Constitution Sub-Committee - 7 March 2023 (7pm)

NOTICE AND AGENDA

For a virtual/remote meeting to be held at 7pm on Tuesday 7 March 2023.

The livestreaming link for the meeting is provided below:

https://aisapps.sonicfoundry.com/AuditelScheduler/Player/Index/?id=a44786aa-67b2-4178-ae89-c4952d01e5a6&presID=e19cdf7d31f24b1692e2ca25cd9db9c81d

Members of the Constitution Sub-Committee:

Councillors

Stephen Giles-Medhurst (Chair)

Sarah Nelmes (Vice-Chair)

Stephen Cox

Lisa Hudson

Chris Lloyd

Debbie Morris

Ciaran Reed

Roger Seabourne

Dominic Sokalski

Joanne Wagstaffe Chief Executive

27 February 2023

The Council welcomes contributions from Members of the public to its discussion on agenda items at its Committee/Sub-committee meetings.

Contributions will be limited to one person speaking for and one against each item for not more than three minutes.

Please note that in the event of registering your interest to speak on an agenda item but not taking up that right because the item is deferred, you will automatically be given the right to speak on the item at that next meeting of the Committee.  Details of the procedure are provided below:

Members of the public wishing to speak will be entitled to register and identify which report they wish to speak on from the published agenda for the meeting.  Those who wish to register to speak should notify the Committee team by e-mail CommitteeTeam@threerivers.gov.uk  before the meeting. This will allow the Committee Team to prepare the speaker sheet in advance of the meeting to forward to the Chair of the meeting.

In accordance with The Openness of Local Government Bodies Regulations 2014 any matters considered under Part 1 business only of the meeting may be filmed, recorded, photographed, broadcast or reported via social media by any person.

Recording and reporting the Council’s meetings is subject to the law and it is the responsibility of those doing the recording and reporting to ensure compliance.  This will include the Human Rights Act, the Data Protection Act and the laws of libel and defamation.

1.  APOLOGIES FOR ABSENCE

2.  MINUTES

To confirm as a correct record the Minutes of the Constitution sub-committee meeting held on 7 March 2022 and the special meeting held on 6 July 2022

3.  NOTICE OF OTHER BUSINESS

Items of other business notified under Council Procedure Rule 30 to be announced, together with the special circumstances that justify their consideration as a matter of urgency. The Chair to rule on the admission of such items.

4.  DECLARATION OF INTERSTS

To receive any declarations of interest.

5.  MINUTE WRITING STANDARDS

This report is being presented to the Constitution sub-committee to receive and consider a guide on minute writing standards at TRDC, as detailed at Appendix 1 of the report.

6.         EXCLUSION OF PRESS AND PUBLIC

If the sub-committee wishes to consider the remaining item in private, it will be appropriate for a resolution to be passed in the following terms:- “that under Section 100A of the Local Government Act 1972 the press and publicbe excluded from the meeting for the following item of business on the grounds that it involves the likely disclosure of exempt information as defined under paragraphs 1-7 of Part I of Schedule 12A to the Act. It has been decided by the Council that in all the circumstances, the public interest in maintaining the exemption outweighs the public interest in disclosing the information.”

1.  OTHER BUSINESS – If approved under item 3 above.