Annual Council - 16 May 2017

To:                ALL MEMBERS OF THE THREE RIVERS DISTRICT COUNCIL

You are hereby summoned to attend the Annual Meeting of the Council to be held in the Penn Chamber, Three Rivers House, Rickmansworth, on Tuesday 16 May 2017 at 7.30pm for the purpose of transacting the under-mentioned business:-

A G E N D A

1.ELECTION OF CHAIRMAN OF THE COUNCIL

To elect the Chairman of the Council for the Local Government Year 2017/2018 in accordance with the procedure agreed by Council on 8 March 1988 (Minute No 229/88) and 19 April 1988 (Minute No 398/88) and on the points scheme.

17-05-16-cl-i-01-election-of-chairman

2.CHAIRMAN ELECT

The Chairman Elect to make the Declaration of Acceptance of Office, to acknowledge the honour conferred and to receive the Chain of Office from the retiring Chairman. (Photograph to be taken)

The Chairman's Consort to receive the Consort's Badge from the retiring Chairman's Consort. (Photograph to be taken)

3.VOTE OF THANKS TO RETIRING CHAIRMAN

The retiring Chairman to reply and to receive a Scroll from the Chairman thanking the retiring Chairman for their Term of Office. The new Chairman to take the Chair of Council.  (Retiring Chairman to take the Vice-Chairman Seat and move to the audience after his reply).

4.APPOINTMENT OF VICE-CHAIRMAN OF THE COUNCIL

To elect the Vice-Chairman of the Council for the Local Government Year 2017/2018.

5.VICE-CHAIRMAN ELECT

The Vice-Chairman Elect to make the Declaration of Acceptance of Office, to acknowledge the honour conferred and to receive the Chain of Office from the Chairman.

The Vice-Chairman's Consort to receive the Consort's Badge from the Chairman's Consort. (Photograph to be taken)

6.APOLOGIES FOR ABSENCE

7.MINUTES

 

To confirm as a correct record the Minutes of the meeting of the Council held on 21 February 2017 (B1–B21) and the extraordinary Council meeting held on 20 March 2017 (C1-C2).

17-02-21-cl-final-mins.doc

17-03-20-cl-final-mins.doc

8.CHAIRMAN’S ANNOUNCEMENTS

The Chairman to indicate his/her theme for the year and key dates.

Presentation of 10 Years Long Service Award to Mr Daniel Monk

9.

CONSTITUTION WORKING PARTY RECOMMENDATIONS

To receive the recommendations from the Constitution Working Party held on 27 March 2017.

17-05-16-cl-i-09-amendments-to-constitution

10.  APPOINTMENT OF THE LEADER OF THE COUNCIL

To appoint the Leader of the Council who will also be Chairman of the Policy and Resources Committee.

11.APPOINTMENT OF THE DEPUTY LEADER OF THE COUNCIL

To appoint the Deputy Leader of the Council.

12.APPOINTMENT OF LEAD MEMBERS

To appoint the Lead Members for:

Economic Development, Sustainability and Transport (Sustainable Development, Planning and Transport Committee)

Housing, Planning and Strategic Schemes (Sustainable Development, Planning and Transport Committee)

Leisure, Community and Wellbeing (Leisure, Wellbeing and Health Committee)

Health (Leisure, Wellbeing and Health Committee)

Public Services (General Public Services and Community Safety Committee)

Community Safety (General Public Services and Community Safety Committee)

Resources and (Shared Services)

The Chairmanship of the Service Committees will be split between the two Lead Members who will be presiding at the meetings of the Service Committees in accordance with their areas of Special Responsibility with the other acting as his/her Vice-Chair when not in the Chair.

In accordance with the Council Constitution these Members are appointed to the Policy and Resources Committee (see item 13a below)

13.APPOINTMENT OF POLICY AND RESOURCES, PLANNING, REGULATORY SERVICES, LICENSING, SUSTAINABLE DEVELOPMENT, PLANNING AND TRANSPORT, LEISURE, WELLBEING AND HEALTH, GENERAL PUBLIC SERVICES AND COMMUNITY SAFETY, AUDIT AND COUNCIL TAX SETTING COMMITTEES

13a To appoint Members to the Policy and Resources Committee

To appoint Members to serve on the Policy and Resources Committee in accordance with the Council Constitution to include the Leader of the Council and the 7 Lead Members as appointed at Item 11 above.

13b To appoint Members to the Planning, Regulatory Services, Licensing, Sustainable Development, Planning and Transport, Leisure, Wellbeing and Health, General Public Services and Community Safety, Audit and Council Tax Setting Committees.  In accordance with Council Procedure Rules 26 and 28, and the Local Government and Housing Act 1989.

17-05-16-cl-i-13b-appt-of-cttees

13c

To appoint substitute members to the Planning Committee (subject to item 9 being agreed).

14.APPOINTMENT OF CHAIRMEN AND VICE-CHAIRMEN

In accordance with Procedure Rule 29, to appoint the Chairmen and Vice-Chairmen of the Planning, Regulatory Services, Licensing, Audit and Council Tax Setting Committees.

15.STANDARDS REGIME

Members’ Panel to deal with Code of Conduct Complaints

To reconstitute this Panel to deal with Code of Conduct Complaints against District and Parish Councillors under the Stages agreed at the Executive Committee on 2 April 2012 (Minute EX104/11).

Membership

The Panel will consist of Group Leaders (or their nominees).

