Executive Committee - 1 December 2008

NOTICE AND AGENDA

For a meeting to be held in the Penn Chamber, Three Rivers House, Rickmansworth, on Monday 1 December 2008 at 7.30pm.

Members of the Committee (portfolio responsibility in brackets):-

Councillors Ann Shaw OBE (Chairman), Matthew Bedford (Vice-Chairman) (Resources)

Phil Brading (Public Services and Health)       Roger Seabourne (Community Safety)

Chris Hayward       Ron Spellen

David Sansom       Martin Trevett (Environment)

Alison Scarth (Sustainability)       Chris Whately-Smith (Leisure and Community)

David Gardner, Director of Corporate Resources and Governance

21 November 2008

The Executive Committee welcomes contributions from Members of the public to its discussion on agenda items.   Contributions will be limited to one person speaking for and one against each item for not more than three minutes. Please note that in the event of registering your interest to speak on an agenda item but not taking up that right because the item is deferred, you will automatically be given the right to speak on that item at the next meeting of the Committee. Details of the procedure and the list for registering the wish to speak will be available for a short period before the meeting.

1.APOLOGIES FOR ABSENCE

2. MINUTES

To confirm as a correct record the Minutes of the Executive Committee meeting held on 20 October 2008 and extraordinary Committee meeting held on 24 November 2008.

08 11 24 EX mins (doc)

3. NOTICE OF OTHER BUSINESS

Items of other business notified under Council Procedure Rule 31 to be announced, together with the special circumstances which justify their consideration as a matter of urgency. The Chairman to rule on the admission of such items.

4. DECLARATION OF INTERESTS

To receive any declarations of interest.

RESOURCES

5. CONSIDERATION OF RECOMMENDATIONS FROM THE RESOURCES POLICY AND SCRUTINY COMMITTEE

To receive the recommendations of the Resources Policy and Scrutiny Committee held on 13 November 2008 in relation to the following items on the Executive agenda on 1 December 2008.

08 12 01 EX i - (05) res recs (doc)

5aALLOTMENTS AT BIRSTALL GREEN, ASHFORD GREEN, AND MARKESTON GREEN SOUTH OXHEY

This report brings to the attention of members a proposal to bring the allotments at Birstal Green, Ashford Green and Markeston Green, South Oxhey, back into use.

08 12 01 EX i - (5a) birstal-ashford allots (doc)08 12 01 EX i - (5a) birstal-ashford allots-app (pdf)

5b MEETINGS OF RESOURCES POLICY AND SCRUTINY COMMITTEE

To consider proposals to reduce the number of meetings of this Committee.

08 12 01 EX i - (5b) mtgs resources psc (doc)08 12 01 EX i - (5b) mtgs resources psc-app (cwp rpt) (doc)

6. FINANCIAL POSITION STATEMENT AND BUDGET MONITORING REPORT – (MONTH 7 )

This report gives an update of the three-year medium-term financial plan and the position on the current year’s budget for the period ending on 26 October 2008.

08 12 01 EX i - (07) special expenses (doc)

7. SPECIAL EXPENSES

This report reviews the Council’s general and special expenses.

08 12 01 EX i - (07) special expenses (doc)

8. LOCAL GOVERNMENT SETTLEMENT

To receive an oral report by the Director of Corporate Resources and Governance.

9. COUNCIL TAX BASE FINANCIAL YEAR 2009/2010

This report details the Authority’s council tax base for 2009/2010 which must be approved between 1 December 2008 and 31 January 2009.

08 12 01 EX i - (09) council tax base 09-10 (doc)08 12 01 EX i - (09) council tax base 09-10-additional info 01 (doc)08 12 01 EX i - (09) council tax base 09-10-additional info 02 (xls)08 12 01 EX i - (09) council tax base 09-10-app 1 (xls)08 12 01 EX i - (09) council tax base 09-10-app 2 (doc)

10. REVIEW OF STRATEGIC RISKS

This report gives details of progress against the Risk Treatment Plans for the Strategic Risks identified in the Strategic Plan 2008-11 and any subsequently identified strategic risks.

08 12 01 EX i - (10) review of strategic risks (doc)

SUSTAINABILITY

11. CONSIDERATION OF RECOMMENDATIONS FROM THE SUSTAINABLE ENVIRONMENT POLICY AND SCRUTINY COMMITTEE

To receive the recommendations of the Sustainable Environment Policy and Scrutiny Committee held on 4 November 2008 in relation to the following items respectively on the Executive agenda on 1 December 2008.

