Executive Committee - 12 September 2005

NOTICE AND AGENDA

For a meeting to be held in the Penn Chamber, Three Rivers House, Rickmansworth, on Monday, 12 September 2005 at 7.30pm.

Members of the Committee (portfolio responsibility in brackets):-

Councillors Ann Shaw OBE (Chairman), Matthew Bedford (Vice-Chairman) (Housing)

Phil Brading (Public Services & Health)       Chris Whately-Smith (Leisure & Community)

Roger Seabourne (Community Safety)       Labour ( No appointment)

Richard Struck (Resources)       Conservative (no appointment)

Martin Trevett (Environment)       Conservative (no appointment)

Tony Beirne, Director of Strategic Services, 1 September 2005

The Executive Committee welcomes contributions from members of the public to its discussion on agenda items. Contributions will be limited to one person speaking for and one against each item for not more than three minutes. Please note that in the event of registering your interest to speak on an agenda item but not taking up that right because the item is deferred, you will automatically be given the right to speak on that item at the next meeting of the Committee. Details of the procedure and the list for registering the wish to speak will be available for a short period before the meeting.

1. APOLOGIES FOR ABSENCE

2.MINUTES

To confirm as a correct record the Minutes of the Executive Committee meeting held on 15 August 2005

05 08 15 EX mins (doc)

3.NOTICE OF OTHER BUSINESS

Items of other business notified under Council Procedure Rule 31 to be announced, together with the special circumstances which justify their consideration as a matter of urgency. The Chairman to rule on the admission of such items.

PUBLIC SERVICES AND HEALTH

4. EXCEPTIONS TO PROCUREMENT PROCEDURE IN RELATION TO REMEDIAL WORKS TO DEFECTIVE SEWERS AT A SPECIFIC LOCATION

To report to Executive Committee the details relating to not advertising for expressions of interest to tender in respect of works to remedy defective sewers at a specific location within the district.

05 09 12 EX i - (04) exception to procurement procedure re sewers (doc)

4aCONSIDERATION OF RECOMMENDATIONS FROM THE PUBLIC SERVICES AND HEALTH POLICY PANEL

To receive the recommendations of the Public Services and Health Policy Panel held on 8 September 2005 relating to Agenda Item 4b. Any other recommendations to be reported at the meeting

05 09 12 EX 1 (4a) public services recs (doc)

4b HAZARDOUS WASTE REGULATIONS

To advise Members of the charges currently imposed by other authorities within Hertfordshire for special collections and recommend price increases for those items that are legally required to be collected separately.

05 09 12 EX i - (4b) hazardous waste regulation (doc)

RESOURCES

5.CONSIDERATION OF RECOMMENDATIONS FROM THE RESOURCES POLICY PANEL

To receive the recommendations of the Resources Panel held on 17 August 2005 relating Agenda Item 5a. Any other recommendations to be reported at the meeting.

05 09 12 EX i - (05) rs recs (doc)

5a E-GOVERNMENT PROJECTS AND EXPENDITURE

This report provides Members with updates on ICT projects and lists options for expenditure of the IEG4 Grant and the Council’s Capital Programme for ICT projects in 2005/06.

05 09 12 EX i - (5a) ict and egovt (doc)05 09 12 EX i - (5a) ict and egovt-app3and4 (xls)

6.FINANCIAL POSITION STATEMENT & BUDGET MONITORING REPORT – JULY 2005 (MONTH 4)

This report gives an update of the three- year medium- term financial plan and the position on the current year’s budget for the period ending on 31 July 2005.

05 09 12 EX i - (06) financial statement (doc)05 09 12 EX i - (06) financial statement app (xls)

STEWARDSHIP & GOVERNANCE - AN AUDIT COMMITTEE

7.This report considers the contents of an Audit Commission publication “Stewardship and governance 2004” and whether the Council should set up a separate audit committee.

05 09 12 EX i - (07) stewardship and governance - audit committee (doc)

8.MORTGAGE ADVANCES – INTEREST RATES

The purpose of this report is to seek approval to the rate of interest charged on mortgages granted by the Council.

