Executive Committee - 12 July 2010

NOTICE AND AGENDA

For a meeting to be held in the Penn Chamber, Three Rivers House, Rickmansworth, on Monday 12 July 2010 at 7.30pm.

Members of the Committee:-

Councillors Ann Shaw OBE (Chairman), Matthew Bedford (Vice-Chairman) (Resources)

Sara Bedford (Sustainability)       Stephen King

Phil Brading (Public Services and Health)       Roger Seabourne (Community Safety)

Kemal Butt       Martin Trevett (Environment)

Chris Hayward       Chris Whately-Smith (Leisure and Community)

David Gardner, Director of Corporate Resources and Governance

2 July 2010

The Executive Committee welcomes contributions from Members of the public to its discussion on agenda items. Contributions will be limited to one person speaking for and one against each item for not more than three minutes. Please note that in the event of registering your interest to speak on an agenda item but not taking up that right because the item is deferred, you will automatically be given the right to speak on that item at the next meeting of the Committee. Details of the procedure and the list for registering the wish to speak will be available for a short period before the meeting.

1.  APOLOGIES FOR ABSENCE

2. MINUTES

To confirm as a correct record the Minutes of the Executive Committee meeting held on 7 June 2010.

10 06 07 EX mins (doc)

3. NOTICE OF OTHER BUSINESS

Items of other business notified under Council Procedure Rule 31 to be announced, together with the special circumstances which justify their consideration as a matter of urgency.   The Chairman to rule on the admission of such items.

4. DECLARATION OF INTERESTS

To receive any declarations of interest.

RESOURCES

5. BUDGET MONITORING REPORT – (MONTH 2)

This report seeks approval to changes in the approved medium-term financial plan based on information contained in the Financial Position Statement for the period ending June 2010 (Month 2).

10 07 12 EX i - (05) budget monitoring rpt - may 2010 (doc)

6. CONSIDERATION OF RECOMMENDATIONS FROM THE RESOURCES POLICY AND SCRUTINY COMMITTEE

To receive the recommendations of the Resources Policy and Scrutiny Committee held on 1 July 2010 in relation to the following items on the agenda for the Executive Committee on 12 July 2010.

10 07 12 EX i - (06) res recs (doc)

6a FILMING ADMINISTRATION FEES

This report recommends the introduction of an administrative charge for filming permission enquiries.

10 07 12 EX i - (6a) filming admin fees (doc)

6b PROCUREMENT STRATEGY

To provide the Committee with details on the revised Procurement Strategy being adopted by the Council.

10 07 12 EX i - (6b) trdc procurement strategy (doc)10 07 12 EX i - (6b) trdc procurement strategy-addendum (doc)10 07 12 EX i - (6b) trdc procurement strategy-app (v2 200110) (doc)

6c 39 OXHEY DRIVE – LEASE

This report is concerned with the leasing of 39 Oxhey Drive for 3 years to Three Rivers District Council (TRDC) from Herts County Council and the subsequent sub-letting of the building from Three Rivers District Council to ASCEND to enable the Local Strategic Partnership funded ‘Step-Up’ project to take place.

10 07 12 EX i - (6c) 39 oxhey drive - lease (doc)

6d PROPOSED CHILDREN’S CENTRE, HAMPERMILL LANE, OXHEY HALL

A report setting out the proposed leasing arrangements for the Ebury Children’s Centre.

10 07 12 EX i - (6d) oxhey hall comm centre rpt (doc)

6e SERVICE PLANS

To receive recommendations concerning the monitoring of Service Plans.

10 07 12 EX i - (6e) service plan mon rpt 2009-10 year end (doc)

6f DRAFT SCOPING DOCUMENT FOR JOINT SHARED SERVICE SCRUTINY

To review and make necessary changes to the draft joint shared service scrutiny scoping document (Appendix A).

10 07 12 EX i - (6f) draft scoping doc for shared service scrutiny (doc)

LEISURE AND COMMUNITY SAFETY

7.  CONSIDERATION OF RECOMMENDATIONS FROM THE LEISURE AND COMMUNITY SAFETY POLICY AND SCRUTINY COMMITTEE

To receive the recommendations of the Leisure and Community Safety Policy and Scrutiny Committee held on 15 June 2010 in relation to the following items on the agenda for the Executive Committee on 12 July 2010.

10 07 12 EX i - (07) leis recs (doc)

7a LEISURE FACILITIES MANAGEMENT CONTRACT

This report introduces Hertsmere Leisure Trust’s plans for 2010/11.

10 07 12 EX i - (7a) lfm report (doc)

7b LEISURE AND COMMUNITY GRANT APPLICATIONS

The Committee is asked to consider the first round of applications from groups and organisations for grant support from the Leisure and Community Grants 2010/11 revenue budget.

The applications to be considered are for Leisure and Community Grants to The Jazz Workshop and Croxley Green All Saints Church.

The application for Urban Elite Team to be considered which has the recommendation to decline an award at this round.

10 07 12 EX i - (7b) leisure and comm grants (doc)

7c CAPITAL GRANTS

For the Committee to consider two capital grant applications from 6th Rickmansworth Sea Scouts and the Maple Cross Club.

The Rickmansworth Sea Scouts are requesting a £15,000 capital grant towards completing the refurbishment of their Headquarters. This is dealt with in paragraphs 2.1-2.11.

The Maple Cross Club is requesting a £15,000 capital grant towards completing the extension of its facilities as part of a community project. This is dealt with in paragraphs 2.12-2.24.