08 12 01 EX i - (11) sust env recs (doc)

11a STRATEGIC HOUSING LAND AVAILABILITY ASSESSMENT AND HOUSING SITES FOR THE LDF CORE STRATEGY

To agree the smaller housing sites as recommended by the Local Development Framework (LDF) Member Panel for inclusion in the Core Strategy Preferred Options Document.

08 12 01 EX i - (11a) shlaa (doc)08 12 01 EX i - (11a) shlaa-app 1 (pdf)

11b  RICKMANSWORTH PARKING SCHEME

To confirm a programme of new parking restrictions for implementation, following consultation.

08 12 01 EX i - (11b) rickmansworth parking scheme (doc)08 12 01 EX i - (11b) rickmansworth parking scheme-app 1 (doc)08 12 01 EX i - (11b) rickmansworth parking scheme-app 2 (doc)

11c GREEN STREET CYCLE TRACK, CHORLEYWOOD

To agree a scheme for implementation.

08 12 01 EX i - (11c) green street cycle scheme (doc)08 12 01 EX i - (11c) green street cycle track-app 1 (pdf)

11d THREE RIVERS LOCAL DEVELOPMENT FRAMEWORK- ANNUAL MONITORING REPORT

This report sets out the Annual Monitoring Report 2007/08 prepared as part of the Local Development Framework and seeks the committee’s approval for its submission to the Secretary of State.

08 12 01 EX i - (11d) ldf annual monitoring (doc)08 12 01 EX i - (11c) green street cycle track-app 1 (pdf)

12. LOCAL DEVELOPMENT FRAMEWORK- CHANGES TO CORE STRATEGY DEVELOPMENT PLAN DOCUMENT: ‘PREFERRED OPTIONS’

The Core Strategy ‘Preferred Options’ were considered by the Executive Committee (20.10.08) and Sustainable Environment Policy and Scrutiny Committee (6.10.08). Previous reports highlighted a small number of gaps and uncertainties that were dependent on the results of on-going studies. This report sets out changes to the technical document that are considered necessary in order to reflect up to date information and circumstances. The Committee is recommended to agree the changes, prior to public consultation in early 2009.

08 12 01 EX i - (12) changes to core strategy (doc)08 12 01 EX i - (12) changes to core strategy-app 1 (doc)08 12 01 EX i - (12) changes to core strategy-app 2 (doc)

13. GREEN TRAVEL PLAN FOR THREE RIVERS DISTRICT COUNCIL

To agree a scheme for implementation.

08 12 01 EX i - (13) green travel plan (doc)

13a BYEWATERS ESTATE

To review approval for the use of the commuted sum reserve for the maintenance of communal open spaces, footways and cycle ways on the Byewaters estate, in the light of the terms of the Section 106 planning agreement for the development.

08 12 01 EX i - (13a) byewaters estate (doc)

LEISURE AND COMMUNITY

14.CONSIDERATION OF RECOMMENDATIONS FROM THE LEISURE AND COMMUNITY SAFETY POLICY AND SCRUTINY COMMITTEE

To receive the recommendations of the Leisure and Community Safety Policy and Scrutiny Committee held on 21 October 2008 in relation to the following items respectively on the Executive agenda on 1 December 2008.

08 12 01 EX i - (14) leis recs (doc)08 12 01 EX i - (14) leis recs-app (doc)

14a CITIZENS ADVICE BUREAU (CAB)

For the Committee to receive a presentation on the work of the Citizens Advice Bureau over the past three years.

08 12 01 EX i - (14a) cab (doc)08 12 01 EX i - (14a) cab-app a (doc)08 12 01 EX i - (14a) cab-app b (doc)

14b LEISURE AND COMMUNITY GRANT APPLICATIONS

The Committee is asked to consider the third round of applications from groups and organisations for grant support from the Leisure and Community Grants 2008/09 revenue position and to recommend accordingly to the Executive Committee.

The applications to be considered are for Community Grants to South West Herts Community Transport Scheme (Roundabout Transport) and Putting It Together Productions.

