Annual Council - 17 May 2016
To: ALL MEMBERS OF THE THREE RIVERS DISTRICT COUNCIL
You are hereby summoned to attend the Annual Meeting of the Council to be held in the Penn Chamber, Three Rivers House, Rickmansworth, on Tuesday 17 May 2016 at 7.30pm for the purpose of transacting the under-mentioned business:-
A G E N D A
1. ELECTION OF CHAIRMAN OF THE COUNCIL
To elect the Chairman of the Council for the Local Government Year 2016/2017 in accordance with the procedure agreed by Council on 8 March 1988 (Minute No 229/88) and 19 April 1988 (Minute No 398/88) and on the points scheme.
16-05-17-cl-i-01-election-of-chairman2. CHAIRMAN ELECT
The Chairman Elect to make the Declaration of Acceptance of Office, to acknowledge the honour conferred and to receive the Chain of Office from the retiring Chairman. (Photograph to be taken)
The Chairman's Consort to receive the Consort's Badge from the retiring Chairman's Consort. (Photograph to be taken)
3. VOTE OF THANKS TO RETIRING CHAIRMAN
The retiring Chairman to reply and to receive a Scroll from the Chairman thanking the retiring Chairman for their Term of Office. The new Chairman to take the Chair of Council. (Retiring Chairman to take the Vice-Chairman Seat and move to the audience after his reply).
4. APPOINTMENT OF VICE-CHAIRMAN OF THE COUNCIL
To elect the Vice-Chairman of the Council for the Local Government Year 2016/2017.
5. VICE-CHAIRMAN ELECT
The Vice-Chairman Elect to make the Declaration of Acceptance of Office, to acknowledge the honour conferred and to receive the Chain of Office from the Chairman.
The Vice-Chairman's Consort to receive the Consort's Badge from the Chairman's Consort. (Photograph to be taken)
6. APOLOGIES FOR ABSENCE
7. MINUTES
To confirm as a correct record the Minutes of the meeting of the Council held on 23 February 2016 (B1–B19) and the extraordinary Council meeting held on 21 March 2016 (B20-B22).
Action sheet 17 May 2016 8. CHAIRMAN’S ANNOUNCEMENTS
The Chairman to indicate their theme for the year and key dates.
9. ELECTION RETURN
The Returning Officer to report the results of the District Council Elections held in the District on 5 May 2016 and to confirm that all Councillors have signed the Declaration of Office.
16 05 17 CL i - (09) summary of election results - 07 May 201510. APPOINTMENT OF THE LEADER OF THE COUNCIL
To appoint the Leader of the Council who will also be Chairman of the Policy and Resources Committee.
11. APPOINTMENT OF THE DEPUTY LEADER OF THE COUNCIL
To appoint the Deputy Leader of the Council.
12. APPOINTMENT OF LEAD MEMBERS
To appoint the Lead Members for:
Economic Development, Sustainability and Transport (Sustainable Development, Planning and Transport Committee)
Housing, Planning and Strategic Schemes (Sustainable Development, Planning and Transport Committee)
Leisure, Community and Wellbeing (Leisure, Wellbeing and Health Committee)
Health (Leisure, Wellbeing and Health Committee)
Public Services (General Public Services and Community Safety Committee)
Community Safety (General Public Services and Community Safety Committee)
Resources and Shared Services (who will also be Vice-Chairman of the Policy and Resources Committee)
The Chairmanship of the Service Committees will be split between the two Lead Members who will be presiding at the meetings of the Service Committees in accordance with their areas of Special Responsibility with the other acting as his/her Vice-Chair when not in the Chair.
In accordance with the Council Constitution these Members are appointed to the Policy and Resources Committee (see item 13a below)
13. APPOINTMENT OF POLICY AND RESOURCES, PLANNING, REGULATORY SERVICES, LICENSING, SUSTAINABLE DEVELOPMENT, PLANNING AND TRANSPORT, LEISURE, WELLBEING AND HEALTH, GENERAL PUBLIC SERVICES AND COMMUNITY SAFETY, AUDIT AND COUNCIL TAX SETTING COMMITTEES
13a. To appoint Members to the Policy and Resources Committee
To appoint Members to serve on the Policy and Resources Committee in accordance with the Council Constitution to include the Leader of the Council and the 7 Lead Members as appointed at Item 12 above.
13b. To appoint Members to the Planning, Regulatory Services, Licensing, Sustainable Development, Planning and Transport, Leisure, Wellbeing and Health, General Public Services and Community Safety, Audit and Council Tax Setting Committees.
