Audit Committee - 4 December 2018

AUDIT COMMITTEE

NOTICE AND AGENDA

For a meeting to be held in the Penn Chamber, Three Rivers House, Rickmansworth, on Tuesday 4 December 2018 at 7.30pm.

Members of the Audit Committee:-

Councillors:-      Keith Martin (Chairman)

Marilyn Butler

Joanna Clemens

David Coltman

Steve Drury

Sarah Nelmes (Vice Chairman)

Margaret Hofman

Joan King

Joy Mann

Steven Halls, Chief Executive

26 November 2018

The Audit Committee welcomes contributions from members of the public to its discussion on agenda items. Contributions will be limited to one person speaking for and one against each item for not more than three minutes. Details of the procedure and the list for registering the wish to speak will be available for a short period before the meeting.

In accordance with The Openness of Local Government Bodies Regulations 2014 any matters considered under Part I business only of the meeting may be filmed, recorded, photographed, broadcast or reported via social media by any person.

Recording and reporting the Council’s meetings is subject to the law and it is the responsibility of those doing the recording and reporting to ensure compliance. This will include the Human Rights Act, the Data Protection Legislation and the laws of libel and defamation.

1. APOLOGIES FOR ABSENCE
2. MINUTES

To confirm as a correct record the minutes of the Audit Committee Meeting held on 27 September 2018.

1. NOTICE OF ANY OTHER BUSINESS

Items of other business notified under Council Procedure Rule 30 to be announced,

together with special circumstances that justify their consideration as a matter of urgency. The Chairman to rule on the admission of such items.

1. DECLARATION OF INTERESTS

To receive any declarations of interest.

1. EXTERNAL AUDITORS

To meet and welcome the new External Audit Partner from Ernest Young (EY).

1. REVIEW OF RISK MANAGEMENT ARRANGEMENTS

This report summarises the Council’s Risk Management arrangements and includes details of how the new risk management strategy is being implemented.

1. FINANCIAL RISK REGISTER

This report advises the Committee on the latest position in respect of the evaluation of financial risks facing the Council for discussion and any recommendations/ comments they wish to make.

1. INTERNAL AUDIT PROGRESS REPORT

This report gives details of the progress made in implementing the recommendations of the internal auditor

1. CYBER SECURITY: AGED SERVER ESTATE

At the September 2018 Audit Committee, the ICT Section Head, made a request for a further extension for the following outstanding Cyber Security audit recommendation:

• All devices that are running unsupported operating systems should be upgraded to run operating systems that are supported by the developer.
• Where it is not possible to upgrade the operating system of a device, it must be isolated from the Councils’ IT network and appropriate security controls implemented.

1. TREASURY MANAGEMENT MID-YEAR REPORT 2018/19

This report gives details of the 2018/19 mid-year review of the Treasury Management function.

1. DRAFT CAPITAL STRATEGY

This report seeks comments from the Audit Committee on the draft capital strategy for 2019/20.

1. COMMUNICATING THE ANNUAL ACCOUNTS

This report is in response to a request by the Committee to consider how the dissemination of the information contained within the Statement of Accounts can be improved.

1. COMMITTEE’S WORK PROGRAMME

To review and make necessary changes to the Audit Committee’s Work Programme

1. ANY OTHER BUSINESS
2. EXCLUSION OF THE PRESS AND PUBLIC

If any confidential business is approved under item 3, it will also be necessary to specify the class of exempt or confidential information in the additional item(s) and a resolution to be passed in the following terms

“that under Section 100A (4) of the Local Government Act 1972, the press and public be excluded from the meeting for the following item(s) of business on the grounds that they involve the likely disclosure of exempt information as defined under the respective paragraphs of Part 1 of Schedule 12A to the Act”.

1. OTHER BUSINESS – if approved under item 3 above