Executive Committee - 24 June 2013

NOTICE AND AGENDA

For a meeting to be held in the Penn Chamber, Three Rivers House, Northway, Rickmansworth on Monday 24 June 2013 at 7.30pm.

Members of the Committee:-

Councillors Ann Shaw OBE (Chairman), Philip Brading (Vice-Chairman) (Public Services and Health)

Matthew Bedford (Resources)      Ralph Sangster

Sara Bedford (Sustainability)      Roger Seabourne (Community Safety)

Stephen Cox      Martin Trevett (Environment)

Ty Harris      Keith Williams (Leisure and Community)

David Gardner, Director of Corporate Resources and Governance

14 June 2013

The Executive Committee welcomes contributions from Members of the public to its discussion on agenda items. Contributions will be limited to one person speaking for and one against each item for not more than three minutes. Please note that in the event of registering your interest to speak on an agenda item but not taking up that right because the item is deferred, you will automatically be given the right to speak on that item at the next meeting of the Committee. Details of the procedure and the list for registering the wish to speak will be available for a short period before the meeting.

1.APOLOGIES FOR ABSENCE

2.MINUTES

To confirm as a correct record the Minutes of the Executive Committee meeting held on 25 March 2013.

13 03 25 EX mins (doc)

3.NOTICE OF OTHER BUSINESS

Items of other business notified under Council Procedure Rule 31 to be announced, together with the special circumstances which justify their consideration as a matter of urgency.   The Chairman to rule on the admission of such items.

4.DECLARATION OF INTERESTS

To receive any declarations of interest.

RESOURCES/JOINT SHARED SERVICES COMMITTEE

5.CONSIDERATION OF RECOMMENDATIONS FROM THE RESOURCES POLICY AND SCRUTINY COMMITTEE AND JOINT SHARED SERVICES COMMITTEE

To receive the recommendations of the Resources Policy and Scrutiny Committee held on 13 June 2013 and Joint Shared Services Committee held on 3 June 2013 in relation to the following item on the agenda for the Executive Committee on 24 June 2013.

5aFUTURE OF THE SHARED SERVICES JOINT COMMITTEE

To note and comment on the future of the Shared Services Joint Committee.

13 06 24 EX i - (05a) future of joint cttee (doc)

LEISURE AND COMMUNITY SAFETY

6.CONSIDERATION OF RECOMMENDATIONS FROM THE LEISURE AND COMMUNITY SAFETY POLICY AND SCRUTINY COMMITTEE

To receive the recommendations of the Leisure and Community Safety Policy and Scrutiny Committee held on 19 June 2013 in relation to the following items on the agenda for the Executive Committee on 24 June 2013.

13 06 24 EX i - (06) leisure recs (doc)

6aLEISURE COMMUNITY AND CAPITAL GRANTS APPLICATIONS

The committee is asked to consider one funding application for a Capital Grant of £6,753 from Home-Start Watford and Three Rivers.

13 06 24 EX i - (6a) grants (doc)

7.CONSIDERATION OF RECOMMENDATIONS FROM THE SUSTAINABLE ENVIRONMENT POLICY AND SCRUTINY COMMITTEE

To receive the recommendations of the Sustainable Environment Policy and Scrutiny Committee held on 4 June 2013 in relation to the following items on the agenda for the Executive Committee on 24 June 2013.

13 06 24 EX i - (07) seps recs (doc)

7aDRAFT HOUSING STRATEGY 2012 – 2015

The draft Housing Strategy 2012-2015 was considered by this Committee and the Executive Committee in January 2013 and approved for formal consultation. The Committee is asked to consider the draft Strategy for approval following the consultation.

13 06 24 EX i - (7a) housing strategy (doc)13 06 24 EX i - (7a) housing strategy-app 1 (doc)13 06 24 EX i - (7a) housing strategy-app 2 (doc)

7bLOUDWATER ESTATE CONSERVATION AREA APPRAISAL

To consider the adoption of the Loudwater Estate Conservation Area Appraisal to be used as a material consideration in the determination of planning applications.

13 06 24 EX i - (7b) loudwater conservation area (doc)13 06 24 EX i - (7b) loudwater cons area-app 1 (pdf)13 06 24 EX i - (7b) loudwater cons area-app 2 (pdf)

8.THE LOCAL PLAN: ADOPTION OF THE DEVELOPMENT MANAGEMENT POLICIES LOCAL DEVELOPMENT DOCUMENT

The Development Management Policies Local Development Document (LDD) is one of the main planning policy documents of the Local Plan (formally referred to as the Local Development Framework) and sets out the criteria against which all planning applications within the District will be considered.

The Development Management Policies LDD was approved by Council for formal submission to the Government in October 2012. In March 2013 an independent Inspector, appointed by the Planning Inspectorate, conducted the Examination by way of written exchanges and a series of hearings held on the 12 and 13 March 2013.

Having taken into account: the representations made on the submission version of the Development Management Policies LDD: subsequent written submissions and discussions made at the hearings and comments made on the modifications, the Inspector issued his Final Report on 29 May 2013.

The Non-Technical Summary in the Final Report states “ ….that the Three Rivers District Council Development Management Policies Local Development Document (LDD) provides an appropriate basis for the planning of the District over the next 15 years, providing a number of modifications are made to it.”

Having received the Inspector’s Final Report the Council is now able to consider adopting the Development Management Policies LDD, as modified.

