Policy and Resources Committee - 13 June 2022

NOTICE AND AGENDA

For a meeting to be held on Monday 13 June 2022 at 7.30pm in the Penn Chamber, Three Rivers, Northway, Rickmansworth.

Members of the Policy and Resources Committee:-

Councillors

Sarah Nelmes (Chair) (Leader of the Council)

Stephen Giles-Medhurst (Vice-Chair) (Infrastructure and Planning Policy)

Stephen Cox

Philip Hearn

Chris Lloyd (Leisure)

Keith Martin (Resources and Shared Services)

Abbas Merali

Paul Rainbow (Transport and Economic Development)

Andrew Scarth (Housing)

Reena Ranger

Ciaran Reed

Roger Seabourne (Community Safety and Partnerships)

Phil Williams (Environmental Services, Climate Change & Sustainability)

Joanne Wagstaffe Chief Executive

1 June 2022

The Council welcomes contributions from members of the public to aid discussions on agenda items at the Policy and Resources Committee meetings. Details of the procedure are provided below:

For those wishing to speak:

Members of the public are entitled to register and identify which item(s) they wish to speak on from the published agenda for the meeting.  Those who wish to register to speak are asked if they could contact the Committee team by e-mail (CommitteeTeam@threerivers.gov.uk) 48 hours before the meeting or register on the night of the meeting from 7pm. Registering 48 hours before the meeting allows the Committee Team time to prepare the speaker sheet in advance of the meeting.

Please note that contributions will be limited to no more than three minutes.

In the event of registering your interest to speak on an agenda item but not taking up that right because the item is deferred, you will be given the right to speak on that item at the next meeting of the Committee.

Those wishing to observe the meeting are requested to contact the Committee Team by email at CommitteeTeam@threerivers.gov.uk  48 hours in advance of the meeting taking place or arrive on the night of the meeting from 7pm.

In accordance with The Openness of Local Government Bodies Regulations 2014 any matters considered under Part I business only of the meeting may be filmed, recorded, photographed, broadcast or reported via social media by any person.

Recording and reporting the Council’s meetings is subject to the law and it is the responsibility of those doing the recording and reporting to ensure compliance.  This will include the Human Rights Act, the Data Protection Legislation and the laws of libel and defamation.

The meeting will not be broadcast/livestreamed but an audio recording of the meeting will be made.

1.   APOLOGIES FOR ABSENCE

2.  MINUTES

To confirm as a correct record the Minutes of the Policy and Resources Committee meeting held on 14 March 2022 and the Extraordinary Police and Resources Committee held on 24 May 2022.

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3.  NOTICE OF OTHER BUSINESS

Items of other business notified under Council Procedure Rule 30 to be announced, together with the special circumstances that justify their consideration as a matter of urgency. The Chairman to rule on the admission of such items.

4.  DECLARATION OF INTERESTS

To receive any declarations of interest.

POLICY

5.  SUB-COMMITTEES OF POLICY AND RESOURCES COMMITTEE

The report is being presented to the Committee to agree to re-establish the Constitution sub-committee for 2022/23 but to request that the Covid-19 Response sub-committee is not re-established.

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6.  COMMUNITY INFRASTRUCTURE LEVY (CIL) - GOVERNANCE

This report seeks Member approval of a CIL Governance process. This report proposes a governance structure which will be the principal means by which CIL monies will be spent on the infrastructure necessary to support new development.

The protocols proposed will ensure that CIL is managed in an open and transparent way and in accordance with the Community Infrastructure Regulations (2010) (Regulations).

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RESOURCES

7.  PROPOSALS FOR SPENDING OF THE HOUSEHOLD SUPPORT FUND

Following on from funding awarded in September 2021 and subsequent report presented to Policy and Resources Committee on 6 December 2021, Hertfordshire County Council has been provided with a further £6.172m funding from the Government’s Household Support Fund (HSF), this figure doesn’t include administration support. This funding will be used to help people in need with the cost of food and energy between April to the end of September 2022.

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8.  CIL SPENDING APPLICATIONS

The report seeks to allocate a total of £29,979 of CIL funding to local infrastructure projects to support growth in Three Rivers.

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9.  DISCRETIONARY COUNCIL TAX ENERGY REBATE SCHEME (DCTER)

The Government has announced a package of support known as the Energy Bills rebate to help households with rising energy bills.

This includes discretionary funding for billing authorities to support households who are in need but are not eligible for the Council Tax Rebate scheme.

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10.  SUMMARY OF THE FINANCIAL YEAR END PPOSITION FOR 2021/22

This report shows the year end position for the financial year ending on 31 March 2022 for both revenue and capital and makes the following recommendations:-

• to carry forward to 2022/23 certain unspent revenue budgets and;
• to re-phase those capital budgets that require completion in 2022/23

The report focuses on the variation between the latest agreed budget and the final expenditure and income for the financial year.   This comparison provides an indication of the accuracy and robustness of financial control and the achievement of the strategic objective to manage resources to deliver the Council’s strategic priorities and service needs.

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11.  WORK PROGRAMME

To receive the Committee’s work programme.

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12.  OTHER BUSINESS – If approved under Item 3 above

12a ADOPTION OF STATEMENT OF COMMUNITY INVOLVEMENT (SCI) FOR THE SW HERTS JOINT STATEGIC PLAN

This report seeks agreement of a Statement of Community Involvement for the South West (SW) Herts Joint Strategic Plan (SCI), which sets out the broad parameters that will guide all consultation on the emerging strategic plan.

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12b  APPROVAL OF INITIAL ISSUES AND OPTIONS (REGULATION 18) CONSULTATION FOR SW HERTS JOINT STRATGEIC PLAN

This report seeks agreement of the Policy & Resources Committee to refer the Regulation 18 consultation document for the SW Herts Joint Strategic Plan, ‘Realising our Potential’, and associated Sustainability Scoping Report  to Full Council to approve for public consultation.

Similar approvals are being sought from the other South West Herts authorities, with consultation scheduled to take begin in August 2022.

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13.  EXCLUSION OF PRESS AND PUBLIC

If the Committee wishes to consider the remaining items in private, it will be appropriate for a resolution to be passed in the following terms:-

“that under Section 100A of the Local Government Act 1972 the press and public be excluded from the meeting for the following items of business on the grounds that it involves the likely disclosure of exempt information as defined under paragraph 3 of Part I of Schedule 12A to the Act. It has been decided by the Council that in all the circumstances, the public interest in maintaining the exemption outweighs the public interest in disclosing the information.”

(Note: If other confidential business is approved under item 3, it will also be necessary to specify the class of exempt or confidential information in the additional items.)

1.  BUILDING CONTROL

To receive a report.

2.  LEISURE FACILITIES MANAGEMENT CONTRACT - REPROFILING OF MANAGEMENT FEE

To receive a report.

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3.  OTHER BUSINESS – If approved under item 3 above.

For any enquires on the agenda please email the Committee Team at committeeteam@threerivers.gov.uk