Policy and Resources Committee - 7 November 2022

POLICY AND RESOURCES COMMITTEE

NOTICE AND AGENDA

For a meeting to be held on Monday 7 November 2022 at 7.30pm in the Penn Chamber, Three Rivers, Northway, Rickmansworth.

Members of the Policy and Resources Committee:-

Councillors:

Sarah Nelmes (Chair)

Stephen Giles-Medhurst (Vice-Chair)

(Infrastructure & Planning Policy)      Paul Rainbow (Transport & Economic Development)

Andrew Scarth (Housing)

Stephen Cox

Phillip Hearn

Chris Lloyd (Leisure)

Keith Martin (Resources & Shared Services)

Abbas Merali      Roger Seabourne (Community            Safety & Partnerships)

Reena Ranger

Ciaran Reed

Phil Williams (Environmental Services, Climate Change & Sustainability)

Joanne Wagstaffe Chief Executive

28 October 2022

The Council welcomes contributions from members of the public to aid discussions on agenda items at the Policy and Resources Committee meetings. Details of the procedure are provided below:

For those wishing to speak:

Members of the public are entitled to register and identify which item(s) they wish to speak on from the published agenda for the meeting.  Those who wish to register to speak are asked to register on the night of the meeting from 7pm.

Please note that contributions will be limited to no more than three minutes.

In the event of registering your interest to speak on an agenda item but not taking up that right because the item is deferred, you will be given the right to speak on that item at the next meeting of the Committee.

Those wishing to observe the meeting are requested to arrive on the night of the meeting from 7pm.

In accordance with The Openness of Local Government Bodies Regulations 2014 any matters considered under Part I business only of the meeting may be filmed, recorded, photographed, broadcast or reported via social media by any person.

Recording and reporting the Council’s meetings is subject to the law and it is the responsibility of those doing the recording and reporting to ensure compliance.  This will include the Human Rights Act, the Data Protection Legislation and the laws of libel and defamation.

The meeting will not be broadcast/livestreamed but an audio recording of the meeting will be made.

1.         APOLOGIES FOR ABSENCE

2.         MINUTES

To confirm as a correct record the Minutes of the Policy and Resources Committee meeting held on 12 September 2022.

3.         NOTICE OF OTHER BUSINESS

Items of other business notified under Council Procedure Rule 30 to be announced, together with the special circumstances that justify their consideration as a matter of urgency. The Chair to rule on the admission of such items.

4.         DECLARATION OF INTERESTS

To receive any declarations of interest.

POLICY

5.          CORPORATE COMPLIMENTS & COMPLAINTS AND VEXATIOUS & UNREASONABLY PERSISTENT COMPLAINTS POLICIES

This report is to propose amendments and updates to the Council’s Corporate Compliments & Complaints Policy and to propose a new Vexatious & Unreasonably Persistent Complaints Policy.

6.            HOUSING ALLOCATIONS POLICY UPDATE 2022

To provide the Committee with an overview of the proposed changes to the Council’s Housing Allocations Policy.

The full policy can be found in Appendix One.

7.            DRAFT THREE RIVERS NATURE RECOVERY STRATEGY

The purpose of this report is to summarise the content and implications of the draft Three Rivers Nature Recovery Strategy, and recommend that the draft Strategy is released for a period of public consultation.

Appendix A details the draft Nature Recovery Strategy.

8.            MOTION UNDER PROCEDURE RULE 11

Under Rule 11(5) of the Council Constitution it was agreed by the Chief Executive and Monitoring Officer in consultation with the Chair of Council that the following motion be referred to the Policy and Resources Committee.  The proposer and seconder of the motion will be invited to the meeting to present the motion under new Rule 11(11).

Proposer: Councillor Abbas Merali, seconded by Councillor Ciaran Reed

This Council is concerned that Community Infrastructure Levy money is being spent in an ad hoc reactive manner with no overall strategy and prioritisation framework. This Council resolves that a strategy will be developed to identify what the key infrastructure requirements and priorities are for Three Rivers to ensure this money is being best used to benefit all of our residents in accordance with the published criteria for CIL spending.

RESOURCES

9.         DRAFT CORPORATE FRAMEWORK 2023-26 AND DRAFT SERVICE PLANS 2023-24

The purpose of this report is to seek agreement to the process whereby the Council will determine its three-year medium-term strategic plan for 2023-2026, the related service plans, and the allocation of financial resources to achieve them.

10.         BUDGET MONITORING REPORT TO 30 SEPTEMBER 2022

Budget monitoring report is a key tool in scrutinising the Council’s financial performance and is designed to provide an overview to all relevant stakeholders.  It is essential that the council monitors its budgets throughout the year to ensure that it is meeting its strategic objectives within its resource limits and, where necessary, corrective action is taken.  A key principle of budgetary control is to align the budget holders’ financial responsibilities and their management responsibilities.

This report shows the expected financial position over the three year medium term based on the Council’s actual financial performance at the end of period four (30 September 2022) set against the latest budget.

11.            WORK PROGRAMME

To receive the Committee’s work programme.

12.            OTHER BUSINESS – If approved under Item 3 above

13.            EXCLUSION OF PRESS AND PUBLIC

If the Committee wishes to consider the remaining item(s) in private, it will be appropriate for a resolution to be passed in the following terms:-

“that under Section 100A of the Local Government Act 1972 the press and public be excluded from the meeting for the following item(s) of business on the grounds that it involves the likely disclosure of exempt information as defined under paragraphs 1-7 of Part I of Schedule 12A to the Act. It has been decided by the Council that in all the circumstances, the public interest in maintaining the exemption outweighs the public interest in disclosing the information.”

(Note:  If other confidential business is approved under item 3, it will also be necessary to specify the class of exempt or confidential information in the additional items.)

1.       OTHER BUSINESS – If approved under item 3 above.

For any enquires on the agenda please email the Committee Team at committeeteam@threerivers.gov.uk