Policy and Resources Committee - 20 July 2020

POLICY AND RESOURCES COMMITTEE

NOTICE AND AGENDA

For a virtual/remote meeting to be held on Monday 20 July 2020 at 7.30pm.

Members of the Policy and Resources Committee:-

Councillors

Sarah Nelmes (Local Plan) (Chair)      Chris Lloyd (Leisure) (Vice-Chair)

Matthew Bedford (Resources & Shared Services)      Andrew Scarth (Housing)

Reena Ranger

Stephen Cox

Steve Drury (Infrastructure & Planning Policy)      Roger Seabourne (Community Safety & Partnerships)

Stephen Giles-Medhurst (Transport & Economic Development)

Alex Hayward      Alison Wall

Phil Williams (Environmental Services & Sustainability)

Paula Hiscocks

Joanne Wagstaffe Chief Executive

10 July 2020

(The Local Authorities and Police and Crime Panels (Coronavirus) (Flexibility of Local Authority and Police and Crime Panel Meetings) (England and Wales) Regulations 2020 made under the Coronavirus Act 2020 enable Council/Committee meetings to be held in a virtual format and enables remote attendance.

The meeting starts at 7.30pm and will be virtual/remote meeting in that it will be conducted at no specific location and all participants are at various locations, communicating via audio and online.

The Council welcomes contributions from members of the public to its discussion on Part I agenda items at Committee meetings.   Contributions will be limited to one person speaking for and one against each item for not more than three minutes. Please note that in the event of registering your interest to speak on an agenda item but not taking up that right because the item is deferred, you will automatically be given the right to speak on that item at the next meeting of the Committee. Details of the procedure are provided below:

Members of the public wishing to speak will be entitled to register and identify which Part I report they wish to speak on from the published agenda for the remote meeting. Those who wish to register to speak must do so by notifying the Committee Team by e-mail 48 hours before the meeting. The first 2 people to register (1 for and 1 against) will be sent a link so that they can join the meeting to exercise that right. This will also allow the Committee Team to prepare the speaker sheet in advance of the remote meeting to forward to the Chair of the meeting.

In accordance with The Openness of Local Government Bodies Regulations 2014 any matters considered under Part 1 business only of the meeting may be filmed, recorded, photographed, broadcast or reported via social media by any person.

Recording and reporting the Council's meetings is subject to the law and it is the responsibility of those doing the recording and reporting to ensure compliance.  This will include the Human Rights Act, the Data Protection Act and the laws of libel and defamation.

Please note that the meeting is being held virtually. The business of the meeting will be live streamed at – (link archived)

the virtual/remote committee meeting protocol is provided below:

1.         APOLOGIES FOR ABSENCE  2.         MINUTES

To confirm as a correct record the Minutes of the Policy and Resources Committee meeting held on 15 June 2020.

3.         NOTICE OF OTHER BUSINESS

Items of other business notified under Council Procedure Rule 30 to be announced, together with the special circumstances that justify their consideration as a matter of urgency. The Chairman to rule on the admission of such items.

4.         DECLARATION OF INTERESTS

To receive any declarations of interest.

POLICY

5.  MEMBER TRAINING

The purpose of the report is for the Committee to set a framework for Member training in 2020/21 and to determine whether Members want to consider working towards achieving the Member Charter.

6.  LOCAL PLAN

The Local Plan Sub Committee (LPSC) has considered a number of reports on draft policies over the last 16 months for inclusion in the new Local Plan. This report brings together the recommendations from the LPSC meetings for approval by the Policy and Resources Committee.

RESOURCES

7.  COVID-19 DECISIONS

To receive details of all the Urgent and Operational Decisions which have been made during the Covid-19 Pandemic from 23 March to 17 June 2020. Details on the Decisions have also been published in the Members’ Information Bulletin every month.

8. COVID-19 RESPONSE SUB-COMMITTEE TERMS OF REFERENCE

This report asks the Policy and Resources Committee to agree the Terms of Reference for the Covid-19 Response sub-committee.

9.  BUDGET MONITORING – IMPACT OF COVID 19

This report provides a summary of the impact to date on the Council’s budget of Covid-19. The report includes the latest position on expenditure, projected income losses and government funding. It does not include the impact of the latest announcement of further funding by the Secretary of State as the details and allocations have yet to be published. An update will be given at committee if the information is received by the date of the Committee.

Work on detailed budget monitoring for quarter 3 is currently underway and will be reported in line with the normal timetable.

10.  WORK PROGRAMME

To receive the Committee’s work programme.

11.  OTHER BUSINESS – If approved under Item 3 above

11a. REPRESENTATION ON THE SUB-COMMITTEES

To add Councillor Sarah Nelmes as a member of all the 3 sub-committees replacing Councillor Sara Bedford

12.  EXCLUSION OF PRESS AND PUBLIC

If the Committee wishes to consider the remaining item in private, it will be appropriate for a resolution to be passed in the following terms:-

“that under Section 100A of the Local Government Act 1972 the press and public be excluded from the meeting for the following items of business on the grounds that they involve the likely disclosure of exempt information as defined under paragraphs 3 and 5 of Part I of Schedule 12A to the Act. It has been decided by the Council that in all the circumstances, the public interest in maintaining the exemption outweighs the public interest in disclosing the information.”

(Note: If other confidential business is approved under item 3, it will also be necessary to specify the class of exempt or confidential information in the additional items.)

1.  LOCAL PLAN

The Local Plan Sub Committee (LPSC) has considered a number of reports on draft policies over the last 16 months for inclusion in the new Local Plan. This report brings together the recommendations from the Part II LPSC meetings for approval by the Policy and Resources Committee.

2. LEISURE FACILITIES MANAGEMENT CONTRACT - COVID 19 SUPPORT

To receive a report.

3.  OTHER BUSINESS – If approved under item 3 above.

Any enquiries please contact the Committee Team by email at  committeeteam@threerivers.gov.uk