13 06 24 EX i - (08) local plan (doc)13 06 24 EX i - (08) local plan-app 1 - inspectors final report (pdf)13 06 24 EX i - (08) local plan-app 2 - schedule of main modifications (pdf)13 06 24 EX i - (08) local plan-app 3 - schedule of additional modifications (pdf)13 06 24 EX i - (08) local plan-app 4 - development mngmnt policies ldd (pdf)

9.PROPOSED RICKMANSWORTH NEIGHBOURHOOD FORUM

To consider whether the proposed Rickmansworth Neighbourhood Forum can be designated as the Neighbourhood Forum for the Rickmansworth Neighbourhood Area.

13 06 24 EX i - (09) rick neighbourhood forum (doc)13 06 24 EX i - (09) rick neighbourhood forum-app 1 (pdf)13 06 24 EX i - (09) rick neighbourhood forum-app 2 (pdf)13 06 24 EX i - (09) rick neighbourhood forum-app 3 (pdf)

10.REVIEW OF LISTING PROCEDURE

This reports sets out whether it is necessary to review the existing procedure for listing locally important buildings which is currently delegated to the Director Of Community and Environmental Services.

13 06 24 EX i - (10) local list (doc)13 06 24 EX i - (10) local list-app 1 (doc)

PUBLIC SERVICES AND HEALTH

11.CONSIDERATION OF RECOMMENDATIONS FROM THE PUBLIC SERVICES AND HEALTH POLICY AND SCRUTINY COMMITTEE

To receive the recommendations of the Public Services and Health Policy and Scrutiny Committee held on 6 June 2013 in relation to the following items on the agenda for the Executive Committee on 24 June 2013.

13 06 24 EX i - (11) psandh recs (doc)

11aBOTTLE BANK CONSORTIUM

To advise members on the costs associated with the bottle bank consortium, with a view to non-renewal of the contract in February 2014.

13 06 24 EX i - (11a) bottle bank (doc)

11bCOUNCILLOR CALL FOR ACTION – CHERRY HILLS, SOUTH OXHEY

On 3 November 2011, this Committee considered a report (attached at Appendix 1) concerning a petition received by the Council requesting that they “carry out their duties as a responsible local authority and cut down the overgrown amenity land in Cherry Hills, South Oxhey immediately.”   Cherry Hills is in Ashridge Ward.

This matter was again raised by Councillor Ty Harris of Northwick Ward resulting in a subsequent report (attached at Appendix 2) being considered by this Committee on 14 March 2013.

Both reports set out the Committee’s powers to deal with a matter referred by a Member under Section 21A, paragraph (c) of the Local Government Act 2000 as amended by the Local Government and Public Involvement in Health Act 2007.

The Committee’s consideration of these reports, along with matters/questions arising as a result, is detailed at Section 2 below.

13 06 24 EX i - (11b) cherry hills (doc)13 06 24 EX i - (11b) cherry hills-app 1 (doc)13 06 24 EX i - (11b) cherry hills-app 2 (doc)13 06 24 EX i - (11b) cherry hills-app 3 (pdf)

11c PROPOSED REFUSE & RECYCLING SERVICE CHANGES

To recommend to Members service changes which will enable the removal of cardboard from the organic waste stream.

13 06 24 EX i - (11c) composting update rep (doc)

GENERAL

12CONSIDERATION OF RECOMMENDATIONS FROM THE AUDIT COMMITTEE

To receive the recommendations of the Audit Committee held on 13 June 2013 in relation to the following items on the agenda for the Executive Committee on 24 June 2013.

13 06 24 EX i - (12) audit rec (doc)

12a      AUDIT & INTERNAL CONTROL – RISK MANAGEMENT STRATEGY

The report recommends that the Executive Committee approves the Risk Management Strategy.

13 06 24 EX i - (12a) risk management strategy (doc)

13.REVIEW OF STRATEGIC RISKS

This report gives details of progress against the Risk Treatment Plans for the Strategic Risks identified in the Strategic Plan 2013-16.

13 06 24 EX i - (13) strategic risks (doc)

14.HERTFORDSHIRE LOCAL ENTERPRISE PARTNERSHIPS STRATEGY FOR SMART ECONOMIC GROWTH CONSULTATION

This report outlines the consultation from Hertfordshire Local Enterprise Partnership on its draft Strategy for Smart Economic Growth and request that members identify if they wish to submit a response.

13 06 24 EX i - (14) lep strategy rpt (doc)13 06 24 EX i - (14) lep strategy rpt-app a (plan for growth-consultation) (pdf)

15.OTHER BUSINESS - if approved under item 3 above.

16.      EXCLUSION OF PRESS AND PUBLIC

If the Committee wishes to consider the remaining items in private, it will be appropriate for a resolution to be passed in the following terms:-

“that under Section 100A of the Local Government Act 1972 the press and public be excluded from the meeting for the following items of business on the grounds that they involve the likely disclosure of exempt information as defined under paragraphs 3 and 5 of Part I of Schedule 12A to the Act. It has been decided by the Council that in all the circumstances, the public interest in maintaining the exemption outweighs the public interest in disclosing the information.”

(Note: If other confidential business is approved under item 3, it will also be necessary to specify the class of exempt or confidential information in the additional items.)

1.LAND REAR OF THE BYEWAY AND BATCHWORTH HILL,RICKMANSWORTH, POSSIBLE DISPOSAL

This report discusses the issues related to the possible disposal of a tranche of land owned by the Council to adjoining residents.

(To follow.)

2.      OTHER BUSINESS – if approved under item 3 above.