Community Governance Review Working Party - 23 January 2017

NOTICE AND AGENDA

For a meeting to be held in the Penn Chamber, Three Rivers House, Rickmansworth, on Monday 23 January 2017 at 4pm.

Members of the Working Party:-

Councillors:

Kemal Butt      Paula Hiscocks        Heather Kenison        Debbie Morris

Sarah Nelmes        Reena Ranger      Ralph Sangster      David Sansom

Martin Trevett      Alison Wall

Steven Halls, Chief Executive
13 January 2017

1.  APOLOGIES FOR ABSENCE

2.DECLARATION OF INTERESTS

To receive any declarations of interest.

3.  MINUTES OF PREVIOUS MEETING OF THE WORKING PARTY

To agree the minutes of the meeting held on 17 October 2016.

4.UPDATES ON ACTIONS IN MINUTES

Premises - Quote for premises (e.g. Rivertech) be obtained  Completed

Website - Information on the new Council on TRDC website  Completed

Domain Name – to be purchased Completed

Link be put on domain name page redirecting to TRDC website – in progress

Date of first meeting - 18 May 2017 at 6pm - venue to be confirmed

Annual meeting of electors – advise whether this needs to be held before 2018 – action: CH

Publicity - Summons to first Parish Council meeting to go on local noticeboards and sent to local contacts list used during Community Governance Review – action: SH

Information be sent to residents to let them know new Council being set up - Three Rivers Times article published in Winter 2016 edition, with information on how to stand for election for the new Council  Completed

Public Liability Insurance - to be purchased to make sure is in place for new Council  Completed

Draft Policies to be prepared (all Completed):

1. Code of Conduct
2. Complaints Policy
3. Data Protection Policy
4. Disciplinary and Grievance Arrangements
5. Documentation Retention Policy
6. Equal Opportunity Statement
7. Equality and Diversity Policy
8. Financial Regulations
9. Grant Application Form
10. Grant Awarding Policy
11. Health and Safety Policy
12. Publication Scheme
13. Risk Assessment and Management Policy
14. Scheme of Delegation
15. Standing Orders
16. Statement of Intent on Training and Development for Members and   Staff

5.INFORMATION FROM CATHY WATSON, HEAD OF HUMAN RESOURCES, THREE RIVERS DISTRICT COUNCIL AND WATFORD BOROUGH COUNCIL

6.ANY OTHER BUSINESS / DATE OF NEXT MEETING

7.PUBLICATION OF AGENDA

That the agenda and reports for this meeting be published immediately.