10 07 12 EX i - (7c) capital grants (doc)

7d ACQUISITION OF LAND AT PHASES 1 AND 4 ABBEY PARK, ABBOTS LANGLEY AND APPROPRIATING IT FOR USE AS PUBLIC OPEN SPACE

This is an update report on the above, following the report which went to the Committee on 2 March 2010.

At the meeting on 2 March, Members sought planning views on what action could be taken if maintenance was not undertaken at these open space areas.

10 07 12 EX i - (7d) acquisition of open space (doc)10 07 12 EX i - (7d) acquisition of open space-app a (pdf)

7e LEISURE DEVELOPMENT WORK PROGRAMME UPDATE

The purpose of this report is to update members on a number of Leisure Development’s work programme projects, including the capital schemes for 2010/11.

10 07 12 EX i - (7e) leisure work update (doc)

7f WATERSMEET BUSINESS PLANNING REVIEW

This report describes a business planning review for the community hire and pantomime operation at Watersmeet.

10 07 12 EX i - (7f) watersmeet business plan (doc)10 07 12 EX i - (7f) watersmeet-app a (doc)10 07 12 EX i - (7f) watersmeet-app b (doc)

7g NINE LIVES FURNITURE RECYCLING

To receive the Business Plan in respect of this Organisation and to consider awarding a grant.

10 07 12 EX i - (7g) nine lives (doc)10 07 12 EX i - (7g) business plan 2010-13 and appx (pdf)

SUSTAINABLE ENVIRONMENT

8. CONSIDERATION OF RECOMMENDATIONS FROM THE SUSTAINABLE ENVIRONMENT POLICY AND SCRUTINY COMMITTEE

To receive the recommendations of the Sustainable Environment Policy and Scrutiny Committee held on 29 June 2010 in relation to the following items on the agenda for the Executive Committee on 12 July 2010.

10 07 12 EX i - (08) sust env recs (doc)10 07 12 EX i - (08) sust env recs-addendum (doc)

8a CHORLEYWOOD COMMON ARTICLE 4 DIRECTION

To confirm the Chorleywood Common Article 4(2) Direction following the statutory 28 day consultation period in order to restrict permitted development rights in the Chorleywood Common Conservation Area by requiring planning permission for alterations to windows, chimneys, front boundary treatments and hardstanding.

10 07 12 EX i - (8a) chorleywood common (doc)10 07 12 EX i - (8a) chorleywood common-app (article 4) (pdf)

8bSUSTAINABILITY INITIATIVES – PROGRESS AND PERFORMANCE UPDATE

This report details progress to date on a range of schemes and performance indicators previously identified to the Committee, and makes suggestions for future initiatives.

10 07 12 EX i - (8b) sustainability initiatives (doc)

PUBLIC SERVICES AND HEALTH

9. CONSIDERATION OF RECOMMENDATIONS FROM THE PUBLIC SERVICES AND HEALTH POLICY AND SCRUTINY COMMITTEE

To receive the recommendation of the Public Services and Health Policy and Scrutiny Committee held on 17 June 2010 in relation to the following item on the agenda for the Executive Committee on 12 July 2010.

10 07 12 EX i - (09) pshs recs (doc)

9a PRIVATE WATER SUPPLY REGULATIONS 2009

To advise Members of the Private Water Supply Regulations 2009 that came into force on 1 January 2010 and the schedule of fees that the Council may charge for risk assessments, investigations, sampling and analysis.

10 07 12 EX i - (9a) private water supply regs 2009 (doc)

9b CEMETERY ISSUES

To advise Members of the limited space remaining within Woodcock Hill cemetery and notify them of a request from two members of the public to rescind their previous decision to not allow the pre-purchasing of graves.

10 07 12 EX i - (9b) cemetery report (doc)10 07 12 EX i - (9b) cemetery report-app a (doc)10 07 12 EX i - (9b) cemetery report-app b (doc)

GENERAL

10. NEW EXECUTIVE ARRANGEMENTS, CHANGES TO OVERVIEW AND SCRUTINY AND ELECTIONS

Consideration of the attached report was deferred by this Committee at its meeting on 29 March 2010 to enable further information to be provided (Minute EX101/09).

10 07 12 EX i - (10) new exec arrangements (doc)

11. REVIEW OF STRATEGIC RISKS

This report gives details of progress against the Risk Treatment Plans for the Strategic Risks identified in the Strategic Plan 2010-13.

10 07 12 EX i - (11) strategic risks (doc)

12. PLANNED EFFICIENCY SAVINGS

This report sets out progress with achieving planning efficiency savings through the Shared Services programme.

10 07 12 EX i - (12) planned efficiency savings (doc)

13. OTHER BUSINESS -  if approved under item 3 above

14. EXCLUSION OF PRESS AND PUBLIC

If the Committee wishes to consider the remaining item in private, it will be appropriate for a resolution to be passed in the following terms:-

“that under Section 100A of the Local Government Act 1972 the press and public be excluded from the meeting for the following item(s) of business on the grounds that they involve the likely disclosure of exempt information as defined under Paragraphs (1 to 7) of Part I of Schedule 12A to the Act. It has been decided by the Council that in all the circumstances, the public interest in maintaining the exemption outweighs the public interest in disclosing the information.”

(Note: If other confidential business is approved under item 3, it will also be necessary to specify the class of exempt or confidential information in the additional items.)

1.