Community Governance Review Working Party - 17 October 2016

NOTICE AND AGENDA

(For the action notes of this meeting, please follow this link: http://www.threerivers.gov.uk/egcl-page/community-governance-review-working-party-minutes)

For a meeting to be held in the Penn Chamber, Three Rivers House, Rickmansworth, on Monday 17 October 2016 at 4pm.

Members of the Working Party:-

Councillors:

Kemal Butt      Paula Hiscocks        Heather Kenison        Debbie Morris

Sarah Nelmes      Reena Ranger      Ralph Sangster      David Sansom

Martin Trevett        Alison Wall

Steven Halls, Chief Executive
7 October 2016

1.

APOLOGIES FOR ABSENCE

2.

DECLARATION OF INTERESTS

To receive any declarations of interest.

3.

MINUTES OF PREVIOUS MEETING OF THE WORKING PARTY

To agree the minutes of the meeting held on 24 August 2016.

4.

FOR DISCUSSION

Attached for information:

• Reorganisation Order - /media/document/reorganisation-order-4-oct-2016.pdf
• Budget for Batchworth Parish Council -

Issues for discussion now:

• Premises – room, heating, lighting etc
• Clerk – when do we need to appoint? Interim?
• Meeting room – where?
• Setting up a website for the new Parish
• Committee structure – how many etc
• Date of first meeting and arrangements for that
• Calendar of meetings including annual meeting of electors
• Budget and precept information
• Contracts for staff
• Roles and responsibilities
• Internal Auditor
• Election costs
• Publicity

Issues for discussion later in the process:

• Standing Orders and Financial Regulations
• Code of Conduct and Councillors’ Register of Interests
• Publication Scheme
• Annual Return
• Transparency about Council payments
• Complaints procedure
• Council contact details
• Councillor information
• Action plan
• Evidence of consulting the community
• Publicity to advertise council activities
• Participation in town and country planning
• Risk management policy
• Register of assets
• Up to date insurance policies that mitigate risks to public money
• Disciplinary and grievance procedures
• Policy for training new staff and councillors
• Health and Safety Policy
• Community Engagement Policy
• Councillor profiles
• Equality Policy
• Grant awarding policy
• Scheme of delegation
• Bank account and accounting
• Headed stationery
• HR support
• Data Protection and FOI
• Conflicts of Interests

5.

DATE OF NEXT MEETING

6.

PUBLICATION OF AGENDA

That this agenda and any reports be published once the decisions are ratified by Regulatory Services Committee.

The Working Party has already agreed that the notes of working party meetings are published on the TRDC website.