08 12 01 EX i - (14b) leisure grants (doc)

14c CORPORATE ANTI-SOCIAL BEHAVIOUR POLICY

This report presents a new Corporate Anti-Social Behaviour Policy for approval by Council.

08 12 01 EX i - (14c) corporate asb policy (doc)

14d UPDATE ON THE WORK OF THE ARBORIST TEAM AND HOW THIS HAS BEEN AFFECTED BY THE THRIVE TRANSFER

To outline the issues surrounding the transfer of the Three Rivers District Council Housing Stock to Thrive Homes and the impact that this has had on the Arboricultural team.

08 12 01 EX i - (14d) update on arborists work (doc)

15.CONSIDERATION OF RECOMMENDATIONS FROM THE PUBLIC SERVICES AND HEALTH POLICY AND SCRUTINY COMMITTEE

To receive the recommendations of the Public Services and Health Policy and Scrutiny Committee held on 23 October 2008 in relation to the following items respectively on the Executive agenda on 1 December 2008.

08 12 01 EX i - (15) phs recs (doc)

15a ANNUAL REVIEW OF THE FOOD LAW ENFORCEMENT SERVICE PLAN

To review the 2007/08 Food Law Enforcement Service Plan; to recommend strategy on the Council’s statutory duties for 2008/09 and to recommend the revised plan for 2008/09 to Executive Committee.

08 12 01 EX i - (15a) food plan 2008-09 (doc)

16.CONSIDERATION OF RECOMMENDATIONS FROM THE CONSTITUTION WORKING PARTY

To receive the recommendations of the Constitution Working Party held on 28 October 2008 in relation to the following items respectively on the Executive agenda on 1 December 2008.

08 12 01 EX i - (16) cwp recs (doc)

16a CONSTITUTION WORKING PARTY

(i)

08 12 01 EX i - (16a i) council procedure rules (doc)

(ii)

08 12 01 EX i - (16a ii) shared services cttee (doc)

(iii)

08 12 01 EX i - (16a iii) delegation to officers (doc)

(iv)

08 12 01 EX i - (16a iv) review of scrutiny (doc)

(iv)

08 12 01 EX i - (16a iv) review of scrutiny-app (calendar) (doc)

17. CONSULTATION PAPER ON CODE OF CONDUCT FOR LOCAL AUTHORITY MEMBERS

To consider responses to be made to a consultation paper produced by the Department of   Communities and Local Government (DCLG) proposing a review of the Code of Conduct for Local Authority Members.

08 12 01 EX i - (17) code of conduct (doc)

18. ADOPTION OF A POLICY ON THE ACQUISITION OF COMMUNICATIONS DATA UNDER THE REGULATION OF INVESTIGATORY POWERS ACT 2000 (RIPA)

This report sets out the proposed new Corporate Policy governing the acquisition and disclosure of Communications Data. The report went to Leisure and Community Safety and Scrutiny Committee on 21 October 2008 but was deferred when Members expressed some concern as to the extent of the powers being used. This report seeks to offer further clarification so as to take the matter forward.

08 12 01 EX i - (18) ripa (doc)08 12 01 EX i - (18) ripa-app (doc)08 12 01 EX i - (18) ripa-app policy (doc)

19. CALENDAR OF MEETINGS

To consider the draft Calendar of Meetings for the Local Government Year 2009/2010.

08 12 01 EX i - (19) calendar 2009-10 (doc)08 12 01 EX i - (19) draft council calendar 2009-10 (doc)

20. APPOINTMENTS TO THRIVE BOARD

To seek replacements of Council representatives on the Thrive Homes Board.

08 12 01 EX i - (20) thrive homes board - reps (doc)

21.OTHER BUSINESS -  if approved under item 3 above

22. EXCLUSION OF PRESS AND PUBLIC

If the Committee wishes to consider the remaining item in private, it will be appropriate for a resolution to be passed in the following terms:-

“that under Section 100A of the Local Government Act 1972 the press and public be excluded from the meeting for the following items of business on the grounds that they involve the likely disclosure of exempt information as defined under Paragraph 3 of Part I of Schedule 12A to the Act. It has been decided by the Council that in all the circumstances, the public interest in maintaining the exemption outweighs the public interest in disclosing the information.”

(Note: If other confidential business is approved under item 3, it will also be necessary to specify the class of exempt or confidential information in the additional items).

OTHER BUSINESS