Annual Council - 9 June 2020
The
protocol for the virtual annual council meeting can be accessed here.
To: ALL MEMBERS OF THE THREE RIVERS DISTRICT COUNCIL
You are hereby summoned to a Virtual Annual Meeting of the Council on Tuesday 9 June 2020 at 7.30pm for the purpose of transacting the under mentioned business:-
Please note that the meeting is being held virtually. The business of the meeting will be live streamed using the link as detailed below – Archived
This is the new live stream link provided on 3/6/20
1. ELECTION OF CHAIR OF THE COUNCIL
To elect the Chair of the Council for the Local Government Year 2020/2021 in accordance with the procedure agreed by Council on 8 March 1998 (Minute 229/88) and 19 April 1988 (Minute No 398/88) and on the point’s scheme.
To receive the nomination for the Chair of Council.
-01-20-05-19-cl-i-election-of-chair2. CHAIR ELECT
The Chair Elect to make the Declaration of Acceptance of Office and to acknowledge the honour conferred.
NEW CHAIR OF COUNCIL TO TAKE THE SEAT AS CHAIR
3. VOTE OF THANKS TO RETIRING CHAIR
The retiring Chair to reply.
4. APPOINTMENT OF VICE-CHAIR OF THE COUNCIL
To elect the Vice-Chair of the Council for the Local Government Year 2020/2021.
5. VICE-CHAIRMAN ELECT
The Vice-Chair Elect to make the Declaration of Acceptance of Office and to acknowledge the honour conferred.
6. APOLOGIES FOR ABSENCE
7. THREE RIVERS DISTRICT COUNCIL HEALTH AND SAFETY POLICY STATEMENT 2020/21
-07-20-06-09-cl-i-hs-policy_statement-revised-april-20208. RECOMMENDATIONS OF THE POLICY AND RESOURCES COMMITTEE 9 March 2020
Minute - PR84/19 BUDGET MONITORING – MONTH 10 (January)
p&r-i-budget-monitoring-period-10-reportp&r-i-budget-management-report-period-10-with-commercialRECOMMEND:
That the following revenue and capital budget variations be approved and incorporated into the three-year medium-term financial plan:-
Variance 2019/20
£ 2020/21
£ 2021/22
£ 2022/23
£
Revenue - (Favourable)/ Unfavourable (112,370) 0 0 0
Capital - Increase / (Decrease) (2,562,815) 2,401,445 0 0
Minute - PR85/19 - FINAL SERVICE PLANS 2020-2023 - to view the service plans please use the weblink below the P&R agenda on 9 March 2020 - agenda item 8
https://www.threerivers.gov.uk/meeting/policy-and-resources-committee-9-march-2020
Legal
Committee
Elections
Finance
Corporate Services
Customer Service Centre
Revenue and Benefits
Property Services
Economic Development and Sustainability (only with regard to the Local Plan)
RECOMMEND:
That the final service plans be approved.
9. RECOMMENDATIONS OF THE SERVICE COMMITTEES
To view the service plans and the Review of School Public Spaces Protection Order reports (items 6 and 8) please see the weblink below:
https://www.threerivers.gov.uk/meeting/leisure-environment-and-community-committee-11-march-2020
To receive the recommendations from the Leisure, Environment and Community Committee held on 11 March 2020
Minute - LEC 44/19 SERVICE PLANNING 2020/2023
To agree the following Service Plans:
- Leisure and Landscape, Environmental Protection, Community Partnerships
Minute - LEC 46/19 Review of School Public Spaces Protection Order
- that the PSPO be discharged as soon as possible.
- to delegate responsibility to the Chief Executive to amend the Constitution to reflect the discharge of the PSPO.
To receive the recommendations from the Infrastructure, Housing and Economic Development Committee held on 17 March 2020
To view the service plans (item 7) please see the weblink below
Minute - IHED 42/18 SERVICE PLANNING 2020/2023
To agree the following Service Plans:
- Economic Development and Sustainability, Housing, Regulatory Services
10. MINUTES
To confirm as a correct record the Minutes of the meeting of the Council held on 25 February 2020.