In accordance with Council Procedure Rules 26 and 28, and the Local Government and Housing Act 1989.
16 05 17 CL i - (13b) appt of cttees14. APPOINTMENT OF CHAIRMEN AND VICE-CHAIRMEN
In accordance with Procedure Rule 29, to appoint the Chairmen and Vice-Chairmen of the Planning, Regulatory Services, Licensing, Audit and Council Tax Setting Committees.
15. STANDARDS REGIME
Members’ Panel to deal with Code of Conduct Complaints
To reconstitute this Panel to deal with Code of Conduct Complaints against District and Parish Councillors under the Stages agreed at the Executive Committee on 2 April 2012 (Minute EX104/11).
Membership
The Panel will consist of Group Leaders (or their nominees).
16. APPOINTMENTS COMMITTEE
To establish the Appointments Committee with terms of reference as set out in Part 3 of the Constitution and appoint 7 Members to serve thereon. The Committee is subject to the rules governing proportionality.
17. APPOINTMENT OF OTHER COUNCIL BODIES
To reconstitute other Council bodies referred to in Paragraph 2.1 of the report.
16 05 17 CL i - (17) appt of other council bodies18. APPOINTMENT OF THE CHAIRMEN AND VICE–CHAIRMEN FOR EACH OF THE LOCAL AREA FORUMS
To agree the appointment of the Chairmen and Vice-Chairmen for each of the Local Area Forums.
16 05 17 CL i - (18) appt of laf chair and vice chair19. APPOINTMENTS TO OUTSIDE BODIES
To agree the appointments to the outside bodies.
16 05 17 CL i - (19) outside bodies20. INDEPENDENT PANEL ON MEMBERS’ ALLOWANCES
To reconstitute the above Panel to review Members’ allowances. It also reviews allowances paid to Parish Councillors. By statute, all appointments must be external to the Council. It is recommended that the Chief Executive makes the appointments.
21. PENSIONERS’ CHAMPION
To consider the appointment of a champion for older people.
22. YOUNG PERSONS’ CHAMPION
To consider the appointment of a champion for young persons.
23. RECOMMENDATIONS OF THE POLICY AND RESOURCES COMMITTEE HELD ON 25 JANUARY 2016 AND 21 MARCH 2016
To consider recommendations of the Policy and Resources Committee at its meeting on 23 January 2016 and 21 March 2016.
PR109/15 Purchase of Individual Property
PR110/15 Budget Monitoring
PR112/15 Service Planning 2016-2019
16 05 17 CL i - (23) recommendations from Policy and Resources Committee24. RECOMMENDATIONS OF THE SERVICE COMMITTEES
To consider the recommendations of the General Public Services and Community Safety Committee held on 3 March 2016:
GPS36/15 Service Planning 2016-2019
GPS40/15 Service Planning 2016-2019
To consider the recommendations of the Leisure, Wellbeing and Health Committee at its meeting held on 16 March 2016:
LW47/15 Strategic, Service and Financial Planning 2016-2019
LW51/15 Strategic, Service and Financial Planning 2016-2019
LW53/15 Strategic, Service and Financial Planning 2016-2019
To consider the recommendations of the Sustainable Development, Planning and Transport Committee at its meeting held on 10 March 2016:
SD32/15 Service Planning
SD35/15 Service Plans
16 05 17 CL i - (24) recommendations from service committees25. RECOMMENDATIONS OF THE REGULATORY SERVICES COMMITTEE
To consider the recommendations of the Regulatory Services Committee at its meeting held on 2 March 2016.
RG18/15 Update report from Community Governance Review Working Party
16 05 17 CL i - (25) recommendations from regulatory services committee26. STRATEGIC PLAN 2016-2019
To approve the Strategic Plan 2016-2019.
Strategic Plan 2016-19 FINAL27. THREE RIVERS DISTRICT COUNCIL HEALTH AND SAFETY POLICY STATEMENT
The Chairman of the Council and Chief Executive to sign the Council’s Health and Safety Policy Statement.
16 05 17 CL i - (27) HS Policy 2016-17Dr Steven Halls
Chief Executive
9 May 2016
NOTE AS TO PRAYERS: Nila Madhava Das from the Bhaktivedanta Manorwill read prayers at 7.25pm. Members who are not already in their places are requested to refrain from entering the Chamber during the reading of prayers. Sufficient time will be allowed for Members to do so after the close of prayers in order that the business of the meeting may begin at 7.30pm.