Audit Committee - 28 June 2016
NOTICE AND AGENDA (REVISED)
For a meeting to be held in the Penn Chamber, Three Rivers House, Rickmansworth, on Tuesday 28 June 2016 at 7.30pm.
Members of the Committee:-
Councillors:-
Sarah Nelmes (Chairman) Steve Drury (Vice-Chairman)
Joy Mann Angela Killick
Eric Bishop David Coltman
Joan King
Steven Halls, Chief Executive
20 June 2016
The Audit Committee welcomes contributions from members of the public to its discussion on agenda items. Contributions will be limited to one person speaking for and one against each item for not more than three minutes. Details of the procedure and the list for registering the wish to speak will be available for a short period before the meeting.
In accordance with The Openness of Local Government Bodies Regulations 2014 any matters considered under Part I business only of the meeting may be filmed, recorded, photographed, broadcast or reported via social media by any person.
Recording and reporting the Council’s meetings is subject to the law and it is the responsibility of those doing the recording and reporting to ensure compliance. This will include the Human Rights Act, the Data Protection Act and the laws of libel and defamation.
1.
APOLOGIES FOR ABSENCE
2.
MINUTES
To confirm as a correct record the Minutes of the meeting of the Committee held on 22 March 2016.
16 03 22 AC mins3.NOTICE OF OTHER BUSINESS
Items of other business notified under Council Procedure Rule 30 to be announced, together with the special circumstances that justify their consideration as a matter of urgency. The Chairman to rule on the admission of such items.
4.
DECLARATIONS OF INTEREST
To receive any declarations of interest.
5.
AUDIT COMMITTEE EFFECTIVENESS
To receive a verbal presentation by the Shared Internal Audit Service (SIAS) on the Effectiveness of the Audit Committee.
5-Audit Committee effectiveness 20166.
RISK MANAGEMENT STRATEGY
In order to coincide with annual service planning and the risk management group, this report will now be taken to the Policy and Resources Committee in October 2016 and to this committee on 27 September 2016.
7.
FINANCIAL AND BUDGETARY RISKS
This report enables the Committee to monitor the Council's financial and budgetary risks.
7-financial-budgetary-risks-cover.docx7-financial-budgetary-risks-app-1.docx8.
FRAUD ANNUAL REPORT
This report informs members of the work of the Fraud Section for the financial year 2015/2016 and provides updates on progress and developments for the current financial year.
8-fraud-report.docx9.
INTERNAL AUDIT ANNUAL REPORT 2015/2016
This report gives details of the activities of Internal Audit during 2014/2015 and provides an opinion on the adequacy and effectiveness of the Council’s internal control environment.
9-internal-audit-annual-report-cover.docx9-appx-1-trdc-sias-annual-report-2015-16.docx10.
INTERNAL AUDIT RECOMMENDATIONS
This report gives details of the progress made in implementing the recommendations of the internal auditor.
10 - Internal Audit Recommendations - cover report 10 - Internal Audit Recommendations - Appendices 1 and 210 Internal Audit Plan Progress Report Appendices 3 - 911.
EXTERNAL AUDIT PROGRESS REPORT
To receive the External Audit Progress Report prepared by EY, the Council’s appointed external auditors.
11-external-audit-progress-report-cover.docx11-trdc-audit-progress.pdf12.
TREASURY MANAGEMENT ANNUAL REPORT 2015/16
This report presents to members the Annual Treasury Management Report for 2015/16.
12-treasury-management-report-cover.doc12-treasury-management-report-app-1.doc13.
ANNUAL GOVERNANCE STATEMENT (AGS) 2015/16
This report enables the Committee to agree the Annual Governance Statement (AGS) for inclusion in the Draft Statement of Accounts.
13-annual-governance-statement-report-cover.docx13 -AGS TRDC 2015-16 - App 114.
DRAFT STATEMENT OF ACCOUNTS FOR 2015/16
This report allows the Committee to consider the draft Statement of Accounts for 2015/16.
14-statement-of-accounts-cover.docx2015-16 Draft Statement of Accounts15.
COMMITTEE’S WORK PROGRAMME
15-work-programme.docx16.
OTHER BUSINESS – if approved under item 3 above.
16a ANNUAL AUDIT AND CERTIFICATION FEES 2016-17
Three Rivers 2016-17 fee letter17.
EXCLUSION OF PRESS AND PUBLIC
If any confidential business is approved under item 3, it will also be necessary to specify the class of exempt or confidential information in the additional item(s) and a resolution to be passed in the following terms:-
“that under Section 100A (4) of the Local Government Act 1972, the press and public be excluded from the meeting for the following item(s) of business on the grounds that they involve the likely disclosure of exempt information as defined under the respective paragraphs of Part 1 of Schedule 12A to the Act”.
18.