMAS CATCH UP ARRANGEMENTS

To update Members on the recent Christmas catch up arrangements and recommend a collection arrangement for Christmas 2013.

13 01 28 EX i - (11c) christmas catch up arrangements (doc)

11d UPDATE REPORT ON PROGRESS AGAINST THE AIR QUALITY ACTION PLAN (AQAP)

To advise Members on progress against the AQAP actions agreed in October 2010 and 2011 and the recommendations of the Update Screening and Assessment Report submitted to DEFRA in April 2012.

13 01 28 EX i - (11d) air quality action plan 2012 (doc)13 01 28 EX i - (11d) air quality action plan-app 1 (doc)13 01 28 EX i - (11d) air quality action plan-app 2 (pdf)13 01 28 EX i - (11d) air quality action plan-app 3 (pdf)

RESOURCES

12.STRATEGIC, SERVICE AND FINANCIAL PLANNING INTRODUCTION

This report is an introduction to the six agenda items that follow. (see report 18 below)

13.STRATEGIC PLANNING – THE STRATEGIC PLAN 2013-16

The purpose of this report is to allow consideration of the Council’s Strategic Plan for the period 2013-2016. (see report 18 below)

14.SERVICE PLANNING – SERVICE PLANS 2013-2016

This purpose of this report is to allow consideration of the service plans for the period 2013-2016. (see report 18 below)

15.FINANCIAL PLANNING – REVENUE SERVICES

The purpose of this report is to allow the Executive Committee to recommend to the Council the service levels and outputs it wishes to see and the associated revenue budget. This budget is a component part of the 2013/2014 council tax calculations. (see report 18 below)

16.FINANCIAL PLANNING – CAPITAL INVESTMENT PROGRAMME

The purpose of this report is to allow the Executive Committee to recommend to the Council its capital investment programme, in the light of the available funding. It also seeks approval to the Council’s Treasury Management Strategy for 2013/2014 in accordance with its Treasury Management Policy Statement. (see report 18 below)

17.FINANCIAL PLANNING – TREASURY MANAGEMENT

This report presents to Members:-

(a) the Annual Treasury Management Report and Prudential Indicators for 2012/13;

(b) a mid year review of the Treasury Management function 2012/13; and,

(c) the Treasury Management Strategy for 2013/14 – 2015/16.

(see report 18 below)

18.STRATEGIC, SERVICE AND FINANCIAL PLANNING - RECOMMENDATIONS

This report enables the Executive Committee to make its recommendations on the Strategic, Service and Financial Plans to the Council on 26 February 2013.

13 01 28 Ex i - (12 - 18) Strategic, Service and Financial Planning (doc)

19.OTHER BUSINESS - if approved under item 3 above.