20-02-25-cl-minutes-final-draft11. CHAIRMAN’S ANNOUNCEMENTS
12. APPOINTMENT OF THE LEADER OF THE COUNCIL
13. APPOINTMENT OF DEPUTY LEADER OF THE COUNCIL
14. APPOINTMENT OF LEAD MEMBERS
To appoint the Lead Members for:
Resources and Shared Services (Policy and Resources)
Transport and Economic Development (Infrastructure, Housing and Economic Development)
Infrastructure and Planning Policy (Infrastructure, Housing and Economic Development)
Housing (Infrastructure, Housing and Economic Development)
Leisure (Leisure, Environment and Community)
Environmental Services and Sustainability (Leisure, Environment and Community)
Community Safety and Partnerships (Leisure, Environment and Community)
The Chairmanship of the two Service Committees will be split between the three Lead Members who will be preside at two meetings of the Service Committees each year with the other two acting as his/her Vice-Chair when not in the Chair.
In accordance with the Council Constitution these Members are appointed to the Policy and Resources Committee (see item 15a)
15. APPOINTMENT OF POLICY AND RESOURCES, PLANNING, REGULATORY SERVICES, LICENSING, INFRASTRUCTURE, HOUSING AND ECONOMIC DEVELOPMENT, LEISURE, ENVIRONMENT AND COMMUNITY, AUDIT, COUNCIL TAX SETTING COMMITTEES
-15-20-06-09-cl-i-appt-of-committees15a To appoint to the Policy and Resources Committee
To appoint Members to serve on the Policy and Resources Committee in accordance with the Council Constitution to include the Leader of the Council and the 7 Lead Members as appointed in Item 14 above.
See report above under item 15
15b To appoint Members to the Planning, Regulatory Services, Licensing, Infrastructure, Housing and Economic Development, Leisure, Environment and Community, Audit and Council Tax Setting Committees
See report above under item 15
15c To appoint substitute Members:
- All Members to act as substitutes on the Council Committees excluding the Licensing Committee.
- To appoint named substitute members to the Planning Committee (7 for Liberal Democrat Group, 3 for Conservative Group and 1 for Labour Group) in accordance with the Terms of the Reference of the Committee.
See report above under item 15
16. APPOINTMENT OF CHAIRS AND VICE-CHAIRS
In accordance with Procedure Rule 29, to appoint the Chair and Vice-Chair of the Planning, Regulatory Services, Licensing, Audit and Council Tax Setting Committees.
17. STANDARDS REGIME
Members’ Panel to deal with Code of Conduct Complaints
To reconstitute this Panel to deal with Code of Conduct Complaints against District and Parish Councillors under the stages agreed at the Executive Committee on 2 April 2012 (Minute EX104/11).
Membership
The Panel will consist of Group Leaders (or their nominees).
18. APPOINTMENTS COMMITTEE
To establish the Appointments Committee with terms of reference as set out in Part 3 of the Constitution and appoint 7 Members to serve thereon. The Committee is subject to the Rules governing proportionality.
19. APPOINTMENT OF OTHER COUNCIL BODIES
-19-20-06-09-cl-i-appt-of-other-council-bodies20. APPOINTMENT OF THE CHAIRS AND VICE-CHAIRS FOR EACH OF THE LOCAL AREA FORUMS
-20-20-06-09-cl-i-appt-of-laf-chair-vice-chair21. APPOINTMENTS TO OUTSIDE BODIES
-21-20-06-09-cl-i-outside-bodies-report22. PENSIONERS CHAMPION
23. YOUNG PERSONS’ CHAMPION
24. MEMBER TRAINING CHAMPION
25. INDEPENDENT PANEL ON MEMBERS’ ALLOWANCES
Council is requested to reconstitute the Independent Panel to review Members’ allowances.
26. APPOINTMENT OF INDEPENDENT PERSON
-26-20-06-09-cl-i-extend-apt-of-independent-member27. START TIME FOR 14 JULY 2020 COUNCIL MEETING
Chairman to propose to Council that Rule 1(7) the start time for the Full Council meeting be amended for just the 14 July 2020 Council meeting to 7pm.
28. ADVANCE NOTICE OF DATE AND TIME OF RECONVENED MEETING IN THE EVENT THAT THERE ARE ANY ISSUES WITH LIVESTREAMING
Thursday 11 June at 7pm
Joanne Wagstaffe
Chief Executive
1 June 2020
General Enquiries: CommitteeTeam@threerivers.gov.uk