16. REAPPOINTMENT OF INDEPENDENT PERSON UNDER THE LOCALISM ACT 2011

To approve the reappointment of Mr Nigel Gates as an Independent Person under the Localism Act 2011 (“the Act”).

17-05-16-cl-i-16-appt-of-independent-person.doc (doc)

17.APPOINTMENTS COMMITTEE

To establish the Appointments Committee with terms of reference as set out in Part 3 of the Constitution and appoint 7 Members to serve thereon. The Committee is subject to the rules governing proportionality.

18.APPOINTMENT OF OTHER COUNCIL BODIES

To reconstitute other Council bodies referred to in Paragraph 2.1 of the report.

17-05-16-cl-i-18-appt-of-other-council-bodies

19.APPOINTMENT OF THE CHAIRMEN AND VICE–CHAIRMEN FOR EACH OF THE LOCAL AREA FORUMS

To agree the appointment of the Chairmen and Vice-Chairmen for each of the Local Area Forums.

17-05-16-cl-i-19-appt-of-laf-chair-and-vice-chair

20.APPOINTMENTS TO OUTSIDE BODIES

To agree the appointments to the outside bodies.

17-05-16-cl-i-20-outside-bodies

21.INDEPENDENT PANEL ON MEMBERS’ ALLOWANCES

To reconstitute the above Panel to review Members’ allowances. It also reviews allowances paid to Parish Councillors.  By statute, all appointments must be external to the Council.  It is recommended that the Chief Executive makes the appointments.

22.PENSIONERS’ CHAMPION

To consider the appointment of a champion for older people.

23.YOUNG PERSONS’ CHAMPION

To consider the appointment of a champion for young persons.

24. MEMBER TRAINING CHAMPION

To consider the appointment of a champion for Member training (P&R Committee minute PR77/16 refers)

25.RECOMMENDATIONS OF THE POLICY AND RESOURCES COMMITTEE HELD ON 27 FEBRUARY 2017 AND 20 MARCH 2017

To consider recommendations of the Policy and Resources Committee at its meeting on 27 February 2017 and 20 March 2017.

recommendations-from-policy-and-resources-committee

Background papers:

committee-service-plan-17-20_finalcommunity-partnerships-service-plan-2017-20-finalcorporate-services-service-plan-2017-20_finalcsc-service-plan-2017-20_finaleconomic-sustainable-development-service-plan-2017-20-finalelection-service-plan-2017-20_finalfinance-service-plan-2017-20-finallegal-practice-service-plan_2017-20_finalmajor-projects-2017-20_final17-03-20-pr-i-13-p10-january-2017

26.RECOMMENDATIONS OF THE SERVICE COMMITTEES

To consider the recommendations of the General Public Services and Community Safety Committee held on 9 March 2017:

recommendations-from-general-public-services-and-community-safety-committee-1

Background papers:

ep-service-plan-2017-20_final

(community partnerships service available under item 25)

17-03-09-gps-i-06-general-public-services-community-safety-committee-period-10-january2017

To consider the recommendations of the Leisure, Wellbeing and Health Committee at its meeting held on 22 March 2017:

recommendations-from-leisure-wellbeing-and-health-committee-1

Background papers:

17-03-22-lw-i-07-period-10-january-2017 (budget monitoring)regulatory-service-plan-final-2017servplanleis2017-2020_final

(Community partnerships service plan available under item 25)

To consider the recommendations of the Sustainable Development, Planning and Transport Committee at its meeting held on 14 March 2017 :

recommendations-from-sustainable-development-planning-and-transport-committee

Background papers:

housing-service-plan-2017-20-final17-03-14-sd-i-06-sustainable-development-planning-and-transport-committee-period-10-january-2017

(Regulatory service plan available above under recommendations of the Leisure, Wellbeing and Health Committee)

(Economic and Sustainable Development service plan available under item 25)

27.RECOMMENDATIONS OF THE REGULATORY SERVICES COMMITTEE

To consider the recommendations of the Regulatory Services Committee at its meeting held on 8 March 2017.

recommendations-from-regulatory-services-committee

Background papers:

17-03-08-rg-i-05-effect-of-immigration-act-2016-reg-services-committee2016-11-30-a-licensing-authority-guide-to-right-to-work-checks-england

28. RECOMMENDATIONS OF THE LICENSING COMMITTEE

To consider the recommendations of the Licensing Committee at its meeting held on 8 March 2017.

recommendations-from-licensing-committee

Background papers

17-03-08-li-i-05-licensing-committee-report2016-11-30-a-licensing-authority-guide-to-right-to-work-checks-england

29. STRATEGIC PLAN 2017-2020

To approve the Strategic Plan 2017-2020.

17-05-16-cl-i-29-strategic-plan_2017-20_final

30.THREE RIVERS DISTRICT COUNCIL HEALTH AND SAFETY POLICY STATEMENT

The Chairman of the Council and Chief Executive to sign the Council’s Health and Safety Policy Statement.

17-05-16-cl-i-30-h-s-policy_statement-revised-jan-2017

Dr Steven Halls

Chief Executive

8 May 2017

NOTE AS TO PRAYERS: Harjit Singh, President of Sri Guru Singh Sabha Gurdwara, Watford, will read prayers at 7.25pm. Members who are not already in their places are requested to refrain from entering the Chamber during the reading of prayers. Sufficient time will be allowed for Members to do so after the close of prayers in order that the business of the meeting may begin at 7.30pm.