05 09 12 EX i - (08) mortgage advances - interest rates (doc)

9.AUDIT COMMISSION COMPREHENSIVE PERFORMANCE ASSESSMENT (CPA), USE OF RESOURCES JUDGEMENT & VALUE FOR MONEY (VFM) SELF ASSESSMENT

This report details the latest developments on CPA and seeks approval to a Value for Money Self Assessment prepared for the external auditor

05 09 12 EX i - (09) vfm self assessment (doc)

10. FORMULA GRANT DISTRIBUTION CONSULTATION

This report recommends that the Council responds to a Government Consultation Paper on the formula grant distribution.

05 09 12 EX i - (10) formula grant distribution consultation (doc)

ENVIRONMENT

11.CONSIDERATION OF RECOMMENDATION FROM THE HOUSING AND ENVIRONMENT POLICY PANEL

To receive the recommendations of the Housing and Environment Panel held on 19 July 2005 relating to Agenda item 11a below. Any other recommendations to be reported at the meeting.

05 09 12 EX i - (11) hepp recs (doc)

11a THREE RIVERS DISTRICT COUNCIL - CAR PARKING BAY PROGRAMME

This report updates Members on schemes in the District Council’s Car Parking Bay Programme

05 09 12 EX i - (11a) car parking bay programme (doc)05 09 12 EX i - (11a) car parking bay programme-app 1 (doc)

LEISURE

12.WOODSIDE LEISURE COMPLEX

To request that The Executive Committee give in-principle support to this Council entering into a partnership with Watford Borough Council for the provision of a new Leisure Centre on the existing Woodside Leisure Centre site.

05 09 12 EX i - (12) woodside leisure complex (doc)

13.WATERSMEET – DAY BREAK

This report outlines the issues associated with Daybreak’s rent and VAT following the transfer of their lease from Watersmeet Trust Ltd. to the Council.

05 09 12 EX i - (13) watersmeet and daybreak (doc)

GENERAL

14.LOCAL STRATEGIC PARTNERSHIP (LSP) DEVELOPMENT OF THE COMMUNITY PLAN

The purpose of this report is to update the Committee on the work of the LSP, specifically to seek the Committee’s views on how the Council should respond to the consultation that will be carried out by the LSP to develop the new Community Strategy.

05 09 12 EX i - (14) lsp report - community strategy review recommendations (doc)05 09 12 EX i - (14) lsp report board terms of reference (app 2) (doc)

15.DISTRICT CHILDREN & YOUNG PEOPLE’S STRATEGIC PARTNERSHIP

Recent central government developments regarding Children and Young People require consideration by Three Rivers District Council. The whole-system reform of the delivery of children’s services has refocused services around the child, young person and family and has introduced a statutory duty for inter-agency co-operation. The purpose of this report is to inform Members of these developments and consider what might be an appropriate response for Three Rivers.

05 09 12 EX i - (15) dcypsp (doc)05 09 12 EX i - (15) dcypsp-app 2 (doc)

16. GREEN PAPER - YOUTH MATTERS

The purpose of this report is to inform the Executive Committee of the proposed measures raised in Youth Matters designed to overhaul services for young people and to advise Members of the consultation deadline of 4th November

05 09 12 EX i - (16) youth matters report (doc)

17.OTHER BUSINESS - if approved under item 3 above.

18.EXCLUSION OF PRESS AND PUBLIC

If the Committee wishes to consider the remaining item in private, it will be appropriate for a resolution to be passed in the following terms:-

"that, under Section 100A(4) of the Local Government Act 1972, the press and public be excluded from the meeting for the following items of business on the grounds that it involves the likely disclosure of exempt information as defined in paragraph 3 and 9 respectively of Part I of Schedule 12A to the Act."

Note: If other confidential business is approved under item 3, it will also be necessary to specify the class of exempt or confidential information in the additional items).

1.RENT ARREARS WRITE OFFS

To seek authority to write off two tenants' arrears where the arrears arose on a former tenancy.

2.CONTRACT FOR BANKING SERVICES

The report seeks approval to a variation to the authority to extend the life of the current contract for banking services.

3.OTHER BUSINESS - if approved under item 3 above.